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Client Payroll Specialist Jobs (NOW HIRING)

OneDigital Investment Advisors LLC

$17.25 - $23.50/hr

Payroll Specialist** works closely with the client, and/or client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. Ensures data is accurately entered ...

OneDigital

Payroll Specialsit

Tucson, AZ

$22.25 - $30.25/hr

Our Opportunity The Payroll Specialist works closely with the client, and/or client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. Ensures data is ...

OneDigital

Payroll Specialsit

Tucson, AZ · On-site

$22.25 - $30.25/hr

Our Opportunity The Payroll Specialist works closely with the client, and/or client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. Ensures data is ...

Resource Management, Inc.

Payroll Specialist-MA

Fitchburg, MA · On-site

$23.75 - $32.25/hr

The payroll Specialist will prepare multi-client payrolls by performing the following tasks and be a team player: Process and package client payrolls according to batch assignments Prioritize work ...

CFS

Payroll Specialist

Grand Rapids, MI · Hybrid

$22.50 - $30.75/hr

Payroll Specialist Byron Center, MI | Hybrid Schedule $70,000 - $80,000 Our client is seeking an experienced Payroll Specialist to join their growing team. This hybrid position offers a consistent ...

CFS

Payroll Specialist

Grand Rapids, MI · On-site

$21.75 - $29.75/hr

Payroll Specialist Byron Center, MI | Hybrid Schedule $70,000 - $80,000 Our client is seeking an experienced Payroll Specialist to join their growing team. This hybrid position offers a consistent ...

Futurewave Systems

Payroll Specialist

Lynnwood, WA · On-site

$18/hr

Payroll Specialist # of Positions: 6 Rate: $18 per hour Term: Contract To Hire Location: 44th Ave W ... They will be responsible for the timely and accurate processing of complex client payrolls for ADP ...

CFS

Payroll Specialist

Bakersfield, CA

$24.25 - $33/hr

Payroll Specialist $52,000 - $65,000 Our client is a growing organization that values accuracy, efficiency, and teamwork. Join our client's finance team and help ensure employees are paid accurately ...

CFS

Payroll Specialist

Bakersfield, CA · On-site

$24.25 - $33/hr

Payroll Specialist $52,000 - $65,000 Our client is a growing organization that values accuracy, efficiency, and teamwork. Join our client's finance team and help ensure employees are paid accurately ...

Associated Grocers

Payroll Specialist

Baton Rouge, LA

$20.25 - $27.50/hr

... as a Payroll Specialist. This role processes payroll for assigned clients, maintains payroll ... Process, balance and close RSA client payrolls, and issue client payroll earnings, deductions and ...

Associated Grocers

Payroll Specialist

Baton Rouge, LA · On-site

$20.25 - $27.50/hr

... as a Payroll Specialist. This role processes payroll for assigned clients, maintains payroll ... Process, balance and close RSA client payrolls, and issue client payroll earnings, deductions and ...

CFS

Payroll Specialist

Bremerton, WA · On-site

$58K - $70K/yr

Our client is seeking a skilled Payroll Specialist to support payroll operations for a large, unionized workforce. This Payroll Specialist role is ideal for someone who thrives in a complex ...

New

CFS

Payroll Specialist

Bremerton, WA

$58K - $70K/yr

Our client is seeking a skilled Payroll Specialist to support payroll operations for a large, unionized workforce. This Payroll Specialist role is ideal for someone who thrives in a complex ...

New

CFS

Payroll Specialist

Dublin, OH · On-site

$55 - $73K/hr

Payroll Specialist Our client is seeking a motivated Payroll Specialist to join their Payroll team to handle bi-weekly payroll. Salary is $55-$73k, DOE ABOUT THE COMPANY: * Company and team culture ...

CFS

Payroll Specialist

Dublin, OH

$55 - $73K/hr

Payroll Specialist Our client is seeking a motivated Payroll Specialist to join their Payroll team to handle bi-weekly payroll. Salary is $55-$73k, DOE ABOUT THE COMPANY: * Company and team culture ...

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All JobsClient Payroll Specialist Jobs

Client Payroll Specialist information

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$15

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How much do client payroll specialist jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for client payroll specialist in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What is a client payroll specialist?

A Client Payroll Specialist is a professional responsible for managing payroll processes on behalf of clients, ensuring that employees are paid accurately and on time. They handle tasks such as processing payroll data, calculating wages and deductions, preparing tax filings, and maintaining compliance with relevant laws and regulations. Client Payroll Specialists often work for payroll service providers or accounting firms, serving multiple client companies. Their role requires attention to detail, confidentiality, and strong communication skills to address client inquiries and resolve payroll issues.

What are the key skills and qualifications needed to thrive as a client payroll specialist, and why are they important?

To thrive as a Client Payroll Specialist, you need a solid understanding of payroll processes, tax regulations, and strong numerical accuracy, typically supported by experience in accounting or payroll administration. Familiarity with payroll software such as ADP, Paychex, or QuickBooks, as well as knowledge of Excel, is commonly required, and certifications like the Fundamental Payroll Certification (FPC) can be advantageous. Attention to detail, confidentiality, timely communication, and problem-solving abilities are essential soft skills in this role. These skills and qualifications ensure payroll is processed accurately, compliantly, and efficiently, directly impacting employee satisfaction and organizational trust.

What are some typical challenges faced by client payroll specialists, and how can they be managed effectively?

