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Client Services Administrative Assistant Jobs (NOW HIRING)

Redwood Coast Regional

Administrative Assistant

Ukiah, CA · On-site

$44K - $62K/yr

The Administrative Assistant to the Director of Client Services performs the following duties, including but not limited to: Working with information which must be maintained as confidential ...

New

Redwood Coast Regional

Administrative Assistant

Ukiah, CA · On-site

$44K - $62K/yr

The Administrative Assistant to the Director of Client Services performs the following duties, including but not limited to: Working with information which must be maintained as confidential ...

New

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Client Services Administrative Assistant information

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How much do client services administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for client services administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a client services administrative assistant?

Client Services Administrative Assistants are professionals who provide administrative support to client service teams within an organization. Their responsibilities typically include managing schedules, handling client communications, preparing documents, and assisting with project coordination to ensure smooth client interactions. They act as a liaison between clients and internal staff, helping to resolve issues and maintain positive client relationships. Strong organizational and communication skills are essential for success in this role.

How does a client services administrative assistant typically interact with clients and internal teams on a daily basis?

As a Client Services Administrative Assistant, you'll act as a key liaison between clients and the organization's various departments. On a typical day, you may coordinate client meetings, respond to inquiries, prepare documentation, and relay information between clients and account managers or service teams. Strong communication and organizational skills are essential as you'll need to ensure client requests are handled efficiently while maintaining accurate records. This collaborative role often involves multitasking and prioritizing tasks to support both client satisfaction and internal workflow.

What are the key skills and qualifications needed to thrive as a client services administrative assistant, and why are they important?

To thrive as a Client Services Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or relevant certification. Familiarity with office software such as Microsoft Office Suite, customer relationship management (CRM) systems, and communication tools is typically required. Exceptional interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills are important for efficiently managing client relationships, streamlining administrative processes, and ensuring high-quality service delivery.

What is the difference between Client Services Administrative Assistant vs Customer Service Representative?

AspectClient Services Administrative AssistantCustomer Service Representative
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting client accounts and administrative tasksCall centers, retail, or office environments interacting directly with customers
Employer & Industry UsageFinancial, legal, consulting firms, and service industriesRetail, telecommunications, hospitality, and service sectors
Common Search & ComparisonOften compared for administrative and client support rolesCustomer interaction and support roles

The main difference is that a Client Services Administrative Assistant focuses on supporting client accounts and administrative tasks within a professional setting, while a Customer Service Representative primarily interacts directly with customers to address inquiries and resolve issues. Both roles require strong communication skills but serve different functions within organizations.

What cities are hiring for Client Services Administrative Assistant jobs?

Cities with the most Client Services Administrative Assistant job openings:

What states have the most Client Services Administrative Assistant jobs?

States with the most job openings for Client Services Administrative Assistant jobs include:

Client Services Administrative Assistant jobs near you

Dining Services Administrative Assistant

The Village at Gainesville

Gainesville, FL • On-site

$15.25 - $20.50/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 16 days ago

Job description

WE'RE WAITING TO HEAR FROM YOU. COME JOIN OUR FAMILY AND GROW YOUR CAREER WITH US!
Our team is only as strong as each individual contributor - which is why we focus our energy on hiring people who are friendly, hardworking and have a true passion for serving older adults.
After all, residents aren't guests in our community; we're working in their home.
Position Title: Dining Services Administrative Assistant
Overview: This position is responsible for providing administrative support to the Dining Services management team. This position reports to the Director of Culinary & Dining Services.
Essential Job Functions:
Administrative & Operational Coordination
  • Provide administrative support to the Dining Services leadership team across all venues
  • Manage and coordinate calendars for Dining Services leaders, including meetings, associate engagement events and group outings or travel
  • Take meeting notes and distribute communications as directed
  • Maintain organized records and documentation
  • Submit reports and prepare proposals and presentations as needed
  • Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy and regulatory agencies
  • Coordinate and manage projects for department in collaboration with Director of Dining Services and Assistant Director of Dining Services
  • Assists with recruiting for dining services jobs and sends to appropriate hiring manager
  • Assist with onboarding
  • Coordinates resolution of WeCare Connects and Comment Cards responsible parties
  • Coordinate internal communications

