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Conference Assistant Jobs in Florence, KY (NOW HIRING)

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Conference Assistant information

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$12

$18

$29

How much do conference assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for conference assistant in Florence, KY is $18.79, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $23.12 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Florence, KY?

The most popular types of Conference jobs in Florence, KY are:

What cities near Florence, KY are hiring for Conference Assistant jobs?

Cities near Florence, KY with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Florence, KY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,082 per year, or $18.8 per hour.

Property Assistant

Newport, KY • On-site

Jamestown Management Corporation
See more jobs at Jamestown Management Corporationexternal

$19 - $24.75/hr

Full-time

Posted 15 days ago

Job description

 

Jamestown's Newport on the Levee

POSITION/LEVEL: Property Assistant                                                                                                                                                                                                     FLSA STATUS: Non-Exempt

DEPARTMENT: Property Management                                                                                                                                                                                                                        DATE: August 2026

Position Summary:

This is a highly visible position expected to display and maintain the utmost professionalism at all times. Responsible for all lobby functions, including answering & directing calls, taking/forwarding messages, receiving guests & notifying internal employees of their arrival & keeping the lobby clean, organized & well maintained.  Also responsible for assisting GM and AGM with general property functions.

The Property Assistant must be a team player with a positive attitude and demonstrated flexibility.  The ideal candidate will display strong customer service skills and experience, along with presenting themselves in a professional and courteous manner.

Must be available Monday through Friday from 9:00am-5:00pm and must be flexible and willing to assist with a variety of duties as directed including assisting with events after hours and on some weekends. This position is supervised by the Assistant General Manager & General Manager.

Specific Duties and Responsibilities (Essential Job Functions):

  • Provide front desk coverage through answering main phone lines timely and greeting guests in a professional, courteous manner
  • Answers and directs incoming calls
  • Logs in packages; coordinates distribution to employees
  • Manages the mailroom and assists with distributing mail
  • Informs security if there are any issues for their attention
  • Shares knowledge of Newport on the Levee events with callers, guests, and employees
  • Maintains and updates employee contact information on phone lists, titles, quick lists, etc.  
  • Curates all teams weekly schedules and distributes to all staff
  • Maintains and updates all Vendor and Tenant contact information.
  • Maintains updated certificates of insurance for both Vendors and Tenants with correct requirements
  • Prepare and edit correspondence, communications, presentations, and other documents.  This includes correspondence and notifications that go out to tenants
  • Assist in responding to and logging all guest issues/comments in a professional, courteous manner.  
  • Manages project and work order management system. 
  • Code and process all invoices in a timely manner and effectively communicate with the accounting and management team
  • Completes monthly sales psf maps, quarterly sales reports, and ensures sales are entered into MRI and spreadsheet in a timely manner
  • Pull monthly utility invoices for processing and get them to Jason to billback to tenants
  • Send monthly utility invoices to tenants
  • Manage the credit card receipts, pull AMEX statement and submit form for wiring monthly
  • Manage the community calendar with updated events and happenings around the Greater Cincinnati area
  • Maintains tenant late opening/early closing report, tenant maintenance tracker, and Energy Star utility entry
  • Maintain and organize tenant and vendor files
  • Order and maintain an inventory of office supplies and equipment
  • Ensure office presentation is professional at all times, including the conference room and community rooms
  • Manage conference room and the conference room calendar
  • Develop and maintain positive relations with retailers, office tenants, and vendors
  • Coordinate with IT for office projects – Conference Rooms, etc.
  • Update tenant manuals , and construction/design manuals
  • Provide refreshments for meetings and daily use.  Assist in coordinating special outings, team birthdays, holiday parties, etc.
  • Assist with purchasing items for events and event operations
  • Works efficiently with multiple departments ensuring real-time communication and follow-through
  • Other responsibilities as requested

Other Job Requirements:

  • Provides backup on various admin tasks as assigned
  • Assists with general maintenance of kitchens and other common areas
  • Inputs info and creates labels for Fed Ex/UPS pkgs
  • Must be highly organized

Qualifications:

  • Minimum 1-2 years of administrative experience, preferably in property management
  • Bachelor’s degree required from 4-year college or university
  • Financial acumen
  • Attention to detail
  • Results driven
  • Marketing and technologically savvy
  • Strong organizational and planning skills required
  • Exceptional communication and interpersonal skills with a customer-service focus
  • Proficiency in Microsoft Office (Outlook, Word, and Excel)

 

Physical Requirements:

  • Sitting for up to 8 hours a day
  • Standing for up to 8 hours a day
  • Walking for up to 8 hours a day
  • Ability to lift up to 20 pounds
  • Stooping
  • Using a telephone 
  • Communicating verbally in person and on the telephone 
  • Ability to climb ladders and stairs 
  • Ability to use a computer 
  • Ability to multi-task
  • Smiling 

Apply