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Conference Event Planner Jobs (NOW HIRING)

AA2IT

Be Seen First

Conference Planner

Irving, TX · On-site

$25 - $29/hr

Event Planner II Location: 6011 Connection Drive, Irving, TX 75039 Pay Rate: 25-30/HR on W2 Must have: event planning, food & beverage coordination, conference execution, and budget management

IEEE

Senior Conference Planner (E2883)

Manhattan, NY · On-site

$80 - $100/hr

... the event/conference * Provide guidance to conference Steering Committee on all aspects of ... Certified Meeting Planner (CMP) Upon Hire Pref Skills and Requirements * Superior project ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

... the event/conference * Provide guidance to conference Steering Committee on all aspects of ... Certified Meeting Planner (CMP) Upon Hire Pref Skills and Requirements * Superior project ...

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

Conference planning * Familiarity with planner/vendor relations, etc. Qualifications 3-5 years of related experience and a BS or BA degree in marketing or equivalent. Experience in event planning ...

Fast Enterprises

Conference Planner

Centennial, CO · On-site

Travel, events, and conference support tasks will extend outside of a normal working schedule. Responsibilities As a Conference Planner, you will be involved in every aspect of planning and executing ...

The TMC Group

Event Planner

Manhattan, NY · Hybrid

$90K - $110K/yr

Support onsite execution and travel as needed What We're Looking For * 5+ years of experience in event planning, meetings, or conference management * Experience managing complex, multi-faceted events

Fast Enterprises

Conference Planner

Centennial, CO

$60K - $65K/yr

Travel, events, and conference support tasks will extend outside of a normal working schedule. As a Conference Planner, you will be involved in every aspect of planning and executing conferences.

Fast Enterprises

Conference Planner

Centennial, CO · On-site

$60 - $80/hr

Travel, events, and conference support tasks will extend outside of a normal working schedule. Responsibilities As a Conference Planner, you will be involved in every aspect of planning and executing ...

Fast Enterprises

Conference Planner

Centennial, CO · On-site

$60K/yr

Travel, events, and conference support tasks will extend outside of a normal working schedule. Responsibilities As a Conference Planner, you will be involved in every aspect of planning and executing ...

AA2IT

Event Planner - Irving

Irving, TX · On-site

$25 - $27/hr

Title - Event Planner Location - 6011 Connection Drive, Irving TX Pay Rate - $25- $27/hr A bout the ... Conference or event experience preferred. * Exceptional oral and written communication skills ...

AA2IT

Event Planner - Irving

Irving, TX · On-site

$25 - $27/hr

Title - Event Planner Location - 6011 Connection Drive, Irving TX Pay Rate - $25- $27/hr A bout the ... Conference or event experience preferred. * Exceptional oral and written communication skills ...

aicpa

Conference & Event Operations Manager

Durham, NC · On-site

$80K - $90K/yr

Create conference event orders and event space layouts, including specialized areas and exhibits ... Reconcile final billing and prepare post-event analysis to support future planning and process ...

CIMA

Conference & Event Operations Manager

Durham, NC · Hybrid

$80K - $90K/yr

Create conference event orders and event space layouts, including specialized areas and exhibits ... Reconcile final billing and prepare post-event analysis to support future planning and process ...

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Conference Event Planner information

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How much do conference event planner jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference event planner in the United States is $30.79, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $34.38 per hour, depending on experience, location, and employer.

What does a conference event planner do?

A Conference Event Planner is responsible for organizing and coordinating all aspects of conferences and large meetings. This includes selecting venues, arranging accommodations, managing budgets, coordinating schedules, and overseeing logistics such as catering, transportation, and audio-visual needs. They work closely with clients to understand event objectives and ensure the conference runs smoothly from start to finish. Attention to detail, strong communication skills, and the ability to manage multiple tasks are essential for success in this role.

What are the key skills and qualifications needed to thrive as a conference event planner, and why are they important?

To thrive as a Conference Event Planner, you need strong organizational skills, attention to detail, and experience in event logistics, typically supported by a degree in hospitality or event management. Proficiency with event management software, budgeting tools, and registration platforms is often required. Excellent communication, problem-solving abilities, and adaptability help you manage stakeholders and handle unexpected challenges. These skills ensure successful, seamless events that meet client goals and provide positive experiences for attendees.

What are some common challenges faced by conference event planners during event execution, and how can they be managed?

Conference Event Planners often encounter challenges such as last-minute schedule changes, technical difficulties, and vendor delays on event days. Successfully managing these requires strong problem-solving skills, flexibility, and clear communication with all stakeholders. Planners frequently prepare contingency plans and maintain close coordination with venue staff, speakers, and vendors to address issues swiftly. Building a strong, responsive team and using event management software can also help streamline communication and mitigate potential disruptions.

