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HCC Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned Region for issues relating to IDOH Division of Emergency Preparedness goals and objectives.
 

The Healthcare Coalition Preparedness (HCC) Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned District for issues relating to IDOH Division of Emergency Preparedness goals and objectives. The Healthcare Coalition Preparedness Coordinator serves at the direction of the Director of District and Local Readiness and respective IDOH DEP Area Supervisor to their area.

Theoverarching responsibility of the Healthcare Coalition Preparedness Coordinatoris to identify overall preparedness gaps and needs of hospitals, healthcareorganizations and any applicable coalition partners within their District,communicate with them and assist in directing to information and otherresources appropriate to address their needs. It is also the responsibility ofthe Healthcare Coalition Preparedness Coordinator to work closely with theRegional PHEP Coordinator to help facilitate coordination between local publichealth and healthcare partners on preparedness efforts that would require orbenefit from collaboration between the two programs entities.

EssentialDuties & Responsibilities:

•Communicate regularly with the IDOH DEP District & Local Readiness Managerto share the needs, challenges, and accomplishments of the healthcareorganizations within the assigned District and to receive instructions andguidance.

•Participate in IDOH-Division of Emergency Preparedness conference calls andstaff meetings as scheduled by the respective program manager and IDOH DEP AreaSupervisor.

• Attendscheduled District Coalition meetings along with the Regional PHEP Coordinatorassigned to the District as well as any additional healthcare related meetingsor events as assigned by IDOH DEP Area Supervisor.

• Identifyand communicate any planning, training, and exercise support needs oractivities to IDOH DEP DLR Manager.

• Provideguidance and answer questions on IDOH preparedness efforts or direct them towhere they may obtain the requested guidance when necessary.

• Assistin tracking grant deliverable progress and completion during preparednessactivities, data collection efforts, and inventory tracking as directed.

• Completeany reporting and/or tracking forms and documents as identified and requestedby IDOH DEP DLR Manager and/or Director.

• Act asthe liaison to the additional members on behalf of the Coalition bydistributing and communicating coalition informatics, i.e., marketing brochurecontaining contact information, standing meeting info, etc.

Establish program objectives, KPIs, and actions toachieve them.

Develop, update, and monitor all policies andprocedures related to the program area.

Interpret and explain policies, rules, regulations, orlaws to leadership or customers.

Implement corrective action plans to solve programproblems.

Analyze, prepare, and disseminate monthly and annual program reports.

Review budget and make budgetary recommendations to improve the program area finances.

Ensure program requirements meet federal and state policies and grants compliance.

Coordinator and deliver communication plans and communications.

Individuals in this role should minimally be able to articulate or demonstrate the following:

Demonstrate proficiency & independence utilizing Microsoft suite (Teams, PowerPoint, Excel, Outlook, etc)

Specialized knowledge in program subject matter obtained through experience and/or education.

Specialized knowledge of program area including pertinent rules and regulations.

Extensive knowledge of all source materials and references including federal and state laws governing the programs.

Ability to develop and implement new principles and policies and discern any far-reaching implications.

Ability to communicate orally and in writing

The ability to apply general rules to specific problems to produce answers that make sense.

Ability to work effectively with a wide variety of stakeholders.

Working knowledge of accounting and budget principles.

Ability to delegate work, set clear direction, and manage workflow.

Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

  Required/Desired Skills   SkillRequired /DesiredAmountof ExperiencePrior exp. with public health or public safety emergency preparedness, identifying gaps as well as identifying appropriate resources and solutions.Required2YearsPrior experience tracking data and inventory, as well as completing reports and documents.Required2YearsPrior experience with emergency management, planning, training, and exercise support activities, as well as tracking grant deliverables and reporting.Required2YearsPrior experience facilitating and managing meetings within program agency and local partners, including maintaining meeting notes.Required2YearsExperience identifying and communicating training and support needs or activities of program.Required2YearsMust possess working knowledge of and practical skills in the use of Microsoft Office applicationsRequired2YearsStrong communication skills, both orally and in writing.Required0 Flexibility and ability to multi-task and prioritize according to agency's needs.Required0 Bachelor's Degree preferred, will accept Public Health or Public Safety Experience as a substitute.Desired0