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Conference Event Planner Jobs in Seattle, WA (NOW HIRING)

City of Bremerton

Senior Planner

Bremerton, WA

$94K - $111K/yr

From the vibrant Harborside district-featuring the Kitsap Conference Center, waterfront hotels ... events such as the Bremerton Blackberry Festival. With its strong sense of community, natural ...

City of Bremerton, WA

Senior Planner

Bremerton, WA · On-site

$94K - $111K/yr

From the vibrant Harborside district-featuring the Kitsap Conference Center, waterfront hotels ... events such as the Bremerton Blackberry Festival. With its strong sense of community, natural ...

Brex

Event Marketing Manager

Seattle, WA · Hybrid

$103K - $129K/yr

... and conference execution experience * Demonstrated ability to own events end-to-end: logistics ... Strong project management skills and a structured approach to planning; experience with project ...

System One

Administrative Assistant

Bellevue, WA · On-site

$20.25 - $27.25/hr

This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to ...

System One

Administrative Assistant

Bellevue, WA · On-site

$20.25 - $27.25/hr

This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to ...

System One

Administrative Assistant

Bellevue, WA · On-site

$20.25 - $27.25/hr

This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to ...

Bee Talent Solutions

Administrative Assistant

Bellevue, WA · On-site

$20.25 - $27.25/hr

This role is responsible for assisting with high frequency conference and event planning, as well as calendar management, meeting and event support, travel and expenses, as well as support of ...

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All JobsConference Event Planner JobsConference Event Planner Jobs in Seattle, WA

Conference Event Planner information

See Seattle, WA salary details

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How much do conference event planner jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference event planner in Seattle, WA is $35.04, according to ZipRecruiter salary data. Most workers in this role earn between $28.46 and $39.13 per hour, depending on experience, location, and employer.

What does a conference event planner do?

A Conference Event Planner is responsible for organizing and coordinating all aspects of conferences and large meetings. This includes selecting venues, arranging accommodations, managing budgets, coordinating schedules, and overseeing logistics such as catering, transportation, and audio-visual needs. They work closely with clients to understand event objectives and ensure the conference runs smoothly from start to finish. Attention to detail, strong communication skills, and the ability to manage multiple tasks are essential for success in this role.

What are the key skills and qualifications needed to thrive as a conference event planner, and why are they important?

To thrive as a Conference Event Planner, you need strong organizational skills, attention to detail, and experience in event logistics, typically supported by a degree in hospitality or event management. Proficiency with event management software, budgeting tools, and registration platforms is often required. Excellent communication, problem-solving abilities, and adaptability help you manage stakeholders and handle unexpected challenges. These skills ensure successful, seamless events that meet client goals and provide positive experiences for attendees.

What are some common challenges faced by conference event planners during event execution, and how can they be managed?

Conference Event Planners often encounter challenges such as last-minute schedule changes, technical difficulties, and vendor delays on event days. Successfully managing these requires strong problem-solving skills, flexibility, and clear communication with all stakeholders. Planners frequently prepare contingency plans and maintain close coordination with venue staff, speakers, and vendors to address issues swiftly. Building a strong, responsive team and using event management software can also help streamline communication and mitigate potential disruptions.

What is the difference between Conference Event Planner vs Meeting Coordinator?

AspectConference Event PlannerMeeting Coordinator
CredentialsEvent planning certifications, hospitality or tourism degreesEvent planning or hospitality certifications often preferred
Work EnvironmentLarge-scale conferences, conventions, industry eventsBusiness meetings, smaller corporate or organizational events
Employer & IndustryEvent planning companies, hotels, conference centersCorporations, associations, non-profits
Search & Comparison IntentFocus on large events, logistics, and attendee managementFocus on coordinating meetings, agendas, and logistics

While both roles involve event coordination, Conference Event Planners focus on large-scale conferences and industry events, managing extensive logistics and attendee experiences. Meeting Coordinators typically handle smaller, corporate meetings, emphasizing scheduling and meeting-specific arrangements. The roles share similar credentials and work environments but differ mainly in event size and scope.

How to become a conference event planner?

To become a conference event planner, individuals typically need a bachelor's degree in hospitality, event management, or a related field. Gaining experience through internships or entry-level positions, developing strong organizational and communication skills, and becoming familiar with event planning software are also important steps in pursuing this career.

Is there a demand for conference event planners?

The demand for conference event planners remains steady as organizations continue to host meetings, conferences, and corporate events. Growth in the industry is driven by the need for specialized skills in logistics, vendor management, and event technology, with opportunities often increasing in sectors like corporate, nonprofit, and association events.

What kind of conference event planners make the most money?

Senior-level conference event planners with extensive experience, specialized skills, and certifications tend to earn the highest salaries. Planners working for large corporations, high-profile events, or in major metropolitan areas generally have higher earning potential due to the scale and complexity of their events.
Conference Event Planner jobs near you
Infographic showing various Conference Event Planner job openings in Seattle, WA as of August 2026, with employment types broken down into 81% Full Time, and 19% Temporary. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $72,892 per year, or $35 per hour.

Catering Sales + Conference Services Manager

InnVest Hotels

Seattle, WA • On-site

$250/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Job Category: US

Requisition Number: CATER003360

  • Posted : August 26, 2026
  • Full-Time
  • On-site
Locations

Showing 1 location

  • Pay or shift range: $38 USD to $42 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
Description

CATERING SALES + CONFERENCES SERVICES MANAGER

Kimpton Hotel Monaco Seattle (Newly Renovated!)

