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Back Office Operations Jobs in California (NOW HIRING)

Medix

Back Office MA

Fallbrook, CA · On-site

$23 - $25/hr

Job Summary Our client is looking for a dedicated Back Office Manager to join their dynamic ... Due to these job duties, this position has a significant impact on the business operations and ...

Golden State Dermatology

Back Office Lead

Folsom, CA

$21 - $30/hr

As a Back Office Lead at Golden State Dermatology, you will be responsible for overseeing the daily operations of the back office, ensuring the highest level of efficiency, patient satisfaction, and ...

Golden State Dermatology

Back Office Lead

Folsom, CA

$21 - $30/hr

As a Back Office Lead at Golden State Dermatology, you will be responsible for overseeing the daily operations of the back office, ensuring the highest level of efficiency, patient satisfaction, and ...

Cesna Group

Office/Operations Manager

Whittier, CA · On-site

$50K - $100K/yr

... Prefer Back office / Operations management experience * -Highly preferred bilingual in Korean What's On Offer Apply online or feel free to contact us directly for more information about the ...

Opendoorhealth

Back Office Manager (Pediatrics)

Eureka, CA · On-site

$78K - $90K/yr

The Back Office Manager is responsible for the smooth flow of daily operations, including the implementation and compliance with policies, protocols, and workflows. The Back Office Manager serves as ...

Legacy Staffing

Dental Office Manager

Bakersfield, CA · On-site

This leadership role is responsible for overseeing daily dental office operations, managing front and back office teams, ensuring regulatory compliance, and delivering an exceptional patient ...

Smile City Dentsl Group

Be Seen First

Dental Receptionist/Back office

Canyon Country, CA · On-site

$19 - $22/hr

This full-time Dental Receptionist/Back Office position supports both the front and back office teams, ensuring smooth daily operations and an excellent patient experience. The role involves ...

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Back Office Operations information

See California salary details

$10

$19

$30

How much do back office operations jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for back office operations in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What are some common challenges faced in back office operations roles and how can they be managed effectively?

Back Office Operations professionals often encounter challenges such as managing large volumes of data accurately, adhering to tight deadlines, and coordinating with multiple departments to ensure smooth workflow. Effective time management, attention to detail, and strong communication skills are essential to overcome these obstacles. Many organizations support their back office teams with robust training, process automation tools, and regular feedback sessions to help manage workload and maintain accuracy. Collaborating closely with front office and IT teams also ensures issues are resolved quickly and processes remain efficient.

What is the difference between Back Office Operations vs Customer Service Representative?

AspectBack Office OperationsCustomer Service Representative
Primary ResponsibilitiesProcessing transactions, data entry, record keeping, complianceHandling customer inquiries, providing support, resolving issues
Work EnvironmentOffice-based, behind-the-scenes tasksFrontline, interacting directly with customers
Required SkillsAttention to detail, administrative skills, knowledge of banking/finance systemsCommunication skills, problem-solving, customer focus

Back Office Operations and Customer Service Representatives both support business functions but differ in focus. Back Office staff handle administrative and compliance tasks behind the scenes, while Customer Service Representatives engage directly with clients. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive in back office operations, and why are they important?

To thrive in Back Office Operations, you need strong organizational skills, attention to detail, and a background in business administration or finance. Familiarity with enterprise resource planning (ERP) systems, spreadsheets, and document management software is typically required. Excellent problem-solving abilities, time management, and effective communication are valued soft skills in this role. These competencies ensure accurate transaction processing, regulatory compliance, and smooth support for front-office functions.

What is back office operations?

Back Office Operations refer to the administrative and support functions within a company that are not client-facing, such as accounting, human resources, IT, compliance, and record maintenance. These operations ensure that the business runs smoothly by handling tasks like data management, payroll, and regulatory compliance. While back office staff do not interact directly with customers, their work is essential for the delivery of products and services. Efficient back office operations help organizations maintain accuracy, reduce errors, and increase productivity.
Back Office Operations jobs near you
Infographic showing various Back Office Operations job openings in California as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $40,682 per year, or $19.6 per hour.

Back Office MA

Medix

Fallbrook, CA • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 5 days ago

Job description

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.
Job Summary
Our client is looking for a dedicated Back Office Manager to join their dynamic clinical environment. The primary responsibilities include providing seamless support to 2-4 providers in a high-volume clinical setting, managing patient exam and procedure rooms, performing routine back-office clinical duties, administering injections, and assisting with in-office procedures. This role requires collaboration with a back-office clinical team to maintain high patient care standards.
Responsibilities / Job Duties
  • Float seamlessly between 2-4 providers in a high-volume clinical environment (50-80+ patients daily across the clinic).
  • Prepare and manage 8 patient exam rooms and 1 procedure room to ensure optimal patient flow for providers seeing 25-27 patients per day.
  • Perform routine back-office clinical duties, including EKGs, ear lavages, urinalysis, and vaccine administration.
  • Safely administer routine injections, including Toradol, B12, and various antibiotics.
  • Assist providers with minor in-office procedures, including setup, sterile field management, and post-procedure room sanitization.
  • Collaborate with a 6-person back-office clinical team to maintain high patient care standards and a supportive team culture.

Minimum Education and Experience Qualification Requirements
Education
  • Medical Assistant Diploma or Certificate from an accredited institution.

Qualifications
  • Hands-on experience navigating and documenting in Epic EMR in a fast-paced environment.
  • Proven ability to safely administer intramuscular, subcutaneous, and intradermal injections and immunizations.
  • Demonstrated ability to float between multiple providers and room setups without sacrificing patient care quality.
  • Warm, personable bedside manner with strong communication skills to interact effectively with patients and clinical staff.

Experience
  • 1+ years of experience as a Back Office Medical Assistant (open to entry-level candidates with strong clinical training and exceptional soft skills).

Skills
  • EMR Proficiency.
  • Clinical Knowledge.
  • Adaptability and Interpersonal Skills.

Schedule / Shift
Monday-Friday, 8am-5pm
Benefits
  • Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
  • Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
  • 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
  • Short Term Disability Insurance.
  • Term Life Insurance Plan.

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
Medix Overview:
With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we're dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.
Any required state or Joint Commission training is compensated at the state or local minimum wage rate.
* As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
Medix Staffing Solutions logo

About Medix Staffing Solutions

Sourced by ZipRecruiter

Since 2001, we’ve been dedicated to helping you achieve your goals. Medix was created to become a leading provider of workforce solutions for clients and candidates across the healthcare and life sciences industries. Today, we are that leader. Headquartered in Chicago, we have 23 offices across the United States, and staff talent around the world. Medix is committed to fulfilling our core purpose as an organization: to positively impact the lives of our talent, clients, and teammates through employment, philanthropy, and opportunity. The combination of purpose and values has nurtured our thriving culture that encourages our internal team to excel at work and in everyday life.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Chicago, IL, US

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