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Clerical Library Assistant Jobs in Florida (NOW HIRING)

UHS

Assistant Librarian

Fort Lauderdale, FL

The Assistant Library administers programs of library services by performing routine technical/clerical procedures and/or customer information within the library with regular supervision and is ...

University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant performs a variety of clerical functions and office support activities ... Maintain schedule for Dermatology's conference room and library as appropriate. * Point person for ...

The University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant performs a variety of clerical functions and office support activities ... Maintain schedule for Dermatology's conference room and library as appropriate. * Point person for ...

The University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant performs a variety of clerical functions and office support activities ... Maintain schedule for Dermatology's conference room and library as appropriate. * Point person for ...

SOUTH COLLEGE

Resource Center Clerk

Orlando, FL

$15 - $19.75/hr

The Resource Center Clerk performs general clerical duties and provides limited reference and user ... Direct users to a librarian for further assistance as needed. * Assist with maintenance and use of ...

SOUTH COLLEGE

Resource Center Clerk

Orlando, FL · On-site

$15 - $19.75/hr

The Resource Center Clerk performs general clerical duties and provides limited reference and user ... Direct users to a librarian for further assistance as needed. * Assist with maintenance and use of ...

University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant performs a variety of clerical functions and office support activities ... Maintain schedule for Dermatology's conference room and library as appropriate. * Point person for ...

SOUTH COLLEGE

Resource Center Clerk

Orlando, FL · On-site

$15 - $19.75/hr

The Resource Center Clerk performs general clerical duties and provides limited reference and user ... Direct users to a librarian for further assistance as needed. * Assist with maintenance and use of ...

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Clerical Library Assistant information

What is a clerical library assistant?

Clerical library assistants are support staff who help with the day-to-day operations of libraries. Their duties typically include checking materials in and out, shelving books, assisting patrons in locating resources, maintaining records, and performing general clerical tasks. They play an essential role in ensuring the library runs smoothly and efficiently, often acting as the first point of contact for visitors. Clerical library assistants may also help with organizing library events and managing inventory. Their work supports librarians and allows library users to have a better experience.

What are the key skills and qualifications needed to thrive as a clerical library assistant?

To thrive as a Clerical Library Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with library cataloging systems, circulation software, and office equipment is typically required. Excellent customer service, communication, and multitasking abilities set standout candidates apart in this role. These skills ensure accurate record-keeping, efficient library operations, and positive patron experiences.

What are some common challenges clerical library assistants face when managing multiple tasks during busy periods?

Clerical Library Assistants often encounter high volumes of patrons and materials during peak times, such as the start of academic semesters or community events. Balancing responsibilities like checking in and out materials, shelving books, and assisting library users can become challenging when demand surges. Effective time management, prioritizing urgent tasks, and maintaining clear communication with team members are essential to ensure smooth operations and provide quality service. Developing strong organizational skills and familiarity with library systems can help manage these challenges efficiently.

What is the difference between Clerical Library Assistant vs Library Technician?

AspectClerical Library AssistantLibrary Technician
CredentialsHigh school diploma or equivalentAssociate degree in library technology or related field
Work EnvironmentPublic, school, or academic librariesLibraries, archives, or information centers
Job ResponsibilitiesAssisting patrons, shelving, clerical tasksCataloging, managing collections, assisting with technical tasks

The main difference between a Clerical Library Assistant and a Library Technician lies in their responsibilities and required credentials. Clerical Library Assistants focus on clerical and customer service tasks, often with a high school diploma, while Library Technicians handle more technical duties and typically hold an associate degree. Both roles are essential in library operations but serve different functions based on skills and qualifications.

What qualifications are needed to be a clerical library assistant?

A clerical library assistant typically needs a high school diploma or equivalent. Strong organizational skills, basic computer proficiency, and familiarity with library systems or cataloging software are often required. Some positions may prefer previous clerical or customer service experience.

What cities in Florida are hiring for Clerical Library Assistant jobs?

