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Conference Event Manager Jobs in California (NOW HIRING)

Tekberry

Conference and Event Manager

Stanford, CA · On-site

$45/hr

Conference and Event Manager Pay Rate Range: $45.00/hr (DOE) Employment Type: Contract Estimated End Date: December 2026 Schedule: Full-time, 40 hours/week; Monday-Friday, generally 8:00 AM-5:00 PM ...

Adecco

Event Manager III

Cupertino, CA · On-site

$52.21/hr

If Event Manager sounds like something you would be interested in, and you meet the qualifications ... Draft, review, and deploy communications to internal stakeholders and conference attendees across ...

Pacifichospitality

Events Manager

Napa, CA

$70K - $90K/yr

What You Will Accomplish Key Responsibilities Conference & Event Planning * Venue & Contracts - Negotiate and manage venue contracts, ensuring favorable terms. - Review all contracts with the ...

Fixins Soul Kitchen

Event Manager

Los Angeles, CA

$71K - $85K/yr

The Event Manager will oversee all aspects of private events, catering opportunities, community ... Conference organizers o Local organizations and nonprofits Develop new catering and private event ...

Fixins Soul Kitchen

Event Manager

Los Angeles, CA · On-site

$71 - $85/hr

Conference organizers * Local organizations and nonprofits * Develop new catering and private event ... Manage the Fixins Los Angeles social media presence. * Create engaging content showcasing events ...

Fixins Soul Kitchen

Event Manager

Los Angeles, CA

$71K - $85K/yr

The Event Manager will oversee all aspects of private events, catering opportunities, community ... Conference organizers o Local organizations and nonprofits · Develop new catering and private ...

Fixins Soul Kitchen

Event Manager

Los Angeles, CA · On-site

$71K - $85K/yr

The Event Manager will oversee all aspects of private events, catering opportunities, community ... Conference organizers o Local organizations and nonprofits • Develop new catering and private ...

Hilton Los Angeles/Universal City

$70K - $75K/yr

Serve as the liaison between clients and hotel departments, managing all communication from pre-event planning through post-event follow-up. * Conduct pre-conference meetings and site visits with ...

Nectar Social

Event & Community Manager

Palo Alto, CA · On-site

$130K - $180K/yr

Own end-to-end planning and execution for Nectar's event calendar: customer dinners, executive roundtables, happy hours, webinars, and conference sponsorships/booths. * Manage budgets, vendors ...

Trynectar

Event & Community Manager

Palo Alto, CA · On-site

$110 - $160/hr

Own end-to-end planning and execution for Nectar's event calendar: customer dinners, executive roundtables, happy hours, webinars, and conference sponsorships/booths. * Manage budgets, vendors ...

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Conference Event Manager information

What does a conference event manager do?

A Conference Event Manager is responsible for planning, organizing, and overseeing conferences and large-scale events. Their duties typically include coordinating logistics, managing budgets, liaising with vendors, handling registrations, and ensuring the event runs smoothly. They also work closely with clients to understand their needs and objectives, create event timelines, and resolve any issues that arise during the planning or execution phases. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a conference event manager?

To thrive as a Conference Event Manager, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration platforms like Cvent or Eventbrite is typically required. Excellent communication, problem-solving abilities, and leadership are crucial soft skills for managing teams, vendors, and client expectations. These skills ensure the seamless execution of conferences, attendee satisfaction, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by conference event managers during the planning and execution of large-scale events?

Conference Event Managers often encounter challenges such as coordinating multiple vendors, managing last-minute changes, and ensuring seamless communication between stakeholders. Balancing budget constraints while maintaining high-quality attendee experiences can also be demanding. Additionally, adapting to unexpected issues, such as technical difficulties or schedule changes, requires strong problem-solving skills and the ability to remain calm under pressure. Successful managers prioritize organization, proactive planning, and clear communication with both their team and clients to overcome these obstacles.

What are the most commonly searched types of Conference Event jobs in California?

The most popular types of Conference Event jobs in California are:

What cities in California are hiring for Conference Event Manager jobs?

