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Conference Planner Jobs in Dallas, TX (NOW HIRING)

AA2IT

Be Seen First

Conference Planner

Irving, TX · On-site

$25 - $29/hr

Event Planner II Location: 6011 Connection Drive, Irving, TX 75039 Pay Rate: 25-30/HR on W2 Must have: event planning, food & beverage coordination, conference execution, and budget management

Compass Group

CONFERENCE PLANNER

Plano, TX · On-site

$60K - $65K/yr

Job Summary The Meeting and Events Planning Manager is responsible for the coordination of all conference group related activities and will act as the primary liaison between the group and the staff ...

Gartner, Inc.

Conference Planner

Irving, TX · On-site

As a Conference Planner on the Gartner C-Level Communities Logistics team, you will be responsible for planning and delivering world-class C-Level events across North America focusing on team ...

Gartner

Conference Planner

Irving, TX

As a Conference Planner on the Gartner C-Level Communities Logistics team, you will be responsible for planning and delivering world-class C-Level events across North America focusing on team ...

Gartner, Inc.

Senior Conference Planner

Irving, TX · On-site

As a Senior Conference Planner you will support the Logistics & Production team in the delivery of Gartner's must-attend global conference portfolio, for both virtual and in-person programs. This ...

Gartner

Senior Conference Planner

Irving, TX · On-site

As a Senior Conference Planner you will support the Logistics & Production team in the delivery of Gartner's must-attend global conference portfolio, for both virtual and in-person programs. This ...

Epitec

Event Planner II

Irving, TX · On-site

$30 - $32/hr

Job #106089 Event Planner II - Conference Operations Location: Irving, TX (Hybrid) Travel: U.S. travel required with occasional international travel Duration: 3-Month W2 Contract Pay Rate: $30-$32/hr ...

Marriott

Event Experience Manager

Grapevine, TX · On-site

Partners with Conference planning team to verify issues are identified and resolved. Attends planning visits, welcome receptions, tie-down meetings, any internal meetings related to security, parking ...

Marriott

Event Experience Manager

Grapevine, TX · On-site

Partners with Conference planning team to verify issues are identified and resolved. Attends planning visits, welcome receptions, tie-down meetings, any internal meetings related to security, parking ...

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Conference Planner information

See Dallas, TX salary details

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How much do conference planner jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for conference planner in Dallas, TX is $30.46, according to ZipRecruiter salary data. Most workers in this role earn between $24.71 and $33.99 per hour, depending on experience, location, and employer.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
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Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Dallas, TX as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $63,362 per year, or $30.5 per hour.

Conference Planner

Irving, TX • On-site

AA2IT
IT Services • 11 - 50 employees
Learn more about AA2ITexternal

$25 - $29/hr

Contractor

Medical, Dental, Vision

Posted 6 days ago

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Job description

37558242
Title: Event Planner II
Location: 6011 Connection Drive, Irving, TX 75039
Pay Rate: 25-30/HR on W2
Must have: event planning, food & beverage coordination, conference execution, and budget management

  • Seeking a mid-level candidate with basic accounting experience and the ability to manage strict deadlines and close schedules.
  • This person will be supporting event planning, food & beverage coordination, conference execution, and budget management
  • Must be a strong collaborator and team player who can work effectively with cross-functional stakeholders.
  • Expected to become independent within the first 30 days, quickly learning internal systems, tools, and processes.
  • Hybrid, full-time role with potential travel within the U.S. and occasionally to international locations
  • Two interview rounds; flexibility for overtime and occasional weekend work is required based on event schedules.

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The Senior Conference Planner is responsible for the logistics, planning, and execution of Gartner C-Level Communities programs, including Executive Summits and Inner Circle dinners. This role partners with community leaders, sponsors, venues, and internal stakeholders to create exceptional experiences for C-level executives while managing budgets, vendors, event technology, and onsite operations 
 
Essential Function:  

  • Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration  
  • Communication and collaboration across event teams to ensure seamless delivery of world-class events 
  • Plan the onsite attendee journey; this includes the event branding and signage. Plan and manage all on site conference signage and branding   
  • Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel/venue. 
  • Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines. 
  • Manage invoices, purchase orders, and facilitate payment of event related bills 
  • Financial management: incl. accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation 
  • Serve as onsite lead for assigned events and manage issue resolution in real time. 
  • Travel 4-5 times through December, planning up to 4 programs 

Skill: 

  • 4-6 years of event experience 
  • Proficiency in the MS Office suite including Word, Excel, and PowerPoint  
  • Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables 
  • Experience planning executive-level events, client events, or leadership meetings. 
  • Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations. 
  • Expert understanding of event logistics and technical production 
  • Strong venue, and supplier management experience. 
  • Demonstrated budget management and forecasting experience. 
  • Proven ability to manage multiple concurrent events in a fast-paced environment 
  • Excellent project management and organizational skills. 
  • Strong customer service mindset and executive presence. 
  • Proven success working in a collaborative environment 
  • Maintain composure in a fast-paced environment  

Bachelor’s degree with focus on events and/or marketing preferred, but not required 

Company Description

At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.