Bookkeeper Financial Operations Associate Jobs in Madison, WI

The University of Wisconsin-Madison Wisconsin State Lab of Hygiene (WSLH) is comprised of 26 clinical and non-clinical public health laboratories. WSLH performs both research and fee-for-service testing. Under the general supervision of the Director of Finance, this position manages the business functions and overall operations of the Accounts Receivables (AR) Unit. This position works independently with a high degree of discretion in resolving AR program and financial issues.

This position oversees the WSLH revenue cycle, including grants administration and accounts receivable, including revenue related contracts. This unit is responsible for $50 million per year in grants and account billings related to research, laboratory test, and services. This position currently supervises three staff.

Primary responsibilities of this position include providing leadership in the efficient and effective processing of clinical and non-clinical billing and clinical and non-clinical grants from a wide range of customers.

This position will work directly with billing software vendors to ensure the continuous update and efficient operation of the billing systems. This position will also work with WSLH managers to ensure that WSLH bills all tests and services correctly and that WSLH fee schedules are accurate and updated.

As a leader in the organization, this position will develop appropriate and effective systems of communication and feedback with staff, other WSLH Managers, and all customers of the Accounts Receivable unit. This position will work closely with staff to develop effective collaborative processes which ensure the integrity of WSLH billing, and an environment of shared compliance with various federal and state regulations.

This position will be 100% onsite for initial training. Remote working opportunities will be established with the Director upon hire and successful completion of training.

• Recommends, interprets, disseminates, and implements unit-focused fiscal policies and procedures, ensuring compliance with established rule, regulations and financial guidelines - 30%

• Participates in the development, maintenance, and monitoring of automated financial information systems - 10%

• Analyzes financial information and makes recommendations to unit leadership - 5%

• Serves as a subject matter expert to unit leadership regarding financial operations, status and reporting, and recommends process improvements - 10%

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees - 25%

• Identifies, verifies, and audits financial charges, credits, and authorizes payments - 20%

Wisconsin State Laboratory of Hygiene - Administration - Finance

Minimum Salary - $90,000
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; retirement benefits.

• Prior experience working in public sector
• Prior experience supervising multiple staff
• Knowledgeof accounting, finance, or related areas
• Proficiency with Excel or another spreadsheet software
• Experience working with complex automated accounting systems and processes
• Excellent communication skills with the ability to collaborate effectively with colleagues, staff, students, and other stakeholders

• Demonstrated problem solving decision-making ability within a team environment.
• Skills in managing multiple, complex activities and projects simultaneously.
• Experience in Workday
• Ability to develop and implement policies and procedures

Associate's or Bachelor's degree preferred, or equivalent experience.

To begin the application process please click on the "Apply Now" button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position.
All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

The selected applicant will be required to pass a criminal background check prior to an offer of employment.

Please contact Kelsey Bailey, kelsey.bailey@slh.wisc.edu with questions.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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