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Case File Manager Jobs in Baltimore, MD (NOW HIRING)

Ensure all assessments, reports, and team case notes are current in the hardcopy file and ... Case Managers may be required to travel up to 3 hours for home visits in their personal vehicle ...

We are seeking a dedicated Nurse Case Manager to provide comprehensive health-tracking coordination ... Audit files, reconcile hardcopy and electronic histories for completeness, and provide updated ...

Case Manager

Baltimore, MD · Hybrid

$70.43 - $112/hr

... as court filing procedures, both electronic and hard copy; acts as lead paralegal who manages cases/matters and guides/oversees attorneys, paralegals and case assistants; develops checklists ...

New

Case Manager - Full Time

Baltimore, MD · On-site

$19.75 - $25.50/hr

Case Managers must have, at minimum, a bachelor's degree in a generally recognized clinical ... The "working toward" certification must be evidenced by a log maintained in the employee file that ...

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection ... case materials, completing log sheet, answer phones, logging messages, and faxing information ...

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

... files ensuring a comprehensive and detailed source of information for all parties involved in the case. • Prepares detailed evaluation reports, as per account guidelines, and case recording ...

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Case File Manager information

See Baltimore, MD salary details

$14

$25

$38

How much do case file manager jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for case file manager in Baltimore, MD is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $20.77 and $27.21 per hour, depending on experience, location, and employer.

What are case file managers?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a Case File Manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by Case File Managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Baltimore, MD? For Case File Manager jobs in Baltimore, MD, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Baltimore, MD look for? The top searched job categories for Case File Manager jobs in Baltimore, MD are:
Field Nurse Case Manager - Baltimore

Field Nurse Case Manager - Baltimore

Gallagher

Baltimore, MD

$77K - $94K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 28 days ago


Arthur J. Gallagher & Co. rating

7.8

Company rating: 7.8 out of 10

Based on 91 frontline employees who took The Breakroom Quiz

168th of 281 rated insurance


Job description

Introduction
At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it’s our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people’s lives. It takes empathy, precision, and a strong sense of partnership—and that’s exactly what you’ll find here. We’re a team of fast-paced fixers, empathetic experts, and outcomes drivers — people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you’ll play a vital role in helping businesses and individuals move forward with confidence. Here, you’ll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you’re here, you’re part of something bigger. You’re part of a team that shows up, stands together, and leads with purpose.

Overview

Provides medical management to workers compensation injured employees, performing case management through telephonic and in-person contact with injured workers and medical providers. Coordinates with employers and claims professionals to manage medical care in order to return injured employee to work.  **This position will cover the Baltimore area with a travel radius of up to 2 hours. **


How you'll make an impact

Key Responsibilities:  

  • Coordinating medical evaluation and treatment
  • Meeting with physician and injured worker to collaborate on treatment plan and to discuss goals for return to work
  • Keeping employer and referral source updated regarding medical treatment and work status
  • Coordinating ancillary services, e.g. home health, durable medical equipment, and physical therapy.   Communicates with employers to determine job requirements and to explore modified or alternate employment. 
  • Discusses and evaluates results of treatment plan with physician and injured worker using Evidence Based Guidelines to ensure effective outcome. 
  • Documents case management observations, assessment, and plan. 
  • Generates reports for referral source to communicate case status and recommendations. 
  • Generates ongoing correspondence to referral source, employer, medical providers, injured worker, and other participants involved in the injured worker's treatment plan.  
  • May participate in telephonic case conferences.  
  • Maintains a minimum caseload of 35 files, and 150 monthly billable hours, with minimum 95% quality compliance.

About You

Required 

  • Nursing or medical degree from an accredited institution with an active Registered Nursing license or medical license within the state of practice or states in which case management is performed. 
  • 2-4 years of work experience.  
  • Responsible for completing required and applicable training, in order to maintain proficiency and licensing requirements. 
  • Able to travel to appointments within approximately a 2 hour radius.  
  • Intermediate to advanced computer skills; Microsoft Office, Outlook, etc.

Desired:

  • Bachelor's degree preferred.  
  • Worker's Compensation experience is preferred. 
  • Certification in related field preferred. 
  • 1-3 years of clinical experience preferred.

Work Traits:

  • Demonstrates adequate knowledge of managed care with emphasis on use of criteria, guidelines and national standards of practice. 
  • Advanced written and oral communication skills, along with organizational and leadership skills. 
  • Self-directed and proactively manage assigned case files. 
  • Demonstrates strong time management skills.

#LI-CW1


Compensation and benefits

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. 

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

  • Medical/dental/vision plans, which start from day one!
  • Life and accident insurance
  • 401(K) and Roth options
  • Tax-advantaged accounts (HSA, FSA)
  • Educational expense reimbursement
  • Paid parental leave

Other benefits include:

  • Digital mental health services (Talkspace)
  • Flexible work hours (availability varies by office and job function)
  • Training programs
  • Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
  • Charitable matching gift program
  • And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Qualifications:

Required 

  • Nursing or medical degree from an accredited institution with an active Registered Nursing license or medical license within the state of practice or states in which case management is performed. 
  • 2-4 years of work experience.  
  • Responsible for completing required and applicable training, in order to maintain proficiency and licensing requirements. 
  • Able to travel to appointments within approximately a 2 hour radius.  
  • Intermediate to advanced computer skills; Microsoft Office, Outlook, etc.

Desired:

  • Bachelor's degree preferred.  
  • Worker's Compensation experience is preferred. 
  • Certification in related field preferred. 
  • 1-3 years of clinical experience preferred.

Work Traits:

  • Demonstrates adequate knowledge of managed care with emphasis on use of criteria, guidelines and national standards of practice. 
  • Advanced written and oral communication skills, along with organizational and leadership skills. 
  • Self-directed and proactively manage assigned case files. 
  • Demonstrates strong time management skills.

#LI-CW1

Education:UNAVAILABLEEmployment Type: FULL_TIME

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