Vendor Management & Contract Oversight
  • Serve as primary point of contact for vendors
  • Schedule vendors and coordinate services
  • Source vendors and assist with contract setup
  • Maintain vendor contract and contact database
  • Review vendor invoices and resolve discrepancies

Financial Reporting & Accounting Support
  • Process invoices and work with Accounting/AP in adherence to accounting deadlines
  • Track accruals and rebates
  • Create annual spend-down reports
  • Run payroll charge reports
  • Submit monthly inventory reports
  • Uses database programs and spreadsheets to generate dining services reports as requested

Resident Dining Support
  • Manage meal plan inquiries and credits
  • Support scheduling and reservations
  • Communicate dining updates
  • Coordinate Dining Committee meetings with resident representatives

Menu & Signage
  • Design, format, and print menus
  • Create signage and promotional materials

Compliance & Inventory
  • Manage office supplies and inventory
  • Track inspections, licenses, certifications
  • Manage uniform orders and inventory
Essential Employee Functions:
    • Maintain clean and professional appearance
    • Adheres to company policies and procedures
    • Attend departmental education and all required in-service training/education
    • Maintain confidentiality of resident/family and dining information
    • Respond to all fire alarms and assist in the evacuation of residents when needed
    • Cooperate with staff of other departments
    • Represent the organization through professional demeanor and attitude
    • Provide quality customer service in all interactions with residents, guests and staff
    • Supervise dining staff when needed
    • Perform other duties as required
Critical Skills / Expertise:
  • Must have high level of interpersonal skills to handle sensitive and confidential situations while demonstrating poise, tact, and diplomacy
  • Must be able to communicate with individuals at all levels of the organization
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MS Word, Excel, Access, PowerPoint)
  • Excellent verbal and written communication skills
  • Requires some analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
  • Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
  • Able to work well with others, including staff, supervisors, residents, families, volunteers and the public
  • Basic office equipment to include: PC, printers, copiers, fax, paper shredder, and multi-line telephone system
  • Strong organizational and time management skills with the ability to manage multiple priorities
  • High level of attention to detail, particularly in financial and administrative processes
  • Strong interpersonal and communication skills across all levels of the organization
  • Ability to handle sensitive and confidential information with professionalism and discretion
  • Analytical ability to support reporting, budgeting, and operational improvements
  • Ability to work collaboratively in a fast-paced, multi-unit environment
  • Strong problem-solving skills with the ability to resolve vendor and operational issues effectively
  • Ability to integrate AI as necessary and relevant
  • Analytical ability
Physical Requirements:
  • Ability to sit, type, and work at a computer for extended periods
  • Ability to lift up to 20 lbs.
  • Ability to travel between buildings across campus
  • Ability to stand and assist in dining operations when needed
Working Conditions:
  • Pleasant office and Kitchen environment
  • Frequent interaction with staff, residents, vendors, and leadership
  • Movement between multiple dining venues across campus

Qualifications:
  • AA or Bachelor's degree preferred
  • Three or more years experience in related area or equivalent combination of education and experience preferred

Benefits and Perks:
  • Career advancement
  • Competitive salaries
  • Comprehensive benefits package, including medical, dental, life and disability insurance
  • Paid Time Off, Company Paid Holidays, 401K plan with matching contributions, and more
  • Associate recognition programs, referral bonuses, tuition reimbursement and associate scholarships

*Part-time positions may not be eligible for certain benefits.
Environment: The Village at Gainesville offers a highly professional, engaging, team-centered environment where associates can grow professionally, and have a positive impact on the lives of the seniors that we serve. If you have a passion for serving others and are dedicated to improving the lives of seniors, this is the employment opportunity for you!
Location: While our 104-acre campus has all the amenities of a small town, sometimes it's nice to explore off campus. Just 10 minutes away, you'll find shopping, theaters and restaurants. Gainesville is home to the University of Florida, which is one of the largest universities in the United States as well as Santa Fe College, recently ranked #1 community college in the US. Gainesville is highly recognized as a great place to live and work.
Read Important Disclaimers and Authorizations: Please click here to open important information you need to know before applying to a position at The Village at Gainesville. If you have trouble opening the link, please copy and paste the following link in a new tab.
https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:16dda475-5eb6-460c-b019-956a67ffffd0
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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