What is the difference between Conference Event Planner vs Meeting Coordinator?

AspectConference Event PlannerMeeting Coordinator
CredentialsEvent planning certifications, hospitality or tourism degreesEvent planning or hospitality certifications often preferred
Work EnvironmentLarge-scale conferences, conventions, industry eventsBusiness meetings, smaller corporate or organizational events
Employer & IndustryEvent planning companies, hotels, conference centersCorporations, associations, non-profits
Search & Comparison IntentFocus on large events, logistics, and attendee managementFocus on coordinating meetings, agendas, and logistics

While both roles involve event coordination, Conference Event Planners focus on large-scale conferences and industry events, managing extensive logistics and attendee experiences. Meeting Coordinators typically handle smaller, corporate meetings, emphasizing scheduling and meeting-specific arrangements. The roles share similar credentials and work environments but differ mainly in event size and scope.

How to become a conference event planner?

To become a conference event planner, individuals typically need a bachelor's degree in hospitality, event management, or a related field. Gaining experience through internships or entry-level positions, developing strong organizational and communication skills, and becoming familiar with event planning software are also important steps in pursuing this career.

Is there a demand for conference event planners?

The demand for conference event planners remains steady as organizations continue to host meetings, conferences, and corporate events. Growth in the industry is driven by the need for specialized skills in logistics, vendor management, and event technology, with opportunities often increasing in sectors like corporate, nonprofit, and association events.

What kind of conference event planners make the most money?

Senior-level conference event planners with extensive experience, specialized skills, and certifications tend to earn the highest salaries. Planners working for large corporations, high-profile events, or in major metropolitan areas generally have higher earning potential due to the scale and complexity of their events.
More about Conference Event Planner jobs

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What states have the most Conference Event Planner jobs?

States with the most job openings for Conference Event Planner jobs include:

Conference Event Planner jobs near you
Infographic showing various Conference Event Planner job openings in the United States as of August 2026, with employment types broken down into 70% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $64,051 per year, or $30.8 per hour.

Conference Planner

AA2IT

Irving, TX • On-site

$25 - $29/hr

Contractor

Medical, Dental, Vision

Posted 20 days ago

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Key responsibilities

  • Support the planning, coordination, and execution of conferences and events, including logistics, registration, and onsite operations.

  • Manage event budgets, vendor relationships, and communication with internal and external stakeholders.

  • Serve as onsite lead during events to ensure smooth delivery and resolve issues in real time.

Job description

37558242
Title: Event Planner II
Location: 6011 Connection Drive, Irving, TX 75039
Pay Rate: 25-30/HR on W2
Must have: event planning, food & beverage coordination, conference execution, and budget management

  • Seeking a mid-level candidate with basic accounting experience and the ability to manage strict deadlines and close schedules.
  • This person will be supporting event planning, food & beverage coordination, conference execution, and budget management
  • Must be a strong collaborator and team player who can work effectively with cross-functional stakeholders.
  • Expected to become independent within the first 30 days, quickly learning internal systems, tools, and processes.
  • Hybrid, full-time role with potential travel within the U.S. and occasionally to international locations
  • Two interview rounds; flexibility for overtime and occasional weekend work is required based on event schedules.

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The Senior Conference Planner is responsible for the logistics, planning, and execution of Gartner C-Level Communities programs, including Executive Summits and Inner Circle dinners. This role partners with community leaders, sponsors, venues, and internal stakeholders to create exceptional experiences for C-level executives while managing budgets, vendors, event technology, and onsite operations 
 
Essential Function:  

  • Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration  
  • Communication and collaboration across event teams to ensure seamless delivery of world-class events 
  • Plan the onsite attendee journey; this includes the event branding and signage. Plan and manage all on site conference signage and branding   
  • Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel/venue. 
  • Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines. 
  • Manage invoices, purchase orders, and facilitate payment of event related bills 
  • Financial management: incl. accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation 
  • Serve as onsite lead for assigned events and manage issue resolution in real time. 
  • Travel 4-5 times through December, planning up to 4 programs 

Skill: 

  • 4-6 years of event experience 
  • Proficiency in the MS Office suite including Word, Excel, and PowerPoint  
  • Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables 
  • Experience planning executive-level events, client events, or leadership meetings. 
  • Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations. 
  • Expert understanding of event logistics and technical production 
  • Strong venue, and supplier management experience. 
  • Demonstrated budget management and forecasting experience. 
  • Proven ability to manage multiple concurrent events in a fast-paced environment 
  • Excellent project management and organizational skills. 
  • Strong customer service mindset and executive presence. 
  • Proven success working in a collaborative environment 
  • Maintain composure in a fast-paced environment  

Bachelor’s degree with focus on events and/or marketing preferred, but not required 

Company Description

At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.