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Client Intake Coordinator Jobs in Rhode Island (NOW HIRING)

Green and Spiegel LLC

Office Coordinator

Providence, RI · On-site

$20 - $23/hr

Job Type Full-time Description Mail & Document Intake and Client Support * Receive, log, scan, and ... HR Assistance * Assist with onboarding logistics for new hires in coordination with HR and IT (e.g ...

GREEN & SPIEGEL US

Office Coordinator

Providence, RI · On-site

$20 - $23/hr

Mail & Document Intake and Client Support * Receive, log, scan, and distribute incoming mail ... HR Assistance * Assist with onboarding logistics for new hires in coordination with HR and IT (e.g ...

City Personnel

Program Coordinator - URI

Kingston, RI · On-site

$19.50/hr

Coordinate daily clinic operations by managing client scheduling, intake, check-in/check-out ... Qualifications of the Program Coordinator: * Previous experience in administrative support, healt ...

New

KEEPING THE BOOKS NE LLC

Be Seen First

Office & Sales Coordinator (Part-Time)

Warwick, RI · On-site

$20 - $30/hr

Help onboard new clients by sending intake forms, setting up client portals, and requesting document access. * Maintain digital client files, track project deadlines, and assist with scanning or ...

KEEPING THE BOOKS NE LLC

Be Seen First

Office & Sales Coordinator (Part-Time)

Warwick, RI · On-site

$20 - $30/hr

Help onboard new clients by sending intake forms, setting up client portals, and requesting document access. * Maintain digital client files, track project deadlines, and assist with scanning or ...

Brownhealth

Sr Clinical Therapist

Johnston, RI

$59K - $80K/yr

Intake assessments and treatment plans in accordance with standards of practice. * Individual ... Care coordination through meetings, telephone conversations, and correspondence. * Emergency ...

Brownhealth

Licensed Clinical Therapist PD

Charlestown, RI · On-site

$60K - $81K/yr

Conducts intake assessments required screenings in accordance with standards of practice with ... Provides care coordination with GOP team members, client's primary care physician, and other ...

Brownhealth

Sr Clinical Therapist PD

Charlestown, RI

$60K - $81K/yr

Conducts intake assessments required screenings in accordance with standards of practice with ... Provides care coordination with GOP team members, client's primary care physician, and other ...

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All JobsClient Intake JobsClient Intake Coordinator JobsClient Intake Coordinator Jobs in Rhode Island

Client Intake Coordinator information

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.
What cities in Rhode Island are hiring for Client Intake Coordinator jobs? Cities in Rhode Island with the most Client Intake Coordinator job openings:
Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 11% Part Time, and 6% Contract. Highlights an 75% Physical, 3% Hybrid, and 22% Remote job distribution.

Office Coordinator

GREEN AND SPIEGEL US LLC

Providence, RI

$20 - $23/hr

Other

Re-posted 9 days ago

Job description

Description

Mail & Document Intake and Client Support 

  • Receive, log, scan, and distribute incoming mail, notices, and client documents. 
  • Maintain organized physical and electronic filing systems. 
  • Provide basic assistance to visitors and direct them to the appropriate team members. 

Office & Facilities Support 

  • Assist with daily office upkeep, including maintaining shared spaces and basic organization. 
  • Help order and restock office supplies and track inventory levels. 
  • Support basic maintenance of office equipment (copiers, printers, scanners) and report issues to IT or appropriate contacts. 
  • Assist in coordinating deliveries and vendor services as directed. 
  • Help maintain a clean, organized, and functional office environment. 

Phone Calls & Appointment Scheduling 

  • Answer incoming calls, direct calls, and take messages as needed. 
  • Assist with scheduling and confirming appointments for attorneys and staff. 

HR Assistance 

  • Assist with onboarding logistics for new hires in coordination with HR and IT (e.g., workspace setup, materials). 
  • Help organize and support employee engagement activities such as team lunches or office events. 
  • Provide administrative support to HR-related processes as needed. 

Project Work 

  • Assist with digitization and secure disposal of physical files. 
  • Provide general support on office or operational projects as assigned. 

Requirements

  • Working hours are Monday-Friday, 9 am-3 pm.
  • Bachelor's degree required. 
  • 1-3 years of administrative experience, preferably in a legal or professional services environment.  
  • Strong attention to detail and commitment to quality assurance.  
  • Excellent management, prioritization and organizational skills.  
  • Demonstrate leadership, teamwork and collaboration in a professional setting and with respect for all levels of employees.  
  • Proficiency with MS Office Suite products.  
  • Must be available to work on-site; remote work is not available for this position. 

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