Downtown Seattle - 1101 4 th Ave. (4 th & Spring)

Pay range for this role is $38.00-$42.00 per hour + BONUS Potential

COMPANY DESCRIPTION

Kimpton Hotel Monaco Seattle, situated in the heart of downtown, offers a luxurious yet playful experience with its bold, newly renovated design. Known for its jaw-dropping lobby, spacious guestrooms, and a unique vibe, the award-winning hotel provides a relaxing and stylish escape. Guests are steps away from iconic destinations such as Pike Place Market, the Waterfront, and Lumen Field. Dining experiences at Marin showcase the culinary diversity of the Pacific Northwest, offering seasonal, locally-sourced cuisine in vibrant settings. Kimpton Hotel Monaco Seattle is dedicated to creating unforgettable experiences for every guest.

POSITION SUMMARY

The Catering Sales & Conference Services Manager is responsible for generating and maximizing catering and event revenue while managing the planning and detailing of meetings, conferences, social events and other functions throughout Kimpton Hotel Monaco Seattle. This role owns the client experience from initial inquiry and sale through event execution and post-event follow-up, partnering closely with Food & Beverage, Banquets, Culinary and hotel operations to ensure profitable, seamless events.

CORE RESPONSIBILITIES

SALES & REVENUE

  • Achieve and exceed assigned monthly, quarterly and annual catering and event revenue goals through proactive prospecting, networking, outside sales, referrals and repeat business.
  • Solicit, negotiate and close new and repeat catering, corporate, social, nonprofit and special-event business.
  • Respond to leads and inquiries promptly; conduct property tours, presentations, tastings and client meetings that effectively sell the hotel and Marin.
  • Maximize total event revenue through strategic pricing, menu enhancements, meeting-room rental, audiovisual and other ancillary upselling opportunities.
  • Maintain an active sales pipeline, accurate account information and reliable revenue forecasts; participate in sales and revenue strategy meetings.
  • Build and maintain strong relationships with meeting planners, corporate clients, local businesses, event professionals and community partners.

EVENT DETAILING & CONFERENCE SERVICES

  • Serve as the primary client contact from contract through event completion, translating the client’s vision into accurate and executable event details.
  • Detail all assigned hotel events, including menus, room setups, timelines, audiovisual needs, guest counts, special requests, billing instructions and other operational requirements.
  • Prepare accurate contracts, Banquet Event Orders (BEOs), event resumes, diagrams and related event documentation within established deadlines.
  • Lead or participate in pre-conference and event planning meetings; communicate final details clearly to Banquets, Culinary, Front Office, Housekeeping, Engineering and other operating departments.
  • Conduct pre-event inspections and client meetings as appropriate and remain visible during select events to ensure expectations are met.
  • Review final billing and event performance, resolve discrepancies promptly and complete post-event follow-up to encourage repeat business.

REVENUE & ADMINISTRATIVE ACCOUNTABILITY

  • Monitor function space and event flow to optimize availability, revenue and operational efficiency.
  • Ensure contracted revenue, minimums, rental fees, service charges and other applicable charges are accurately reflected in event documentation and billing.
  • Maintain accurate records in hotel sales and event systems, including Delphi/Salesforce, Opera and other required platforms.
  • Support forecasting, reporting, competitive research and departmental initiatives as assigned.

EXPERIENCE WE’RE SEEKING

  • Previous experience in catering sales or conference services in a hotel or event venue setting.
  • Excellent communication and relationship-building skills.
  • Strong attention to detail and organizational finesse.
  • A collaborative, can-do attitude and calm under pressure.
  • A passion for hospitality and creating ridiculously personal experiences for every guest.
  • Proficiency in Microsoft Office; experience with hotel systems like Delphi/Salesforce or Opera is a plus but not required — we'll train.
  • Ability to manage multiple priorities in a fast-paced environment and work a flexible schedule, including occasional evenings, weekends, holidays based on event needs.

OUR CULTURE - What It’s Like to Work Here

Refreshingly Human.

That’s how we describe the Kimpton culture. Not a tagline — a way of being. It’s what you’ll feel the moment you walk through our doors, and it’s what keeps our teams coming back.

Kimpton founder Bill Kimpton believed one thing above all else: hire the right people and get out of the way.

If that sounds like the kind of place you’ve been looking for — read on.

Be 100% You

If you join us, you won’t be asked to leave yourself at the door. Your quirks, your tattoos, your accent, your personal style — all of it is not just welcome here, it’s celebrated. Being professional at Kimpton doesn’t mean being a clone. It means showing up as your full, authentic self and doing the work with your own flair.

Be the Ultimate Host

At Kimpton, you’ll be empowered to act. To be creative. To read the room, anticipate what a guest needs before they ask, and do what you truly believe is right — without waiting for permission. We hire people we trust, and then we trust the people we hire.

Spark Joy

Beyond great service lives something more lasting: emotional impact. Spark Joy is about the moments guests carry with them long after checkout — the ones that make Kimpton feel different from anywhere else. You’ll have the power to create those moments every single day.

INCLUSION & BELONGING

A culture this special only works when everyone feels they belong in it. We’re committed to building a workplace where every person feels seen, heard, and valued — and where differences aren’t just accepted, they’re what make us better. We proudly welcome candidates of all races, ethnicities, ages, religions, abilities, sexual orientations, gender identities, and backgrounds.

BENEFITS + PERKS!

  • On-site parking provided
  • Dry Cleaning provided
  • Hotel + restaurant discounts in all of Kimpton + IHG – worldwide!
  • Paid Time Off – sick & vacation pay with rollover
  • Paid Holidays from start date
  • Affordable medical/dental/vision/HSA plans
  • Basic & Supplemental Life Insurance
  • Short/Long Term Disability Insurance
  • Hospital Indemnity, Critical Illness & Accident Insurance
  • Tuition Reimbursement
  • 401K with Company match

The pay range is only applicable for jobs to be performed in Seattle, WA. This is the lowest to highest pay scale we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the pay range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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