Commercial Escrow Assistant Jobs in Reston, VA (NOW HIRING)

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.
Job Description:
Role Overview
We are seeking a detail-oriented, highly organized, and proactive Corporate Paralegal (or Senior Corporate Paralegal, depending on experience) to join our growing Legal & Compliance team. This role offers an exceptional opportunity to make a significant contribution to a fast-paced, publicly traded global organization.
The successful candidate will provide contract support to the legal team and support across public company reporting, corporate governance, contract management, and global regulatory compliance. You will work closely with internal business partners, corporate leadership, and outside counsel to ensure operational excellence and alignment with Fluence's strategic goals.
Key Responsibilities
As a key member of the Legal & Compliance team, your responsibilities will include:
Contract Management, Review & Support

• Lead the intake, tracking, management, and initial review and/or revisions of routine commercial contracts, e.g., NDAs, supply agreements, construction agreements, and Software-as-a-Service (SaaS) agreements.

• Manage escrow agreements, including its setup process and coordinating with stakeholders throughout the process

• Coordinate contract execution processes and help manage and update the contract repository database and contract templates.

• Review contracts for compliance with company guidelines.

• Provide administrative support for maintaining files, supporting documentation, and activity trackers related to commercial contracts claims and dispute resolution processes

Corporate Governance & Entity Management

• Maintain corporate records, minute books, and entity documentation for domestic and global subsidiaries.

• Assist in preparing board meeting materials, resolutions, consents, and governance documents.

SEC Reporting & Compliance Support

• Assistance with SEC Reporting & Compliance (e.g., Section 16 filings).

• Support public company reporting processes (such as Form 10-K, Form 10-Q, and Proxy Statements) and ensure strict compliance with SEC and exchange requirements.

Regulatory & Compliance Filings

• Assist with various regulatory and compliance filings across multiple jurisdictions, including Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) reporting.

• Monitor filing deadlines to ensure timely regulatory compliance.

Legal Research & Special Projects

• Conduct legal research on corporate governance, exchange regulations, and commercial compliance matters.

• Coordinate and support special projects across the legal department as needed.

Required Qualifications & Experience
Education:

• Bachelor's degree and/or an ABA-approved paralegal certificate is preferred.

Experience:

• For Paralegal level: 3-5 years of corporate paralegal experience in a corporate legal department or law firm, with exposure to public company environments.

• For Senior Paralegal level: 6+ years of relevant corporate paralegal experience with strong independent capabilities.

• Technical Skills:

• Practical experience with SEC filing software, Section 16 filing portals, and corporate entity management databases.

• Proficiency with contract management systems (CMS), document management systems (DMS), and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Core Competencies:

• High level of discretion and capability to handle confidential, sensitive information.

• Exceptional written and verbal communication skills.

• Strong organizational and project management skills, with the ability to manage competing priorities in a fast-paced environment.

Our Culture
At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.
Unleash Voices
We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.
Customer Fluent
Our customers are at the heart of everything we do. We're committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.
Infinite Impact
We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.
All In
We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.
Equal Opportunity Employer
At Fluence, we believe great teams are built on a collaborative and connected culture. We're proud to be an Equal Opportunity Employer and welcome qualified applicants of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other status protected by law.
Work Authorization
To join our team, you'll need to be legally authorized to work in the United States at the time of application and throughout your employment, without the need for employer sponsorship. Please note that Fluence does not sponsor work visas for this position.