Associate Technical Project Manager Jobs in Ray Brook, NY

Duties Description The Director of Operations provides high-level executive and operational support while overseeing select operational service functions on behalf of Executive leadership. The position serves as a key liaison across program areas and ensures the coordination and execution of executive priorities though operational oversight, supervision of designated operational functions, and financial oversight and coordination. This role includes supervision of information technology (IT) and facilities operations.

The incumbent exercises independent judgment in managing priorities, resolving operational issues, and ensuring alignment and executive directives. Responsibilities: Executive Support Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and correspondence Prepare and review reports, presentations, and briefing materials Coordinate communications and follow-up on behalf of Executive leadership Track and ensure completion of executive priorities and assignments Operational Coordination Oversee select operational service functions as assigned by Executive leadership Ensure alignment of operational activities with executive priorities and Agency needs Monitor performance and service delivery across assigned functional areas Identify operational issues and recommend solutions to Executive leadership IT & Facilities Provide supervisory oversight and direction of IT, facilities operations, and the Assistant Office Services Manager Direct the work of staff and oversee service delivery within these functional areas Monitor workload, performance, and operational effectiveness Coordinate with internal stakeholders and external vendors Ensure operations align with Agency policies and executive priorities Coordinate facility-related operations including maintenance, safety compliance, and vendor services Monitor service needs and resolve operational issues impacting the work environment Ensure coordination and effectiveness of facility, logistical, and support service functions through supervisory structure Financial Coordination & Oversight Monitor and track financial activities, including purchasing, contracts, and expenditures Coordinate procurement processes and related documentation Review transactions for accuracy and policy compliance Coordinate and monitor budget tracking, reconciliation, and reporting Analyze financial activity and identify trends, risks, or discrepancies and provide recommendations to Executive leadership Meetings & Project Tracking Coordinate Executive meetings and prepare supporting materials Track action items and ensure follow-through on assignments Support cross-functional initiatives as directed by Executive leadership Minimum Qualifications Bachelor's degree and a minimum of four (4) years of relevant experience in executive support, operations coordination, or financial/process support* OR Associate's degree and four (4) years of relevant experience OR An equivalent combination of education and experiences as defined by Civil Service guidelines *Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D

may substitute for two years of specialized experience Additional Comments Preferred Qualifications: Experience supporting executive leadership Experience coordinating IT, facilities, or financial processes Knowledge of procurement and budget procedures Strong organizational and analytical skills Excellent written and verbal communication Telework may be available 5 out of 10 days per pay period. Subject to current policies and procedures, along with Supervisor approval. The Adirondack Park Agency is an Equal Opportunity Employer.

Some positions may require additional credentials or a background check to verify your identity.