Salary: $19.62 - $21.17 Hourly
Location : Douglas County Sheriff Department, WI
Job Type: Full Time
Job Number: OASO072026
Department: Sheriff's Department
Opening Date: 07/28/2026
Closing Date: 8/12/2026 11:59 PM Central
Description
The Office Associate position provides office support to the Douglas County Sheriff's Department. This position is responsible for reviewing and processing department documentation to ensure timely routing/availability to the State, other agencies and the public. Oversee records/documentation completion and communicating with officers to correct issues. Work with Deputies on accurate/timely completion of statistical documents and reports for State grant reporting criteria as well as law enforcement reporting criteria.
Full-time based on 37.5 hours per week (1,950 hours annually); non-exempt. The typical hiring range for 2026 is $19.62-$21.17 per hour.
Douglas County offers a competitive benefits package including but not limited to:
- Annual wage increase based on eligibility
- Paid, on-the-job training and advancement opportunities
- 85% county contribution to health and dental premiums
- Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
- Wisconsin Retirement- One of the most well managed retirement systems in the nation- Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer tofor further detail
- County-paid Life Insurance Policy - coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee's expense
- Competitive paid time off including vacation, sick time, personal days and holidays
- Public Student Loan Forgiveness (PSLF) Employer
Douglas County is an Equal Opportunity and Affirmative Action employer.
Essential Duties
- Analyze daily records in law enforcement software programs for accuracy and route to appropriate destinations; works with deputies to correct issues.
- Update/distribution of forms/memos/procedures/court notices/media reports within designated Department deadlines.
- Review/download/transmit audio/visual/electronic recordings and interviews.
- Troubleshoot Department issues with law enforcement documents, records, procedures to ensure consistent documentation completion/paperwork routing by designated Department deadlines.
- Works directly with other departments/agencies/public to assist with their time-sensitive requests for law enforcement-related issues.
- Assists other Department staff and SPD Records with various projects/requests.
- Review of agency law enforcement records and documentation, rejecting incomplete/incorrect documentation and notify deputy what action is needed to correct issues.
- Ensures accurate/timely completion of agency records which is necessary for grant reporting, prosecution/court requirements, and public convenience/availability and avoiding delays that affect all aspects of the process.
- Assist deputies with analysis/data updates/prepares accurate grant documentation/reports to WIDNR by designated deadlines.
- Performs other duties as required.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Minimum Qualifications
- High school diploma or equivalent required.
- Graduation from a vocational or accredited technical college with one (1) year of computer or office support experience preferred.
- Legal experience or prior work-related experience within the State Court system is desirable.
- Ability to communicate effectively and professionally with the general public, including excellent telephone etiquette and customer service skills.
- Proficiency in Microsoft Office applications, including Word and Excel; accurate keyboarding skills; mathematical aptitude; and the ability to prioritize workload and maintain accuracy.
- Ability to provide accurate and truthful testimony in court, when required.
Supplemental Information
Working conditions
This job operates in a professional office environment and routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer, department audio/visual equipment, and photocopier; requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing; tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation; requires the ability to recognize and identify similarities or differences between characteristics of shapes and sounds associated with job-related objects, materials and tasks.
Testing Requirements
Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and background investigation.
Health Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee + 1 or Family options
Contact Human Resources for further info
Dental Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee + 1 or Family options
Contact Human Resources for further info
Life Insurance After 6 months of employment
Basic: 1 times your annual salary (County Paid)
Supplemental: 2 times your annual salary (Employee Paid)
Additional: 3 to 5 times your annual salary (Employee Paid)
Optional spousal and dependent life insurance (Employee Paid)
$4,000 Life Insurance Policy (County Paid)
Wisconsin Retirement:
Employer and Employee contributions to Wisconsin Retirement System (WRS are regulated by the State of Wisconsin. Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to for further detail.
Mission Square/Nationwide Retirement Services Deferred Compensation Accounts for public employees.
Pre-Tax Plan:
Flexible Benefit Plan Dependent Care Reimbursement Account (DCRA) (Helps employees reduce their taxable income by "setting aside" dollars spent on dependent daycare expenses).
Vacation:
Vacation is accumulated on a monthly basis. Newly hired employees will accrue vacation from their date of hire, but are not eligible to take vacation until successful completion of four months of their employment.
Sick Time:
Sick time accumulates at 1 day per month up to 120 days.
Employee Assistance Program:
(EAP) is confidential, professional help with personal matters. (County Paid)
Long Term Disability After 30 days of employment.
Short Term Disability After 30 days of employment (At Employee Expense).
Holidays 10 Paid Holidays per year.*
Personal Days 5 days per year *
*With the exception of those specific services which operate on a 24-hour basis. Contact Douglas County Human Resources for further info.
01
I acknowledge and understand that the information I provide that is related to my education, training, and experience is subject to verification. I further understand that giving false information, failing to accurately represent myself, or not providing the required documentation as listed on the job announcement will disqualify me from consideration for this position. (Note: selecting "No" will disqualify your application)
02
Please indicate your highest level of education
- Associate degree or higher level of education
- Some college, no degree
- High School Diploma or GED
- None of the above
03
Do you possess at least 1 year of job-related work experience as described in this position?
04
Please describe previous work experience as it relates to the essential duties described in this job posting. If no related experience, please indicate "none".
05
Which of the following best describes your current level of proficiency with computer applications, including Microsoft Office products.
- No experience
- Basic
- Intermediate
- Advanced
Required Question
