Business Services Associate Jobs in Oregon (NOW HIRING)

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

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Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

County Human Services' Business Services Division coordinates and provides all procurement and contracting functions for more than 350 contracts and assures the implementation of, and compliance with, all county, state and federal fiscal policies and procedures related to the business of the Department.

The Contract Technician requests and manages all insurance documents related to contracts, assists in the creation of Purchase Orders, develops new business process documents, assists in creating internal controls, assists staff and suppliers with the MMP supplier portal and maintains a desk manual for the Contract Technician positions. We are looking for a detail oriented problem solver who thrives in fast-paced environments and has excellent time management skills. If you desire to be part of this tight-knit, supportive team, please apply without delay!

Primary responsibilities include:

• Request and manage insurance certificates

• Development of a variety of documents including training documents, desk manual, business processes, internal controls in direct relation to the MMP and Workday ERP systems

• Provides technical and administrative assistance in the research, design, development, implementation, monitoring and documentation of internal processes.

• Provides technical assistance and support to the Preschool for All Program as required in the development of comprehensive and complete documents. , Assists suppliers with system registration, troubleshoots duplicate supplier records, verifies that all Preschool for All suppliers have active and accurate profiles and are ready for contracting.

• Generates Purchase Orders in Workday as required by program once contracts are fully executed in MMP.

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications:

• Associate's degree

• Minimum one (1) year of specialized, increasingly responsible clerical experience.

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Ability to promote a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.

• Ability to work with a team and collaborate to solve problems.

• Comfort with competing deadlines and handling change.

• Resourceful in learning and problem solving

• Attention to detail

• Demonstrated experience in time management and prioritization

We acknowledge that experience and transferable skills can be obtained through traditional and non-traditional means, we encourage and support all candidates who believe they have the experience needed to apply.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

(Attachments will not be reviewed unless specifically requested.) Only apply once for this opportunity. Your completed application must include the following:

• Submit an online application AND;

• Attach a resume demonstrating you meet the minimum qualifications AND;

• Attach a Cover Letter including the following information: Describe how your background makes you a great candidate in this role described in the Overview and To Qualify sections of the job announcement. Describe any work experience and transferable skills that include a commitment to racial justice and equity.

Note: The application, resume, and cover letter should clearly demonstrate your work experience/skills and how they relate to the descriptions provided in the 'Overview' and 'To Qualify' sections of this job posting. Please be thorough, as these materials will be used to determine your eligibility for an interview. We will not review attached files that are not your resume, your cover letter, or documentation that establishes your eligibility for veterans' preference. The recruiter as listed on the job announcement must receive all attachments by the closing date of the recruitment.

Please attach veterans' preference documentation to the separate Oregon Veteran Preference Questionnaire, not the regular application. Please contact the recruiter as soon as possible if you experience complications uploading your attachments.

• Internal candidates: After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.

• External applicant: When completing the application on Workday as an external candidate (including volunteers, unpaid interns, contractors, and community partners) through https://multco.us/jobs, you will come to a page where you will see the "Resume/CV" section. This is the place where you may upload your resume and cover letter by clicking the "Upload" button for EACH document you'd like to upload. There will be no other prompts for you to upload your resume and cover letter.

• Do not click the "Submit" button before you upload your documents.

After You Apply:

• Please save a copy of this job posting for your reference, as it will not be available for you to view online after the job posting closes.

• Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the "My Applications" section. You must complete these tasks or actions before the job posting closes.

• Check both your email and Workday account for updates regarding this recruitment.

We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• Application packet review

• Consideration of top candidates through phone screen and/or interview(s)

• Reference checks and Background check
  

Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

Type of Position: This AFSCME Local 88 union-represented full-time position is eligible for overtime.

Schedule: Core business hours are Monday - Friday, 8:00 AM - 5:00 PM. Flexible schedule may be available

Location: Hybrid telework

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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