Cities in California with the most Conference Event Manager job openings:

Conference Event Manager jobs near you
Infographic showing various Conference Event Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Conference and Event Manager

Tekberry

Stanford, CA • On-site

$45/hr

Other

Medical, Dental, Vision

Re-posted 4 days ago

Job description

Title: Conference and Event Manager
Pay Rate Range: $45.00/hr (DOE)
Employment Type: Contract
Estimated End Date: December 2026
Schedule: Full-time, 40 hours/week; Monday-Friday, generally 8:00 AM-5:00 PM, with some evenings and weekends as needed for events
Location: Stanford, CA 94305 (Fully Onsite)
Tekberry is looking for a highly qualified and motivated Conference and Event Manager to work onsite with our client. In this role, you will manage a portfolio of high-visibility events including academic conferences, executive education programs, high-profile speaker events, seminars, and student-facing programs.
You will serve as a project lead for complex, multi-day events and collaborate closely with internal stakeholders, vendors, and service providers to deliver smooth, professional, and impactful in-person, hybrid, and virtual experiences.
As a Tekberry W2 employee, you will have access to health benefits including medical, dental, and vision coverage.
Responsibilities
Event Planning & Project Management (40%)
  • Serve as project lead for assigned conferences and events, overseeing all phases from initial planning through post-event wrap-up.
  • Develop event scopes, timelines, and project plans for single- and multi-day programs.
  • Lead planning meetings with stakeholders to define objectives, format, budget, and logistics.
  • Coordinate internal and external teams to deliver AV, furnishings, catering, registration, communications, and on-site event support.
  • Provide on-site event management, including problem-solving in real time and ensuring a high-quality guest experience.
Logistics, Venue & Operations Management (30%)
  • Manage venue scheduling and space usage across GSB facilities, including conflict resolution and calendar optimization.
  • Utilize and maintain the venue reservation system (Mazevo) and other event-planning tools to track bookings, layouts, and resources.
  • Create and review detailed floor plans and room setups; coordinate event setup and teardown with facilities and vendors.
  • Inspect event spaces before, during, and after use to ensure they meet event requirements and conform to safety and facility standards.
  • Coordinate vendor services for catering, AV, furniture, and other event needs; negotiate, track, and manage service levels.
Budgeting & Stakeholder Communication (20%)
  • Develop, track, and manage event budgets; monitor expenses and ensure events stay within agreed cost parameters.
  • Provide cost estimates and recommendations to stakeholders on venue, services, and format to optimize value.
  • Serve as a primary point of contact for internal partners, speakers/panelists, alumni, and program participants for assigned events.
  • Investigate, document, and escalate event-related complaints or issues, and recommend process improvements.
Virtual & Hybrid Event Support / Compliance (10%)
  • Support virtual and hybrid events, including Zoom Meetings/Webinars and other online platforms (training can be provided).
  • Ensure events comply with Environmental Health & Safety and facility regulations; identify issues (e.g., crowding, access, fire safety) and coordinate corrective actions.
  • Maintain accurate event records, including schedules, layouts, contacts, and post-event notes for continuous improvement.
Must-Have Qualifications
  • Bachelor's degree and a minimum of 3 years of experience in conference, event, or hospitality management, or an equivalent combination of education and experience.
  • Proven success leading events end-to-end, including logistics, vendor coordination, and on-site execution.
  • Demonstrated experience with event budgeting, cost tracking, and working within set financial parameters.
  • Strong project management skills, with the ability to balance multiple events, deadlines, and shifting priorities.
  • Excellent interpersonal, communication, and customer service skills; comfortable working with executives, faculty, staff, students, and external guests.
  • Highly organized and detail-oriented with a proactive, solutions-focused mindset.
  • Comfortable working some evenings and weekends based on event schedules.
  • Proficiency with productivity and collaboration tools such as Google Workspace and Microsoft 365, and willingness to learn systems like Mazevo and other event tools.
  • Ability to work fully onsite at Stanford GSB.
Preferred Qualifications
  • Prior experience working at Stanford University or within a higher education environment.
  • Experience managing conferences, executive programs, or high-profile speaker events.
  • Familiarity with Zoom Meetings/Webinars, Eventbrite, or similar platforms for registration and virtual events.
  • Demonstrated ability to cultivate strong partnerships and deliver exceptional hospitality experiences.
Tekberry offers a $100 referral bonus for referrals resulting in successful placements!
Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.
Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!
Check out all our jobs at: https://tekberry.com/search-jobs/
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