Cities in Florida with the most Clerical Library Assistant job openings:

Clerical Library Assistant jobs near you

Part-Time Library Assistant I - Youth Services

Seminole, FL • On-site

City of Seminole, FL
See more jobs at City of Seminole, FLexternal

$14 - $20.65/hr

Other

Retirement, PTO

Re-posted 17 days ago

Job description

Salary: $14.00 - $20.65 Hourly
Location : Seminole Community Library, FL
Job Type: Part-Time
Job Number: 202600085
Department: Library
Opening Date: 07/21/2026
Description
Paraprofessional library position, which involves performing various administrative, clerical, public service or technical services tasks in assigned Section of the Library. Duties involve a variety of tasks which are performed in accordance with established Library policies, procedures, and practices, but which require the application of independent judgment, creative thinking, and clerical knowledge. During occasions of local emergencies, this position shall be required to perform emergency tasks which may result in extended work hours as well as extended periods of time away from family members.
The anticipated schedule for this position will be:
Sundays: 12 pm - 5:15 pm
Mondays: 3:15 pm - 8:15 pm
Tuesdays: 2 pm - 6:45 pm
Wednesdays: Off
Thursdays: Off
Fridays: Off
Saturdays: 10 am - 3 pm
Examples of Duties
  • In Circulation, performs a variety of responsibilities, including creating and maintaining library patron accounts, checking in and out library materials, carefully checking returned materials for damages and missing pieces, checking damaged materials out to repair as needed, etc.
  • In Youth Services, performs a variety of responsibilities, including assisting library patrons with reference and reader's advisory inquiries, developing and presenting programs for youth and families, creating and preparing craft activities, sorting and shelving library materials, creating and preparing program flyers and posters, etc.
  • Greets the public in a professional and courteous manner, both in person and on the telephone, and answers questions and provides information as appropriate, or directs patrons to appropriate library personnel as needed.
  • Provides general information regarding the Library and its services to patrons at the Circulation Desk and refers patrons to appropriate personnel for assistance and/or to other areas of the Library, as requested, in a professional and courteous manner.
  • Facilitates inter-library loan of materials by way of record-keeping, making request/holds online preparation of materials for courier or re-shelving, notification of patrons, checking out, checking in, and tracking requested materials.
  • Compiles, maintains, and reports statistics regarding patron inquiries, author and title searches, and materials used in the Library daily.
  • Monitors reserve lists/requests for current status and update into the computer as appropriate.
  • Assists patrons with checking in and checking out of books and other materials.
  • When appropriate, responds to reference and reader advisory inquiries in person and by telephone, and refers patrons to other library personnel when appropriate.
  • Demonstrates knowledge of the library collection, including basic reference and electronic resources.
  • Conducts tours and assists with library programs.
  • Compiles bibliographies on selected topics at the direction of supervisor.
  • Checks in periodicals and newspapers daily, properly stamping and filing them according to designation.
  • Prints overdue notices daily and prepares them for mailing.
  • Assists with unlocking and locking of program rooms when users arrive and depart as needed.
  • Assists patrons with copiers and printers.
  • Assists patrons with public computers.
  • Circulates and shelves St. Petersburg College reserve materials for courses.
  • Stocks informational materials at desk and kiosk.
  • Shelves returned books and other materials; reads shelves and checks for missing books.
  • Prepares a variety of related reports, correspondence, and documents.
  • Oversees emptying of book drop numerous times daily, including checking in of materials.
  • Assists in preparation for opening and closing of Library and computers depending on assigned work schedule; sorts books, tapes, and other materials for check-in according to library of origin; prepares materials for return to other libraries by Pinellas Public Library Cooperative and St. Petersburg College couriers; shelves video tapes, CDs, audios, books; opens/closes safe; distributes or secures cash, receipts, etc., including balancing of cash register at close of business and in accordance with established procedures; opens library doors in morning.
  • May train new employees in the Circulation Section as assigned by the Circulation Supervisor.
  • May perform physical processing of books to make "shelf ready" (stamping, attaching labels, pockets, book covers, monthly change of "new book" status, etc.).
