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Administrative Assistant - DHS
Category: Administration
Main location: United States, District of Columbia, Washington
Position ID:J0726-0932
Employment Type: Full Time
U.S. - CGI Federal roles - What we do matters
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Position Description:
CGI Federal is seeking an Administrative Assistant to support the Department of Homeland Security in Washington, DC.
At CGI Federal we call our professionals "partners" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world class company.
Your future duties and responsibilities:
The Administrative Assistant position is within DHS Mail Management Program Office (MMPO) and the selected individual will perform the following tasks:
Participate in special studies with team members to aid to managers as well as assists in developing and evaluating policies in assigned program areas.
Work with the Senior Management Analyst and management to gather reporting requirements, translate requirements into high quality automated reports, dashboards, and analyses using various technologies, including advanced Excel, MS Access, MS PowerPoint, MS Project, MS Visio, SharePoint and/or other analytical tools.
Provide services in support of DHS Official Mail Accounting System (OMAS) processes/transactions. Technical support for this requirement includes reviewing OMAS data for tracking purposes, providing recommendations for program effectiveness, maintaining spreadsheets of OMAS data, and drafting OMAS related reports. The contractor personnel shall become familiar with the OMAS system within 30 days of starting work at ICE.
Conduct initial fact gathering, either individually or in conjunction with the Senior Management Analyst, as necessary. Report findings to the Senior Management Analyst and/or the DHS Mail Manager, when necessary. Findings will form the basis of the decision making process, as applicable.
Conduct routine and repetitive processes review as well as surveys and limited studies to resolve issues or operational problems. Such reviews, surveys and studies can result in potential process improvement/change management.
Assist the Senior Management Analyst in conducting various operations cost versus benefit analysis projects. Specifically, assist the Senior Management Analyst in conducting the quarterly assessorial charges analysis for the ICE program offices as well as other mail operations expense related analyses, when necessary.
Required qualifications to be successful in this role:
Must have excellent knowledge of basic fact gathering, and research methodology.
Ability to communicate effectively orally and in writing using the English language and ability to read, interpret, and apply Federal policy, directives, and regulations.
Must have excellent written and interpersonal communications skills, and the ability to work independently and as a team member.
Must have experience with various software is essential, i.e., Windows, Adobe, MS Office Suite (Excel, Access, PowerPoint, and MS Word), SharePoint, MS Project, and Visio.
May be required to drive a government vehicle and is required to have a valid driver's license.
Must be able to obtain DOJ MRPT and DHS clearance
Must be able to pass CGI Federal background investigation
Hourly Rate: $39.97/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar for dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
#CGIFederalJob
Skills:

• Document Management
• MS Office365
• Process Management
• Operations Management
• Records Management

What you can expect from us:
Together, as owners, let's turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because...
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.