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Client Assistant Jobs in Maine (NOW HIRING)

CMS-ME LLC

Client Relations Coordinator

Windham, ME · On-site

We are seeking a friendly, organized Client Relations Coordinator to join our team. This role is ... The ideal candidate is eager to assist both inside and outside of treatment rooms and thrives in a ...

defi AUTO LLC

Senior Client Executive

Augusta, ME · On-site

$100K - $150K/yr

The Senior Client Executive assumes the leadership role in managing defi SOLUTIONS business relationships with a portfolio of large, multi-million dollar clients from a strategic and consultative ...

HB Travels

Client Services / Travel

Georgetown, ME · On-site

About the job Client Services / Travel Are you passionate about travel and enjoy helping others ... What You'll Do * Assist Clients- Help travelers plan and book personalized trips, including flights ...

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Client Assistant information

See Maine salary details

$17.3K

$35.3K

$42.9K

How much do client assistant jobs pay per year?

As of Aug 19, 2026, the average yearly pay for client assistant in Maine is $35,282.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,177.00 and $41,038.00 per year, depending on experience, location, and employer.

What does a client assistant do?

A Client Assistant is responsible for providing support to clients and ensuring their needs are met efficiently and professionally. Their duties often include answering client inquiries, assisting with paperwork, scheduling appointments, and handling basic administrative tasks. Client Assistants act as a liaison between the client and the organization, helping to resolve issues and maintain positive relationships. They play a key role in delivering excellent customer service and supporting the work of other team members.

What are the key skills and qualifications needed to thrive as a client assistant?

To thrive as a Client Assistant, you need strong organizational skills, attention to detail, and a background in customer service or administrative support, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, CRM systems, and basic data entry tools is typically required. Outstanding interpersonal skills, patience, and the ability to communicate clearly help you build positive relationships with clients and colleagues. These skills ensure that client needs are efficiently met, fostering satisfaction and loyalty in a competitive business environment.

How does a client assistant typically collaborate with other departments to ensure excellent client service?

Client Assistants play a vital role in bridging communication between clients and various internal departments, such as sales, customer support, and account management. They frequently coordinate with these teams to address client inquiries, resolve issues, and ensure that services are delivered accurately and on time. Effective collaboration requires strong organizational and communication skills, as well as the ability to manage multiple tasks and prioritize client needs. By working closely with colleagues, Client Assistants help maintain high client satisfaction and foster long-term relationships.

What are the most commonly searched types of Client jobs in Maine?

The most popular types of Client jobs in Maine are:

What cities in Maine are hiring for Client Assistant jobs?

Cities in Maine with the most Client Assistant job openings:

Client Assistant jobs near you
Infographic showing various Client Assistant job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, and 6% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $35,282 per year, or $17 per hour.

Client Services Coordinator- White Pine Wealth Management

HighTower

Falmouth, ME • On-site

$55K/yr

Other

Medical, Dental, Vision, Retirement

Posted 25 days ago

Job description

Your Future Team
White Pine Wealth Management is a team of 10 professionals servicing $1B+ in assets as of March 2026. We are based in Falmouth, Maine.The Client Service Coordinator serves as the first point of contact for clients, visitors, and business partners and plays a critical role in delivering an impactful client experience. This position is responsible for managing incoming communications, coordinating advisor schedules, facilitating client review meetings, preparing meeting materials, and providing administrative support to Advisors and Client Service Associates.The Client Service Coordinator serves as a key operational resource, helping ensure efficient office workflows, seamless client interactions, and effective support for the advisory and client service teams.
What You'll Do
This position is ideal for an individual who enjoys working with people, possesses organizational skills, and thrives in a collaborative, client-centered financial services environment.
Client Experience & Reception
  • Serve as the primary point of contact for clients, visitors, and business partners, creating a welcoming and professional office environment.
  • Answer and direct incoming phone calls, emails, and other inquiries in a courteous and timely manner.
Calendar & Meeting Coordination
  • Manage advisor calendars and coordinate client review meetings using Schedule Once, Outlook, Salesforce, and other firm-approved scheduling tools.
  • Schedule, confirm, and track client appointments while ensuring accuracy and advisor availability.
Administrative & Operational Support
  • Assist with processing and organizing meeting-related documentation and administrative paperwork.
  • Support Advisors and Client Service Associates with day-to-day administrative tasks and special projects.
  • Maintain and update client records within firm systems, ensuring data accuracy and completeness.
  • Coordinate social media calendar with Office Manager, Marketing team.
Communication & Team Collaboration
  • Facilitate effective communication between clients, advisors, and internal support teams.
  • Collaborate with team members to improve operational efficiency and client service processes.
  • Assist in managing workflow priorities to support business objectives and service standards.
Compliance & Record Management
  • Maintain strict confidentiality of client information and firm records.
  • Adhere to all firm policies, procedures, and regulatory requirements related to client communications, recordkeeping, and data security.
  • Ensure client information and documentation are maintained accurately within firm systems.
What You'll Bring
  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • 2+ years of administrative, client service, reception, or office coordination experience.
  • Organizational, time management, and multitasking skills.
  • Excellent verbal and written communication skills.
  • Proficiency with Microsoft 365, Outlook, Teams, and Zoom
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • Experience in financial services, wealth management, banking, insurance, or professional services environment.
What We Offer
  • Coverage on the first day of employment for medical, dental, and vision insurance
  • Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
  • 401k matching plan
  • HSA employer contributions
  • Student loan assistance
  • Pet insurance
  • Base salary of up to $55,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

Hightower's Story
Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower's capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., the firm operates as a registered investment advisor (RIA).
AN EQUAL OPPORTUNITY EMPLOYER:Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.
You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

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