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Aviation Records Management Jobs (NOW HIRING)

ITnova

The ideal candidate has experience with aviation maintenance documentation, records management, and quality assurance processes, with a strong understanding of maintenance tracking systems, technical ...

ITnova

The ideal candidate has experience with aviation maintenance documentation, records management, and quality assurance processes, with a strong understanding of maintenance tracking systems, technical ...

Kalitta Air, LLC

Records Specialist

Ypsilanti, MI · On-site

$38K - $42K/yr

Records Manager / Records Specialist Supervisor SUMMARY : We are seeking a highly organized and ... Prior experience in aviation maintenance, technical records, or FAA documentation (preferred)

Kalitta Air

Records Specialist

Ypsilanti, MI · On-site

Records Manager / Records Specialist Supervisor We are seeking a highly organized and detail-driven ... Prior experience in aviation maintenance, technical records, or FAA documentation (preferred)

Kalitta Air

Records Specialist

Superior Township, MI · On-site

Records Manager / Records Specialist Supervisor SUMMARY : We are seeking a highly organized and ... Prior experience in aviation maintenance, technical records, or FAA documentation (preferred)

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

$75K - $102K/yr

Qualifications: 5+ years' management experience required. 10+ years' experience in an aviation maintenance environment (specifically aircraft components and records) preferred. A bachelor's degree (4 ...

AerSale Holdings

VP of Technical Records

Doral, FL · On-site

$145K - $181K/yr

Education and Experience: * 10+ years' experience in aviation Technical Records management. * Bachelor's degree or equivalent in Aviation, Engineering, or relevant field. * Experience in aircraft ...

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Aviation Records Management information

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How much do aviation records management jobs pay per year?

As of Sep 11, 2026, the average yearly pay for aviation records management in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

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Infographic showing various Aviation Records Management job openings in the United States as of June 2026, with employment types broken down into 85% Full Time, and 15% Part Time. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Maintenance Administration Specialist (Logs and Records)

On-site

ITnova
IT Services • 11 - 50 employees
Learn more about ITnovaexternal

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 2 days ago

Key responsibilities

  • Maintain and manage aircraft logs, records, and historical files in accordance with relevant procedures and standards.

  • Ensure accuracy and completeness of maintenance documentation, including entries, actions, inspections, and component removals.

  • Perform audits of maintenance documentation to verify compliance with quality assurance and records management standards.

Job description

ITnova is seeking a detail-oriented Maintenance Administration Specialist (Logs and Records) to join our aviation maintenance team supporting mission-critical rotary-wing aircraft operations. This position is responsible for managing aircraft maintenance records, documentation, and historical files to ensure accuracy, compliance, and operational readiness. The ideal candidate has experience with aviation maintenance documentation, records management, and quality assurance processes, with a strong understanding of maintenance tracking systems, technical publications, and regulatory requirements. This role plays a critical part in supporting safe-for-flight certification, audit readiness, and effective maintenance operations in a fast-paced, mission-focused environment. 

Responsibilities: 

  • Maintains and manages aircraft logs, records, and historical files in accordance with CNAFINST 4790.2, NAMP, and local procedures. 
  • Ensures accuracy and completeness of OOMA entries, maintenance actions, inspections, component removals and installations, and associated documentation. 
  • Performs audits of maintenance documentation to ensure compliance with quality assurance and records management standards.
  • Tracks scheduled inspections, component life limits, and due requirements and coordinates with Maintenance Control, QA, and work centers for timely action. 
  • Reviews maintenance actions for proper documentation and support of safe-for-flight certification processes.
  • Prepares reports and metrics related to aircraft readiness, discrepancies, and maintenance status, as assigned. 
  • Supports QA audits, inspections, and program compliance reviews.
  • Maintains filing systems and records in accordance with records retention and document control requirements. 

Requirements: 

  • Minimum of 3 to 5 years aviation maintenance administration or logs and records experience.
  • Strong working knowledge of OOMA and maintenance documentation systems is required.
  • Familiarity with CNAFINST 4790.2 and NAMP documentation requirements is required. 
  • High attention to detail and data accuracy is required.
  • Must be a U.S. citizen, able obtain and maintain a Common Access Card (CAC); Secret clearance is preferred based on assignment. 
  • Must be able to read, interpret, and apply maintenance publications, directives, and forms relevant to logs and records administration.

Physical Requirements: 

  • Must be able to lift and maneuver 50 pounds.
  • Able to pass a fit-for-work physical and/or drug test as required. 
  • Must be able to work in areas that require awkward posturing, bending, kneeling, squatting, and working overhead.
  • Must be able to work at height in the hangar and on the flight line, as required.
  • Must be able to man and perform flight line extinguisher duties, as required.
  • If required, must be able to pass a DOT physical and operate powered industrial trucks. 
  • If required, must be able to pass a respiratory physical and wear a respirator for 2 to 4 hours. 
  • If required, must be able to perform confined-space activities. 
  • Travel may be required.

*Position is contingent upon award 

Benefits:   

  • Medical, Dental & Vision benefits 
  • Company paid life Insurance  
  • 401k 
  • Paid-time-off 
  • Paid holidays 

 

ITnova is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.