Audit Support Assistant Jobs in Minnesota (NOW HIRING)

Position Summary

The Senior Financial Analyst is responsible for supporting the daily, monthly, and annual accounting functions of the Bank. Primary responsibilities include preparing and maintaining general ledger reconciliations, supporting collateral loan reporting and accounting activities, assisting with tax and audit support duties, supporting Human Resources with payroll administration and employment tax activities, and helping with financial reporting requirements. This position serves as a backup to the Financial Analyst to ensure continuity of management, regulatory, and external financial reporting processes. The ideal candidate is detail-oriented, organized, and capable of working independently while maintaining a high level of accuracy in a fast-paced community banking environment.

Core Responsibilities

Accounting: 

• Prepare and complete monthly general ledger account reconciliations. 
• Investigate and resolve reconciling items promptly. 
• Reconcile cash accounts, prepaid expenses, accrued expenses, and other balance sheet accounts. 
• Monitor outstanding items and work with appropriate departments for timely resolution. 
• Maintain supporting documentation in accordance with Bank policies and audit requirements. 
• Assist with month-end and year-end closing processes, including preparation and posting of journal entries. 
• Maintain fixed asset records and depreciation schedules as assigned. 
• Support budget preparation, variance analysis, system upgrades, process improvements, and special projects. 

Collateral Loan Reporting and Accounting:

• Prepare and maintain reports related to pledged and collateralized loans used for liquidity and borrowing purposes. 
• Monitor and reconcile collateral loan balances and related general ledger accounts. 
• Assist with reporting loan collateral pledged to various funding sources and correspondent relationships. 
• Ensure collateral reporting is accurate, complete, and submitted within required deadlines. 
• Coordinate with Lending, Operations, and Treasury personnel to maintain accurate collateral records. 
• Investigate and resolve discrepancies between collateral reports, loan records, and general ledger balances. 
• Maintain supporting documentation for audits, examinations, and internal reviews. 
• Support analysis of collateral availability and borrowing capacity as needed. 

Financial Reporting Support:

• Serve as backup for the Financial Reporting Specialist. 
• Assist with preparation of monthly financial statements and management reports. 
• Support quarterly Call Report preparation and related schedules. 
• Assist with regulatory reporting and external reporting requirements. 
• Prepare supporting schedules and analyses for audits and examinations. 
• Ensure accuracy and completeness of financial reporting data. 

Tax Support:

• Assist with preparation of tax-related schedules and supporting documentation for federal, state, and other applicable tax filings. 
• Prepare and review accounting support for tax accruals, estimated tax payments, and year-end tax workpapers as assigned. 
• Coordinate with external tax preparers or advisors by gathering requested documentation and responding to routine information requests. 
• Maintain organized tax support files in accordance with Bank record retention and audit requirements. 
• Assist with research and documentation related to tax reporting questions or accounting treatment as needed.

Payroll Administration:

• Process bi-weekly payroll and review payroll data for accuracy.
• Manage payroll tax accounts and work with Paylocity to resolve tax notices, filing issues, and agency inquiries.
• Process garnishments, levies, and other employee deductions.
• Prepare and reconcile payroll-related general ledger entries, accruals, and liabilities.
• Reconcile payroll reports to bank disbursements and general ledger accounts.
• Support year-end payroll reporting, including W-2s, 1099s, and related tax documents.
• Maintain payroll records and supporting documentation.
• Provide payroll documentation and support for audits and examinations.
• Maintain confidentiality of employee payroll, compensation, and tax information.
• Identify and implement payroll process improvements.

Audit Support:

• Assist with internal audits, external financial statement audits, and regulatory examination requests. 
• Prepare audit schedules, reconciliations, roll-forwards, and supporting documentation for assigned general ledger accounts. 
• Respond to auditor and examiner information requests in a timely and accurate manner. 
• Support testing of internal controls by providing documentation and explanations for assigned accounting and payroll processes. 
• Track audit-related follow-up items and assist with resolution of findings or process improvement recommendations as directed. 

Capital Market Support:

• Support daily lock desk operations, including rate lock registration, extensions, relocks, and exception processing.
• Collaborate with lending, operations, and capital markets teams to resolve lock-related issues and support secondary market delivery activities.

Secondary Responsibilities

• Maintain effective working relationships and workflows between various departments of the Bank. 
• Identify and support system automation opportunities that improve accounting, payroll, and operational efficiencies. 
• Provide training for co-workers as needed
• Strive to increase overall Bank efficiency
• Responsible for compliance with laws and regulations applicable to this position. 
• Responsible for performing professional and accurate service. 
• Participates in all required BSA training and demonstrates knowledge of BSA relative to job responsibilities.
• Responsible for security as it applies to this position.
• Perform additional duties as assigned to support team and organizational goals. 

Bank Standards

At Heritage Bank, we are committed to a customer-centric, service-driven culture. We operate under the following core standards:

• Mission: Help people succeed financially.
• Ethics: Always do the right thing. 
• Solutions: Bring innovative solutions to challenges. 
• Ownership: Take accountability and learn from our mistakes. 
• Positivity: Bring energy and enthusiasm to everything we do. 

Compensation & Benefits

Get ready to be rewarded! This position provides an annual salary range of $60k - $90k. Full-time team members enjoy a comprehensive benefits package including paid time off, paid holidays, and even paid volunteer days. Your health is covered with medical, dental, and vision insurance, plus plan for your future with our 401(k) and ESOP retirement plans. Enjoy additional benefits and incentives consistent with our company policy. Join us and discover how rewarding your career can be!

Disclaimer

This job description outlines the general nature of the role and is not intended to be all-inclusive. Duties, responsibilities, and benefits may change as business needs evolve. Employment is at will, meaning either the employee or the Company may end the employment relationship at any time, consistent with applicable law.  

We are an Equal Opportunity Employer and value diversity at all levels of the organization.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred. 
• Two or more years of accounting, payroll, banking, or finance experience preferred. 
• Bank or related industry experience preferred. 
• Experience with payroll processing and payroll tax reporting preferred.