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Job title: House Manager & Family Assistant

Location: Wellsville, UT

Employment Type: Part-time, 20-25 hours per week

Schedule: Monday-Friday, 8:00am-12:00pm

Compensation: $28-$32/hour (based on experience)

Start Date: ASAP

Who you are

We are seeking a professional, proactive, and organized individual who can keep our home running smoothly. Our ideal candidate will anticipate needs without constant direction and be detail-oriented, efficient, and energetic, with a natural passion for managing household tasks. You should take responsibility, work independently, and thrive in a fast-paced, dynamic environment. A fun and engaging personality is important as well, while maintaining healthy professional boundaries. Your high emotional intelligence and strong problem-solving skills are essential to supporting our busy family life. We are excited to find someone who can bring both professionalism and enthusiasm to our home, helping us create an organized, efficient environment that supports our dynamic family life.

Key qualities include

• Professional Experience: Ideally, you have a background as a house manager or experience running your own household. Experience in project management, office administration, executive assistance, or hospitality is also valued.
• Project Management Mindset: You're highly organized and able to juggle multiple priorities and schedules, while keeping household projects moving smoothly.
• Tech-Savvy: Comfortable with digital tools and shared calendars, you're all about streamlining communication and making life easier for everyone. Experience with Notion is a plus, but we will train the right person to execute and maintain our household rhythms.
• Systems-Oriented: You are skilled at stepping into frameworks, fine-tuning as needed, and maintaining structure. We have a Home Systems Playbook we will collaborate on to define routines and priorities.
• Professional, Warm, Energetic, and Positive Demeanor: You bring a balanced, grounded presence with a friendly, approachable attitude. Your energy and enthusiasm are infectious, making the home a happy, welcoming space.
• Proactive & Anticipatory: You're always ahead of the game, taking initiative to anticipate needs and keep things running smoothly without a hitch.
• Collaborative Household Partner: You work closely with the family to stay aligned on preferences, routines, and long-term household goals, while confidently taking the lead on execution and follow-through.

About Our Family

We are a lively, active family with six children ranging from elementary to high school. Dad's work involves a combination of remote work and travel, while Mom oversees the home and multiple small businesses. With so many moving parts, we value organization, communication, efficiency, and professionalism while contributing to a positive home environment. The backing of a house manager to handle the day-to-day household responsibilities will allow us to advance our professional priorities and still focus on what matters most to us as a family - time together.

Key Responsibilities

Overall Focus

• Ensure the home operates smoothly and efficiently by anticipating needs and managing systems.
• Execute strong regular and dynamic prioritization.
• Engage in brief collaboration meetings at the start and end of each week to maintain alignment on schedules and priorities.

Organization & Household Maintenance

• Tidy and reset rooms daily, wipe surfaces, and maintain high traffic areas (e.g. entryway).
• Maintain organization systems (closets, pantry, garage, toys and books, fridges, etc.).
• Prepare the home for cleaning services.
• Maintain indoor plants.
• Reset outdoor living spaces daily (pick up toys, straighten patio furniture).
• Pack and unpack for family travel.

Inventory & Errands

• Track inventory, create grocery lists, and execute ordering and shopping.
• Restock pantry, fridges, bathrooms, laundry rooms, etc.
• Run errands (returns, shopping, drop off items to school, etc.)
• Manage donation sorting and drop-offs.

Operations, Logistics, and Administrative Support

• Manage calendars, schedules, and reminders.
• Research service providers and manage quotes.
• Schedule vendors and serve as point of contact (e.g. cleaners, contractors, landscapers).
• Oversee vendor-facilitated work.
• Handle mail and package pickup and sorting.
• Manage online orders and deliveries.

Laundry & Linens

• Wash, dry, fold, and organize/put away laundry.
• Manage linens including refreshing bedding and towels.
• Execute special care for delicate items (exercise clothes, sport uniforms, dance costumes).
• Iron, steam, and prepare outfits occasionally as needed.

Meal Support

• Prepare simple meals and snacks.
• Prep ingredients for family use.
• Oversee meal planning, ensuring meals align with family needs and preferences (focus on whole foods and clean ingredients, being mindful of nut allergies).

Family Support

• Engage positively with the children, serving as a warm, energetic, and supportive presence.
• Collaborate with children on their daily routines, including packing lunches, and keeping their spaces tidied and organized, and prepping for school or activities (backpacks, water bottles, etc.).
• Support children in managing their laundry.
• Provide occasional school/activity drop-offs or pick-ups.

Rotational Maintenance and Special Projects

• Manage a recurring schedule for rotational deep cleaning (e.g. fridges, baseboards, vacuum filters).
• Coordinate seasonal swaps, organization, and storage of clothing, bedding, decor, and outdoor seasonal gear.
• Provide logistical and organizational support for family events, holidays, and guest stays. Vehicle Upkeep
• Oversee regular maintenance, oil changes, and service appointments for family vehicles.
• Ensure vehicles are cleaned out and organized.
• Track registration, insurance, and service schedules.

Optional

• Potential for occasional evening or weekend shifts if desired.

How to Apply:

• Please send the following:
• A brief introductory letter explaining why you're a great fit for this position
• Your updated resume
• Three professional references with contact information

Additional Notes

• Reliable vehicle required (mileage reimbursed)
• Background check required
• Non-smoking

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