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Client Intake Assistant Jobs in Toronto, ON (NOW HIRING)

Linds & Associates

Legal Assistant

Richmond Hill, ON · On-site

Junior Legal Assistant Richmond Hill Our client, a friendly general law practice, is growing and in ... intake of work and maintaining the calendar and critical dates of transactions. In addition you ...

Springboard

YJR-U24-12 Youth Worker

Toronto, ON · On-site

CA$27.16/hr

This community based program aims to assist youth in responding to the contributing factors that ... client intake, assessment, counselling, conflict resolution o Use multimedia teaching tools such as ...

IFDS

Client Account Manager

Toronto, ON · On-site

Support project intake processes, including high-level estimates (HLEs), statements of work (SOWs ... activities. * Assist with large-scale initiatives such as system migrations, data center ...

IFDS Group

Client Account Manager

Toronto, ON · On-site

Support project intake processes, including high-level estimates (HLEs), statements of work (SOWs ... activities. * Assist with large-scale initiatives such as system migrations, data center ...

Torys LLP

Legal Practice Assistant, Corporate

Toronto, ON · Hybrid

CA$60K - CA$80K/yr

Principal/Client Support * Act as key contact for all matters relating to: * coordinating travel ... openings, matter intake, conflict search and audit requests. * Maintain and organize files to ...

Bayshore HealthCare

Logistic Assistant

Markham, ON · On-site

Counsel the intake and assembly areas about workflow, routes, and timing, to optimize the ... Consider availability of the client/customer when the driver's stops are planned. Contact clients ...

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All JobsClient Intake JobsClient Intake Assistant JobsClient Intake Assistant Jobs in Toronto, ON

Client Intake Assistant information

What is a client intake assistant?

Client Intake Assistants are administrative professionals who serve as the first point of contact for new clients in organizations such as law firms, medical offices, or social service agencies. They are responsible for gathering and verifying client information, explaining services, scheduling appointments, and ensuring all necessary documentation is completed accurately. Their role is crucial in creating a positive first impression and streamlining the onboarding process for clients. Client Intake Assistants also help ensure compliance with privacy and confidentiality standards.

What are the key skills and qualifications needed to thrive as a client intake assistant, and why are they important?

To thrive as a Client Intake Assistant, you need strong organizational abilities, attention to detail, and familiarity with client management processes, often supported by a high school diploma or associate degree. Proficiency with customer relationship management (CRM) software, data entry systems, and office productivity tools is typically required. Excellent communication, active listening, and a friendly, professional demeanor help you build rapport and accurately gather client information. These skills ensure efficient, accurate client onboarding and a positive first impression for your organization.

What are some common challenges faced by a client intake assistant, and how can they be addressed?

Client Intake Assistants often encounter challenges such as managing a high volume of inquiries, accurately collecting sensitive information, and maintaining clear communication between clients and the team. Staying organized with digital tools and checklists can help ensure information is not lost or overlooked. Additionally, developing strong interpersonal skills and keeping up-to-date with the latest intake protocols can help streamline the process and provide clients with a positive first impression of the organization.

What is the difference between Client Intake Assistant vs Customer Service Representative?

AspectClient Intake AssistantCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer administrative or customer service experienceHigh school diploma; customer service experience often preferred
Work EnvironmentOffice settings, healthcare, legal, or financial industriesRetail, call centers, corporate offices, various industries
Employer & Industry UsageUsed in healthcare, legal, financial sectors for client onboardingUsed across retail, telecom, banking for customer support
Search & Comparison IntentUnderstanding client onboarding roles and responsibilitiesCustomer support and service functions

The main difference is that a Client Intake Assistant focuses on onboarding clients, gathering initial information, and setting up accounts in specialized industries like healthcare or legal. A Customer Service Representative handles ongoing support, inquiries, and issue resolution across various sectors. Both roles require strong communication skills but serve different stages of the client or customer journey.

What are the most commonly searched types of Client Intake jobs in Toronto, ON?

The most popular types of Client Intake jobs in Toronto, ON are:

What are popular job titles related to Client Intake Assistant jobs in Toronto, ON?

For Client Intake Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Client Intake Assistant jobs in Toronto, ON look for?

The top searched job categories for Client Intake Assistant jobs in Toronto, ON are:

Infographic showing various Client Intake Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, and 6% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Legal Assistant

Richmond Hill, ON • On-site

Linds & Associates
See more jobs at Linds & Associatesexternal

Full-time

Re-posted 7 days ago

Job description

Job Description Junior Legal Assistant Richmond Hill Our client, a friendly general law practice, is growing and in need of a junior legal assistant to join its team. This is an exciting opportunity to get your foot in the door of a cohesive and team oriented law firm. In this role you will be involved in the daily administrative and legal assistant tasks relating to its busy real estate practice.

Duties and responsibilities will include: Opening and closing files, dealing with couriers, mail, copying, scanning, filings and other administrative tasks, assisting the other lawyers and law clerks as required, answering incoming calls, managing the intake of work and maintaining the calendar and critical dates of transactions. In addition you will be responsible for processing reporting letters and reports and any other post closing related documents. Ability to speak Farsi is an asset along with knowledge of PCLaw, Conveyancer/Unity and Teraview.

Strong administrative, organization and attention to detail is further required. Come join a wonderful team of professionals. Apply today.

Interested candidates should apply to slinds@lindsassociates.com We thank all applicants for their interest in this role however only candidates selected for an interview will be contacted.

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