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The University Honors Program (UHP) requires an experienced, highly professional Staff Assistant III to support a growing, nationally recognized program that is a critical part of Utah State University’s academic mission. This position provides high-level administrative and operational support, including executive support for the Executive Director, management of daily office operations, coordination of events and programming, communications, and student and faculty services.

This Staff Assistant III position requires exceptional organizational skills, sound judgment, attention to detail, and the ability to independently manage complex administrative responsibilities while collaborating with a wide range of stakeholders to advance the program’s long-term initiatives.

If you are a detail-oriented, efficient, and articulate professional who enjoys supporting meaningful programs, improving processes, and creating positive experiences for students and campus partners, we invite you to apply. The ideal candidate will bring strong administrative experience, excellent communication and organizational skills, the ability to manage multiple priorities, and a commitment to providing thoughtful, reliable, and professional service in a dynamic academic environment.

Office management and administrative/staff support (40%)

• Manage and organize daily office operations, including phones, correspondence and mail, records, databases, filing systems (Box), and office processes.
• Provide administrative support to the Executive Director, including calendar management, scheduling, travel coordination, and meeting logistics.
• Coordinate UHP events and other programming, meetings, office inventory, equipment, facilities, and purchasing.
• Greet and direct visitors, representing the program in a positive, professional manner.
• Identify opportunities to improve office processes and efficiency.

Communication and Coordination (30%)

• Serve as primary point of contact for students, faculty, staff, other departments, and various stakeholders with highly varied and complex questions and/or problems concerning the activities and operations of the UHP.
• Draft, edit, and distribute correspondence, reports, newsletters, presentations, and marketing materials.
• Maintain and update the UHP website and other communications.
• Coordinate with campus partners to support program operations and initiatives.

Student and Faculty Support (25%)

• Assist students, parents, faculty, and the public with admissions, curriculum, events, policies, and program information.
• Support UHP recruiting activities, student ambassador programs, orientation, and Honors Connections events.
• Coordinate admissions communications and maintain student records and databases.
• Assist with student employee training and the processing of research, travel, and professional development funding requests.

Other (5%)

• Participate in professional development, including courses, training, conference travel, or other appropriate forms of professional development.

Minimum Qualifications:

• Four years of related office administrative experience; OR an associate degree/technical training plus two years of office-related experience; OR a bachelor’s degree is required.

Preferred Qualifications:

• Advanced proficiency with Microsoft Office applications, particularly Excel
• Experience in budgeting and/or accounting
• Experience working in higher education, preferably with high-achieving students
• Experience with USU systems, including Banner and Canvas
• Experience with USU and UHP policies and procedures

Knowledge, Skills, and Abilities: 

• Excellent organization, time management, and attention to detail
• Advanced written and verbal communication skills
• Excellent customer service and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency with computers and standard office software, technology, and equipment
• Creative problem-solving and critical thinking skills
• Ability to work without supervision

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The University Honors Program is a reporting unit to the Office of the Provost and Executive Vice President. For more information, please visit http://honors.usu.edu.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 04/2024

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 07/2026

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

matthew.pinner@usu.edu

435-797-1266 | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

cody.carmichael@usu.edu

435-797-1266 | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025