Commission Procurement Manager Jobs in Michigan (NOW HIRING)

SUMMARY
Under the supervision of the Capital Asset and Skilled Labor Supervisor or another designated supervisor, this role will manage construction projects. The position involves close collaboration with the Capital Asset Project Manager and skilled trades personnel. The main purpose of this role is to assist with coordinating and monitoring public and affordable housing construction and rehabilitation projects. This includes ensuring compliance with construction documents, work schedules, cost estimates, and regulations set by the U.S. Department of Housing and Urban Development (HUD) and the DHC. Additionally, the role supports the DHC's transition to the Asset Management Model by overseeing the skilled labor teams in the Modernization Department.

EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in Project Management, Construction Management, Engineering, Business Administration, related field or an equivalent combination of education and experience.

EXPERIENCE REQUIREMENTS

• Three to five years of experience of supervising construction projects.

OTHER REQUIREMENTS

• Must have or be able to acquire a valid state driver’s license
• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider
• Must be insurable under the agency’s insurance policy

KNOWLEDGE

• Knowledge of architectural, engineering and construction contract processes, provisions and procedures.
• Knowledge of HUD and other Federal, State, and local policies, procedures, and regulations related to: procurement; design; construction; environmental issues; Federal, State, and local building codes and guidelines.
• Knowledge of key building systems of multi-family and single-family structures.
• Knowledge of construction software; i.e., estimating, project management, and scheduling software.
• Knowledge of the principles and practices of project design, construction management, and procurement.
• Knowledge of standard office procedures, including filing, and standard office equipment, including computer, fax, copier, telephone system

REQUIRED ABILITIES

• Act independently
• Analyze situations
• Attend to details
• Communicate verbally
• Communicate in writing
• Concentrate
• Empathize
• Identify problems
• Initiate
• Manage pressure
• Motivate
• Multi-task
• Organize
• Problem solves
• Think creatively

REQUIRED SKILLS

• Communicate verbally with groups and individuals to explain technical issues (e.g. relating to design, construction, and procurement) clearly and effectively.
• Communicate in writing regarding technical issues (e.g. relating to design, construction, and procurement) clearly and effectively.
• Establish effective working relationships with colleagues, officials, contractors, and development partners in order to accomplish departmental goals and complete projects.
• Prepare and analyze design specifications, statements of work, or project proposals, draw conclusions, and formulate recommendations.
• Plan, organize, coordinate routine work and special projects, and manage multiple priorities in order to accomplish tasks in accordance with established requirements.
• Use sound judgment in order to make decisions or recommendations in accordance with standard industry practice and/or Federal, State, Local, or DHC guidelines and regulations, where they exist.
• Use standard office productivity software germane to construction related activities to maintain records, analyze data, and develop reports.
• Layout, oversee, and coordinate public housing projects.
• Effectively discuss, confer, and negotiate with contractors.
• Analyze proposed contract modifications and make appropriate related decisions.
• Establish and maintain effective working relationships with private management companies, contractors, government officials, staff, residents, and the general public.

SUPERVISORY RESPONSIBILITIES
This role would supervise the following:

• Capital Asset Specialist
• Capital Asset and Skilled Workforce Lead
• Skilled Trades/Force Account Crew

REPORTS TO

Capital Asset and Skilled Labor Supervisor or another designated supervisor

ESSENTIAL JOB FUNCTIONS
[The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job]

• Assist with monitoring construction projects to ensure that procedures, materials, equipment and systems comply with approved project plans, specifications and samples, owner standards and quality.
• Provide documentation of construction progress to include shop drawings, manpower, schedules, delays, changes, payments, and other events affecting the project.
• Maintain liaison with DHC property managers and/or private management companies, residents, contractors, project managers, and consultants during construction to resolve field problems, and to maintain project schedule and budget; attend pre-bid conferences.
• Collaborate with the Real Estate Development department on ongoing construction project.
• Assist with Capital Fund Procurement, review procurement actions, monitor budget and obligate and expend funds.
• Ensure compliance with safety regulations and DHC standards.
• Assist with coordinating communication within DHC regarding all project-related service interruptions affecting utility access and traffic to minimize conflicts and avoid construction delays.
• Interpret blueprints and specifications for contractors to ensure compliance with construction plans and specifications and obtain additional information from the project architect when necessary; recommend changes to documents for ease of construction.
• Maintain liaison with contractor, architect and owner to discuss modifications and adequate solutions to project problems; monitor and document change orders from initiation to completion of construction and payment.
• Perform and monitor procurement actions to ensure compliance with DHC’s procurement policy and to secure necessary professional service and construction contracts.
• Assists with performing routine facility inspections at all DHC properties to assess the condition of major systems and the overall condition of units/buildings.
• Perform technical review and recommend approval of payment to contractors for quantities of materials received or used and work completed during specific periods.
• Review contracts and coordinate change orders and contract modifications.
• Prepare daily reports of project activities and other reports and analyses setting forth progress, adverse trends and appropriate recommendations and conclusions.
• Perform Davis-Bacon labor standards payroll submission monitoring and review employee field interviews.
• Supervise the performance of direct reports and address any concerns related to their performance and attendance.
• Assist with the coordination and final inspections of equipment and systems.
• Review projects at end of warranty period for non-compliance items.
• Perform quality assurance reviews of units (PHAS indicators).
• Maintain up-to-date knowledge of federal, state, local laws and standards, and HUD regulations regarding public housing.
• Respond to emergency maintenance requests.
• Attend construction program and development meetings.
• Manage the day-to-day operations for inter-agency and external contract services and assignments performed by skilled-labor team within the Capital Improvement Program Department, including but not limited to services and assignments performed by: Carpenters, Plumbers, Boiler Operators, and Electricians etc;
• Ensures the establishment of performance standards for evaluation of work methods, materials specified and Capital Improvement Program’s personnel skills and abilities.
• Evaluates the performance of subordinates, provides training, and coaching as required to improve performance as required to employees within the Capital Improvement Program.
• Assist with drafting, submitting, and tracking of bids and proposals. Completes documents for invoicing for fee-for-service assignments for internal and/or external clients.
• Regular and routine on site attendance
• All other duties as assigned

SUPPLEMENTAL FUNCTIONS
[These are job duties the individual must be able to perform, with or without accommodation; removal of these functions would NOT fundamentally change the job]

PHYSICAL ACTIVITIES AND DEMANDS

• Lifting
• Carrying
• Pushing
• Pulling
• Sitting
• Standing
• Walking
• Ascending/Descending Stairs
• Reaching
• Bending
• Kneeling
• Crouching
• Crawling
• Grasping/Finger Manipulation
• Discerning Colors
• Visual Acuity

EQUIPMENT