  • May perform cleaning, mending or minor repairs to books and other materials.
  • Tracks service desk and workroom supplies; informs supervisor when supplies are needed.
  • Attends staff meetings as scheduled.
  • Attends workshops and training opportunities appropriate to position.
  • Demonstrates knowledge of computer skills, including proficiency in keyboarding, Microsoft Suite and appropriate knowledge level of Integrated Library System (ILS).
  • Demonstrates thorough knowledge of all departmental/divisional policies and procedures and the City's Personnel Policies and Procedures.
  • Strives to maximize effective communications between assigned personnel, other employees throughout the City, and the general public.
Performs other job related duties that are consistent with assigned Division responsibilities.
Qualifications
Required Skills/Abilities:
Graduation from an accredited high school or possession of an acceptable equivalency diploma; or an equivalent combination of education and library experience. Proficient in the use of personal computer systems. Ability to follow verbal and written instructions. Ability to communicate, both orally and in writing, in a clear and courteous manner to the public and other staff members. Ability to work varying daily work schedules. Ability to utilize a computer with proficiency in keyboarding skills and a working knowledge of standard computer applications such as Microsoft Office Word, Excel, Power Point, etc.
Licenses, Certifications or Registrations:
Possession of a valid Florida Driver's License.
Physical Requirements:
Ability to effectively communicate, both orally and in writing. Ability to utilize a computer with proficiency in keyboarding skills. May require lifting and carrying books and other Library materials weighing up to approximately twenty-five (25) pounds.
Working Conditions:
Performs professional and administrative work in an office environment and within the Library facility.
Supplemental Information
Standards for Professional Appearance:
The image that the City of Seminole projects to the public is reflected in the appearance of our employees. Simply stated, employees should look clean, neat, well-groomed and should be dressed safely and appropriately for the work they will be doing. Employees are expected to use good judgement in their appearance and grooming, keeping in mind the nature of their work and the professional image that we wish to project to our community as representatives of the local government.
Below are a few guidelines for professional appearance*:
  • Clothing should be neat, clean, appropriate for the workplace, professional, and should not constitute a safety hazard.
  • Personal appearance includes good personal hygiene.
  • Facial hair should be clean-shaven or be well-groomed. (This does not supersede any departmental standards regarding facial hair.)
  • Visible body piercings or adornments shall be limited to two earrings per ear, unless approved by the City Manager. Other visible body piercings, including but not limited to: nose piercings, gauges, lip piercings, tongue piercings, eyebrow piercings, are prohibited.
  • Jewelry may be restricted for safety reasons, based on the position.
  • Hair styles should be neat, professional, and appropriate for the workplace. Hair dye, if used, should be selected from the range of naturally occurring hair colors.
Additionally, the following conditions apply to visible tattoos*:
  • Tattoos shall not be visible above the collar level of a crew neck tee shirt
  • Tattoos on the hand shall not extend past the first knuckle, closest to the wrist. Tattoos on the palm of the hand are not permitted. One discreet tattoo in the form of a solid, single color ring, not to exceed 8 mm in width, is permitted on the wearer's ring finger (not thumb), between the first and second knuckle of the finger.
  • The display of unprofessional or offensive tattoos or brands, (nudity or violence, sexually explicit or vulgar art, words, phrases, profane language, symbols to incite negative reactions, initials or acronyms that represent criminal or oppressive organizations) are strictly prohibited.
  • The Department Head or City Manager reserve the right to require any tattoo to be covered.

*The City of Seminole does provide medical and religious accommodations. Employees who would like to request additional information regarding religious or medical accommodations in the workplace may contact the Human Resources Director.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The part-time employe benefit package includes:
  • Paid holiday leave
  • Paid sick leave
  • Paid vacation leave
  • Participation in the Florida Retirement System
  • Optional Deferred Compensation Retirement Savings Plans
  • Employee Assistant Program
  • Free membership at the Seminole Recreation Center

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