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Conference Assistant Jobs in Rutherford, NJ (NOW HIRING)

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee

Rapport

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

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Conference Assistant information

See Rutherford, NJ salary details

$12

$19

$30

How much do conference assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for conference assistant in Rutherford, NJ is $19.30, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $23.75 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Rutherford, NJ are hiring for Conference Assistant jobs?

Cities near Rutherford, NJ with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 2% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,144 per year, or $19.3 per hour.

Conference Assistant (Roster), UN Impact

Indigo Research

New York, NY • On-site

Full-time

Re-posted 28 days ago

Job description

Reports to: Director, UN Programmes
Position Type: Contactor
About the Program
In the United Nations Impact Program, Crimson students build social impact projects aligned to the UN's Sustainable Development Goals and attend one of the UN's major global conferences. Students learn to translate global policy into local action, and get the opportunity to connect with leaders and peers in their areas of interest.
Role Overview
We are seeking a dedicated candidate with prior experience as a Teaching Assistant (TA) or Research Assistant (RA) to join us as a Conference Assistant. In this role, you will be responsible for ensuring that students get the most from their conference experience. You will be responsible for the day-to-day well-being, safeguarding, and logistical supervision of our delegation.
This is a non-residential role based in New York. Current students studying IR, politics, global health, or other related fields with some knowledge of the UN are encouraged to apply. We are especially interested in applicants who have some experience attending UN events.
This role is to be added to a roster of Conference Assistants that Crimson Education is building. Based on availability, Assistants will be contacted with requests to support specific dates. Please indicate any limitations to your availability in your application (including anticipated months you would not be available to work, and if/when you plan to leave New York and/or projected year of graduation).
The role will generally be non-residential, however some additional residential support may be required. This will be compensated accordingly.
Key Responsibilities
1. Student Safety
Conference Supervision: Provide supervision to students during the scheduled time to ensure student safety and students attend events on time.
Well-being Monitoring: Monitor student health and well-being, reporting any concerns to the Program Director immediately.
Emergency Response: Act as the first point of contact during scheduled activities. This may include supporting students to attend clinics if required.
2. Logistics & Daily Operations
Conference Commute: Supervise the commute to and from events, accompanying students and ensuring the group stays together and arrives on time.
Attendance: Take roll calls at the start of every day/transport movement. Immediately investigate and report any unauthorized absences.
Communications: Manage a WhatsApp group for your assigned student cohort to disseminate schedule changes/announcements and facilitate quick communication.
Working Hours
Qualifications & Requirements
  • Education: Currently enrolled in a relevant undergraduate or Master's program (F-1 and J-1 holders not eligible)
  • Location: New York, USA
  • Experience:
    • Prior experience as a Research Assistant (RA) or Teaching Assistant (TA).
    • Demonstrated experience working with high school/undergraduate students
    • Desirable: previous experience attending a UN conference
  • Availability: Must be available for the entire duration of the students' scheduled conference time.
  • Compliance: Must pass a mandatory background check for working with minors.
  • Training: Willingness to complete mandatory training (including CPR, Youth Mental Health, and Safeguarding) prior to the program start.
  • Skills:
    • Strong judgment and ability to handle sensitive situations/emergencies.
    • Excellent time management, organizational and communication skills
Why Join Us?
  • Shape the next generation of global leaders: Work with a highly selective cohort of ambitious students.
  • A meaningful experience: Facilitate a life-changing experience for students and support them to explore opportunities and options that they may not have known about previously.
  • Vibrant Community: Join a team of like-minded professionals. You will be part of a supportive staff network, collaborating with UNIP staff to deliver a world-class program.

Department UNIP Role Conference Assistant Locations New York

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