Client Payroll Specialists often encounter challenges such as managing tight deadlines, ensuring compliance with complex tax regulations, and handling sensitive employee data accurately. Staying organized and proactively communicating with clients can help prevent errors and misunderstandings. Utilizing payroll software efficiently and keeping abreast of regulatory changes are also key to managing workload and maintaining accuracy in payroll processing.

What is the difference between Client Payroll Specialist vs Payroll Coordinator?

AspectClient Payroll SpecialistPayroll Coordinator
CredentialsTypically requires payroll certifications or relevant experienceOften requires similar payroll knowledge, sometimes certifications
Work EnvironmentWorks closely with clients and payroll teams, often in service or consulting firmsWorks within HR or payroll departments, supporting internal payroll processes
Employer & Industry UsageCommon in payroll service providers, HR firms, and companies with outsourced payrollFound in corporate HR departments, large organizations, and payroll firms

The main difference is that a Client Payroll Specialist primarily manages payroll services for external clients, focusing on client communication and compliance, while a Payroll Coordinator typically handles internal payroll processing within an organization. Both roles require payroll knowledge and certifications, but their focus and work environment differ.

What exactly does a client payroll specialist do?

A client payroll specialist manages and processes employee compensation, ensuring accurate and timely payment. They handle tasks such as calculating wages, deducting taxes, maintaining payroll records, and ensuring compliance with relevant laws, often using payroll software and working closely with HR and finance teams.
More about Client Payroll Specialist jobs

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What are popular job titles related to Client Payroll Specialist jobs?

For Client Payroll Specialist jobs, the most frequently searched job titles are:

Client Payroll Specialist jobs near you
Infographic showing various Client Payroll Specialist job openings in the United States as of September 2026, with employment types broken down into 85% Full Time, 10% Part Time, and 5% Contract. Highlights an 70% Physical, 3% Hybrid, and 27% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.

Payroll Specialist

Memphis, TN • On-site

Chaliff & Associates Certified Public Accountants
See more jobs at Chaliff & Associates Certified Public Accountantsexternal

$22.75 - $31/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 24 days ago

Key responsibilities

  • Act as the primary point of contact between clients and payroll providers to ensure payroll is processed accurately and on time.

  • Review payroll reports for completeness and accuracy, troubleshoot payroll issues, and coordinate resolutions with clients and payroll companies.

  • Maintain ongoing communication with clients regarding payroll deadlines, changes, and compliance requirements, and provide guidance on payroll-related matters.

Job description

Payroll Specialist – Full-Time (Not Remote)

Position Overview

Chaliff + Associates is seeking a detail-oriented and proactive Payroll Specialist to support our CPA firm’s client base. This role serves as the primary liaison between our clients and third-party payroll providers, ensuring payroll is processed accurately, timely, and in full compliance with federal, state, and local regulations.

The ideal candidate is highly organized, responsive, and experienced in multi-state payroll coordination, with strong communication skills and a client-service mindset.

Key Responsibilities

Client Payroll Coordination

  • Act as the primary point of contact between clients and payroll providers
  • Ensure payroll data is submitted accurately and on time for each payroll cycle
  • Review payroll reports for completeness and accuracy before final submission
  • Troubleshoot payroll issues and coordinate resolutions with clients and payroll companies

Client Communication

  • Maintain ongoing communication with clients regarding payroll deadlines, changes, and compliance requirements
  • Provide guidance to clients on payroll-related matters and required documentation
  • Follow up with clients to ensure timely submission of payroll data

Multi-State Payroll Tax & Account Setup

  • Register and maintain employer accounts across multiple jurisdictions, including:
    • State withholding accounts
    • State unemployment (SUTA) accounts
    • Local tax accounts (where applicable)
    • State-specific programs (e.g., paid family leave, disability, FMLA programs)
    • Workers’ compensation accounts (as required by state)
  • Monitor account status and ensure ongoing compliance with filing requirements

Compliance & Reporting

  • Prepare and submit workers’ compensation audit reports
  • Complete and submit Verification of Employment (VOE) requests
  • Manage wage garnishments, levies, and child support orders
  • Ensure proper setup and compliance for payroll deductions and withholdings

1099 & Year-End Processing

  • Process 1099 payments and maintain accurate contractor records
  • Review client accounts to identify missing or incomplete W-9 forms
  • Assist in year-end compliance, including 1099 preparation and filing support

Additional Duties

  • Maintain organized payroll records and documentation
  • Stay current on payroll laws and regulatory changes across multiple states
  • Assist with special payroll projects and client requests as needed

Qualifications

  • 2+ years of payroll experience, preferably in a CPA firm or multi-client environment
  • Experience with multi-state payroll and tax registrations
  • Familiarity with third-party payroll platforms (e.g., ADP, Paychex, Gusto, etc.)
  • Strong understanding of payroll compliance, tax filings, and reporting requirements
  • Excellent communication and client service skills
  • High attention to detail and strong organizational skills
  • Ability to manage multiple clients and deadlines simultaneously

Preferred Qualifications

  • Certified Payroll Professional (CPP) designation
  • Experience handling multi-state compliance and registrations
  • Prior experience working in a public accounting or outsourced services environment

Key Attributes for Success

  • Proactive and deadline-driven
  • Strong problem-solving skills
  • Ability to communicate clearly with both clients and vendors
  • Highly organized with the ability to manage competing priorities

Compensation & Benefits

  • Base Salary (commensurate with experience and credentials)
  • Generous PTO
  • Health, dental, and vision coverage
  • 401(k) with matching + certification reimbursement

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