Birth Assistant Jobs in Texas (NOW HIRING)

DHR Health - US:TX:Edinburg - Evenings
Summary:
POSITION SUMMARY:
Primary responsibilities is interviewing parents to obtain information for the registration of birth with the state. Must be able to perform all duties required of a Specialist I including pick up, prepping and scanning of medical records.
POSITION EDUCATION/ QUALIFICATIONS:
• High school graduate /GED certificate or equivalent is required.
• Requires excellent customer service skills.
• Graduate of Certificate or Associates degree program in Health Information Management preferred.
• Computer skills preferred
• Good written and verbal communication skills required.
• Bilingual - English/Spanish required.
• Texas Driver's License under clear status with the DMV required.
JOB KNOWLEDGE/EXPERIENCE:
• Birth Certificate experience preferred.
• Medical Records experience in a hospital setting preferred.
• Working knowledge of computers systems required.
• Knowledge of the uses and limitations of medical records preferred
Responsibilities:
POSITION RESPONSIBILITES:
• Interviews each birth mother to obtain pertinent information to register the birth certificate in a customer friendly manner.
• Accurately abstracts the medical aspects of the birth registration via paper chart and Cerner (EHR).
• Accurately enters the information into the Texas Electronic Register
• Able to determine if an AOP is required. Understands the difference between a two party AOP, three part AOP, partial AOP and projected AOP. Is knowledgeable with the incarcerated parent program and absent parent instructions.
• Maintains Certification for AOP and Birth Registry Certification (BRC). Completes a minimum of 8 hours of approved educational courses for BRC re-certification.
• Accurately explains the AOP program to the parents.
• Reviews with and attains parental signature on the Verification of Birth Facts.
• Transmit the birth records to Vital Statistics via TER within the five (5) day filing deadline.
• Faxes AOPs to the appropriate entity in a timely manner including confirming received.
• Explains and receives authorization or denial from the parent for newborn registration with the Immtrac System.
• Updates discharged newborn's names in registration (Paragon).
• Maintains monthly Newborn Census Log and distributes weekly to appropriate designated personnel.
• Distributes daily birth totals to appropriate designated personnel.
• Must comply with all Policies and Procedures including confidentiality of Patient Health Information
• Performs other duties as assigned.
• • TRANSCRIPTION
• Monitor DocQroute System on an on-going basis for processing of rejected reports.
• Download recorded for physicians upon request.
• Assist physicians, Director, and HIM Analysis team with corrections to reports or locating of misplaced reports as needed.
• Compile Operative Reports via the use of approved templates for final approval and authentication by the physician.
• Assisting physicians with questions in regards to their Cerner "in-box"
• Re-creating of Power notes for corrections upon physician request and approval.
• Processing clinic visit notes for non-Cerner integrated physician offices.
• Creating volume by dictator reports- monthly or as requested.
• Monitor the status of the dictation system multiple times per day to ensure that all ports are up and working and the system is functioning properly. Report any abnormalities immediately.
• Monitor the dictation system on an on-going basis and make changes and updates as necessary to ensure optimal turn- around time.
• Communicate and educate the medical staff on an on-going basis. Notify any physician when there is an opportunity for improvement. Examples include but are not limited to:
• Carrying around a recorder for hours or days without docking it, causing a delay in transcription.
• Review all dictated jobs for accuracy as well as reality. If the type of dictation does not match physician, review the dictation
• INVOICES
• Compile invoices for contracted vendors such as: Physician Assistants, Creative, TSR, and MModal by verifying the invoices are billed correctly prior to Director's approval.
Other information:
LINES OF REPSONSIBILITES:
(Chain-of-command)
1. (HIM Director) → 2. (HIM Manager) → 3. (HIM Lead)
CUSTOMER SERVICE:
Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.
AGE SPECIFIC:
Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirement relative to his or her age.
AMERICANS WITH DISABILITIES ACT: (ADA):
A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.
The following table provides physical requirements that will be associated with, but not limited to, this position:
• Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
• Yes
• Kneeling
• Yes
• Must be able to assist other employees with lifting more than 20 lbs.
• Yes
• Walking
• Yes
• Light/moderate carrying up to 20 lbs.
• Yes
• Standing/Squatting
• Yes
• Straight pulling
• Yes
• Sitting
• Yes
• Pulling hand over hand
• Yes
• Pushing
• Yes
• Repeated bending
• Yes
• Stooping/Bending
• Yes
• Reaching above shoulder
• Yes
• Climbing Stairs
• Yes
• Simple grasping
• Yes
• Climbing Ladders
• No
• Dual simultaneous grasping
• Yes
• Depth Perceptions needed
• Yes
• Ability to see
• Yes
• Identify Colors
• Yes
• Operating office equipment
• Yes
• Twisting
• Yes
• Operating mechanical equipment
• Yes
• Crawling
• No
• Ability to read and write
• Yes
• Ability to Count
• Yes
• Ability to hear verbal communication without aid
• Yes
• Operating Personal Vehicle
• Yes
• Ability to comprehend written/verbal communication
• Yes
• Other: Ability to deal with stress
• Yes
• OSHA Category
• III
•
• B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.
C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.
D. Aptitudes: HIGH 1 2 3 4 5 6 LOW
Intelligence: General learning ability: The ability to "catch on" or understand instructions and underlying principles. Ability to reason and make judgments. 3
Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3
Numerical: Ability to perform arithmetic operations quickly and accurately. 2
Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to "visualize" objects or two or three dimensions, or to think visually of geometric forms. 2
Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3
Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2
Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3
Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3
Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3
Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3
Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3
I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.
If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.
Employee Signature: ________________________________ Date: ____________________
Transfer/Hire Date Effective: ________________________.