ZipRecruiter

Log In

1

Conference Event Coordinator Jobs in Washington (NOW HIRING)

Socket.dev

Conference Room Manager

Washington, DC · On-site

$68 - $92/hr

The Conference & Events Coordinator works collaboratively with the Conference & Events Manager and fellow Coordinator to support the daily operations of conference and event spaces, ensuring an ...

New

NARFE

Program and Events Coordinator

Alexandria, VA · On-site

Description Programs and Events Coordinator ABOUT THE ORGANIZATION The National Active and Retired ... Manage conference evaluation process * Assist in developing event budgets Marketing ...

National Assoc of Counties

Events Coordinator

Washington, DC · On-site

$65K - $70K/yr

Coordinate audio/visual and room set needs, including pre-event planning * and on-site verification ... Support staff housing, volunteer coordination, and on-site conference operations * Serve as primary ...

next page

Showing results 1-20

All JobsConference Event JobsConference Event Coordinator JobsConference Event Coordinator Jobs in Washington

Conference Event Coordinator information

See Washington salary details

$11

$27

$41

How much do conference event coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for conference event coordinator in Washington is $27.38, according to ZipRecruiter salary data. Most workers in this role earn between $23.37 and $30.05 per hour, depending on experience, location, and employer.

What does a conference event coordinator do?

A Conference Event Coordinator is responsible for planning, organizing, and executing conferences, meetings, and similar events. Their duties include selecting venues, managing budgets, coordinating logistics such as catering and transportation, and ensuring all aspects of the event run smoothly. They often work closely with clients, vendors, and staff to meet event goals and address any issues that arise. Their organizational and communication skills are crucial to delivering successful events.

What are the key skills and qualifications needed to thrive as a conference event coordinator?

To thrive as a Conference Event Coordinator, strong organizational abilities, attention to detail, and a background in event planning or hospitality—often supported by a relevant degree or certification—are essential. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help coordinators manage vendors, clients, and attendees effectively. These skills ensure seamless event execution, client satisfaction, and the ability to adapt quickly to unexpected challenges.

What are some common challenges faced by conference event coordinators during the planning process?

Conference Event Coordinators often juggle multiple tasks simultaneously, such as managing vendor relationships, overseeing logistics, and ensuring all aspects of the event stay within budget and on schedule. A common challenge is adapting to last-minute changes, like unexpected cancellations or technical issues, while maintaining a positive attendee experience. Effective communication and strong organizational skills are crucial, as coordinators must collaborate closely with clients, venues, and suppliers to resolve issues quickly and efficiently.

What is the difference between Conference Event Coordinator vs Meeting Planner?

AspectConference Event CoordinatorMeeting Planner
CredentialsEvent planning certifications, hospitality or event management degreesEvent planning certifications, hospitality or event management degrees
Work EnvironmentConferences, large-scale events, corporate settingsMeetings, corporate events, smaller gatherings
Employer & IndustryEvent management companies, corporations, associationsCorporate firms, associations, hotels
Search & Comparison IntentFocus on large events, conferences, logisticsFocus on smaller meetings, agendas, client coordination

While both roles involve planning and coordinating events, Conference Event Coordinators primarily manage large-scale conferences and industry events, requiring specialized skills in logistics and vendor management. Meeting Planners typically organize smaller meetings or corporate gatherings, focusing on detailed agendas and client needs. Understanding these differences helps in choosing the right career path or service provider.

What are the most commonly searched types of Conference Event jobs in Washington?

The most popular types of Conference Event jobs in Washington are:

What cities in Washington are hiring for Conference Event Coordinator jobs?

Cities in Washington with the most Conference Event Coordinator job openings:

Conference Event Coordinator jobs near you
Infographic showing various Conference Event Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 10% Part Time, 3% Temporary, and 5% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $56,954 per year, or $27.4 per hour.

Government Conference Event & Travel Coordinator

ROGERCO, Inc.

Washington, DC • On-site

$70 - $95/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Key responsibilities

  • Coordinate participant travel, lodging, meals, and conference-related transportation for senior-level Army conferences.

  • Manage logistical details such as registration, materials, meeting-space setup, and post-event reporting to ensure smooth event execution.

  • Support venue research, cost estimation, setup of event spaces, and preparation of event materials and AV services.

Job description

This position is contingent upon contract award.

The Opportunity: As a ROGERCO Event and Travel Coordinator, you will support the planning, logistics, and on-site execution of senior-level Army conferences for OCSA and HQDA G-3/5/7. Working under the Program Manager, you will coordinate participant travel, lodging, meals, and conference-related transportation, and serve as a dedicated member of the on-site event team. You will manage the day-to-day logistical details that keep each event compliant, cost-effective, and running smoothly, from registration and materials through meeting-space setup and post-event reporting.

Responsibilities:

  • Coordinate, administer, and arrange payment for participant lodging, meals, and conference-related transportation at each conference site.
  • Ensure lodging is booked at or below the per diem rate and that non-local attendees are accommodated.
  • Apply JTR requirements and current GSA per diem lodging and M&IE rates to travel and cost planning.
  • Track TDY versus local attendee status and handle each group in accordance with the PWS.
  • Support venue research, comparisons, and cost estimate development, and help coordinate menus and room and seating diagrams.
  • Conduct event registration, staff the admin and information table, and prepare and distribute nametags, table tents, and welcome folders.
  • Establish and equip the operations and administrative room and support setup of general session rooms per the approved seating chart.
  • Ensure meals and breaks are set up ahead of schedule, and that break areas are kept clean and refreshed.
  • Support preparation of printed binders and coordination of AV and hybrid delivery services with vendors when ordered, in the unclassified environment only.
  • Compile actual cost and attendee data for post-event reporting and contribute to the lessons-learned log and after-action review.

Qualifications:
Required:

  • Must possess or be able to obtain a SECRET security clearance.
  • Associate's or Bachelor's degree and two or more years of experience in event coordination, travel logistics, or conference support.
  • Experience coordinating lodging, meals, and transportation for groups.
  • Experience with registration systems, attendee management, and materials preparation.
  • Strong organizational skills and attention to detail across multiple concurrent events.
  • Professional demeanor and responsive customer service with attendees and Government staff.

Desired:

  • Experience supporting DoD, Army, or other Federal Government events.
  • Familiarity with the JTR and GSA per diem lodging and M&IE rates.
  • Working knowledge of AR 1-50 requirements.
  • Experience supporting events in the National Capital Region.
  • Proficiency with conference or registration software and standard office applications.
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
#J-18808-Ljbffr

Apply