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Conference Planner Jobs in Houston, TX (NOW HIRING)

Akin

Conference Services Coordinator

Houston, TX

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... Manage event budgets, track expenses, and ensure cost-effective planning and execution. * Monitor ...

Akin Gump

Conference Services Coordinator

Houston, TX · On-site

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... Manage event budgets, track expenses, and ensure cost-effective planning and execution. * Monitor ...

Sidley

Conference Center Coordinator

Houston, TX · On-site

$42K - $66K/yr

Minimum 2 years of experience in catering, conference center, event planning * Proficiency in Microsoft Office Word and other Firm software * Able to work on multiple tasks simultaneously * Able to ...

The Westin

Conference Services Manager

Houston, TX · On-site

Overview Conference Services Manager The Conference Services Manager acts as the primary link ... Interact with outside planners and vendors for special events. * Ensure compliance with all local ...

The Westin

Conference Services Manager

Houston, TX

Overview Conference Services Manager The Conference Services Manager acts as the primary link ... Interact with outside planners and vendors for special events. * Ensure compliance with all local ...

NOV, Inc.

Planner - Gate keeper

Houston, TX · On-site

Schedule conference room reservations * Order lunches for meetings * Light filing and/or ordering ... Some Knowledge of JD Edward or any ERP planning tool will be beneficial. * Great knowledge of ...

ASME Member group

Manager, Events Management

Houston, TX · On-site

$105 - $115/hr

Liaise with the conference planning committee and staff members in other directorates and related suppliers * Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific ...

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Conference Planner information

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How much do conference planner jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for conference planner in Houston, TX is $29.41, according to ZipRecruiter salary data. Most workers in this role earn between $23.89 and $32.84 per hour, depending on experience, location, and employer.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
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Infographic showing various Conference Planner job openings in Houston, TX as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 3% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $61,167 per year, or $29.4 per hour.

Conference Coordinator

Houston, TX • On-site

St. John Paul II Foundation
See more jobs at St. John Paul II Foundationexternal

Full-time

Re-posted 10 days ago

Job description

Position Title: Conference Coordinator
Reports To: Director of Conference Events
Position Type: Full-time
Description:
The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, and Shepherd's Heart. Together in Holiness is a marriage conference series for dioceses that inspires spouses to grow together in holiness and empowers parents to form their children in the Catholic faith. Converging Roads is a regional conference series offering continuing education for health care professionals that equips them to practice the highest ethical and medical standards of their profession. The Conference Coordinator will be responsible for planning and executing conferences for these two initiatives in multiple dioceses across the nation.
Major Duties:
  1. Plan, market, direct, and evaluate multiple Together in Holiness and Converging Roads conferences in dioceses across the nation
  2. Collaborate with diocesan directors and representatives from sponsoring organizations to coordinate all non-curriculum elements of conferences
  3. Under the direction of the President and Vice President of Curriculum, manage communication, contracts, and paperwork for all conference faculty
  4. Schedule, direct, and coordinate with volunteer conference committees in dioceses where conferences are offered
  5. Coordinate all conference logistics including travel, food and beverage, AV, hotel, venue, diocesan speaker approvals, CME applications, and all other conference details
  6. Develop and implement marketing and promotional efforts including collecting and providing content for outside marketing firm, crafting some digital content, and coordinating distribution with sponsors and conference committees
  7. Maintain conference budgets
  8. Seek conference supporting sponsors and underwriters in conjunction with conference representatives, diocesan directors, conference committees, and Foundation staff
  9. Contribute to the professional environment and Catholic culture of the St. John Paul II Foundation
  10. Participate in staff meetings and other projects or events connected with the Foundation and perform other duties as assigned by the President

Qualifications:
  • Bachelor's degree (preferably in Marketing, Communications, or Business Administration) and/or relevant experience
  • Proficiency in Microsoft Office Suite and Google Suite
  • Experience with conference or event planning, or managing programs, personnel, and volunteers
  • Strong organizational and project management skills, as well as excellent attention to detail
  • Excellent written and verbal communication skills

Strong Candidates will:
  • Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life.
  • Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail
  • Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects.
  • Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors.
  • Possess strong analytical skills to implement and execute a successful marketing strategy.

This position is located in the Greater Houston area. Travel will be required for assigned conferences, and candidates must be able to occasionally lift and move items weighing approximately 20 pounds. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

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