Backstage Assistant Jobs in Florida (NOW HIRING)

Miami, FLI On-Site I Full-Time

This is not a typical Executive Assistant role. You will serve as the trusted partner and operational backbone of our CEO. This role goes far beyond traditional administrative support. It requires someone who thinks strategically, communicates with precision, and operates with a high degree of professionalism, discretion, and a genuine 10X mindset.

You will be the connective tissue between the CEO and the broader organization - managing their schedule, travel, communications, live event logistics, and personal operations - ensuring nothing falls through the cracks and that they are always positioned to lead, perform, and close at the highest level.

If you see executive support as a strategic function, not just a job - and you take pride in being the person who makes everything run - this role was built for you.

• You need rigid 9-5 boundaries. Evenings, weekends, and short-notice travel are real expectations - not occasional exceptions.
• You wait to be told what to do. Our CEO needs a partner who operates three steps ahead, takes ownership without being asked, and arrives with solutions.
• High-intensity environments stress you out. This office moves fast. You need to thrive in that - not just tolerate it.

Executive & Calendar Management

• Own and manage a complex, high-volume executive calendar with zero margin for error - proactively resolving conflicts and prioritizing based on business goal

• Serve as a decisive gatekeeper for all meeting requests - approving, declining, or redirecting based on executive priorities, not just availability
• Maintain a running brief on daily priorities, pending decisions, and upcoming commitments to ensure the CEO walks into every room ready

Travel & Private Aviation

• Manage all domestic and international travel logistics end-to-end, including private aircraft scheduling, ground transportation, hotel accommodations, contingency planning, and detailed itineraries
• Maintain relationships with aviation vendors, FBOs, and hospitality providers to deliver seamless, premium-level service
• Ensure complete, up-to-the-minute travel packages with accurate expense reporting upon return

Live Event Support

• Provide on-site executive support for a minimum of 20 live events per year, including weekend events
• Coordinate event-day logistics for executive appearances, speaking engagements, meet-and-greets, and VIP interactions
• Serve as the primary point of contact backstage and on-site, managing schedule adherence and real-time problem resolution

Personal Operations & Expense Management

• Handle personal scheduling, supply ordering, errands, and ad hoc personal requests with the same professionalism applied to business tasks
• Ensure all personal and professional expense reporting is completed accurately and on time

Social Media & Brand Collaboration

• • Support content capture, coordination, and scheduling in alignment with brand campaigns and the marketing team
  • Assist in managing executive social media activity including draft reviews, posting schedules, and coordination with the digital team
  • Monitor brand-relevant activity and surface key opportunities or issues requiring executive attention

• Screen, prioritize, and draft executive correspondence with a professional, on-brand voice
• Serve as a communication bridge between the CEO and internal departments, external partners, clients, and media - ensuring the right people have the right information at the right time
• Maintain strict confidentiality across all executive communications, business matters, and personal information

• Prepare agendas, briefing documents, and presentations that set the CEO up for success in every meeting and engagement
• Take clear, structured notes during executive meetings; own action item tracking and follow-through across stakeholders
• Coordinate cross-functional projects and special initiatives as assigned, with full ownership from start to finish

• Maintain organized, up-to-date digital files, databases, and project records - nothing slips, nothing is sloppy
• Write, document, and continuously improve processes within your scope of responsibility
• Identify inefficiencies and implement solutions that create consistency and scale across the Executive Office

• Minimum 5 years of executive assistant experience supporting a Founder, CEO, or C-suite executive in a fast-paced, high-output environment
• Open and flexible availability, including weekends, evenings, holidays, and travel - this role does not operate on a standard schedule
• Proven experience coordinating private aviation and premium travel logistics
• Strong working knowledge of social media platforms (lnstagram, X, YouTube, Linkedln, Facebook) and content coordination
• Outstanding written and verbal communication skills with the ability to represent the executive's voice with precision
• Demonstrated business acumen - understands organizational priorities, brand positioning, and executive-level decision-making
• Proficiency in calendar and project management tools (Google Workspace, Microsoft Office, scheduling platforms)
• High emotional intelligence with the ability to collaborate across functions and manage up, down, and laterally
• Impeccable professional presentation and demeanor at all times - in-person, written, and on camera when required
• Must possess a valid driver's license and reliable personal vehicle
• Genuine alignment with the 10X brand philosophy - a growth mindset, bias for action, and relentless commitment to results

Competency Description

• Executive Judgment: Independently determines what deserves the CEO’s attention and what doesn't - confident decisions without constant direction
• Execution Under Pressure: Delivers results with speed and accuracy in high-stakes, dynamic Pressure environments; zero dropped balls
• Discretion & Confidentiality: Handles sensitive personal and professional information with complete Confidentiality integrity and maturity
• Proactive Problem Solving: Anticipates needs before they're voiced; surfaces problems early and arrives Solving with solutions
• Professional Presence: Represents the brand and Executive Office with poise, maturity, and credibility at every level
• Strategic Agility: Connects day-to-day tasks to broader organizational goals; understands the "why" behind every request
• Collaborative Fluency: Works seamlessly across teams, vendors, and external stakeholders; builds trust-based relationships
• Brand & Business Fluency: Understands and amplifies the 10X brand in all activities and interactions

Salary Range: $90,000 - $120,000 annually

• Your Health: Medical, dental, and vision coverage for you and your dependents
• Your Future: 401(k) with company match and access to financial growth opportunities

• Your Growth: Access to world-class 10X educational resources, mentorship, and company-supported certifications
• Your Life: PTO that grows with tenure, event pay for weekend events worked, employee discounts, pet insurance, and Employee Assistance Program

• Your Edge: Front-row access to world-class live events, high-level business networks, and the 10X brand ecosystem

• Fully on-site, Miami, FL based
• Significant domestic and occasional international travel required
• Must be able to work extended hours, weekends, and non-traditional schedules
• Must be physically present at live events; some events require extended standing or on-site mobility
• Prolonged periods at a desk and working on a computer when not traveling or on-site

Cardone Training Technologies, Inc. is an equal opportunity employer committed to a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, gender identity, sexual orientation, disability, or protected veteran status.