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Associate Program Administrator Jobs in Chicago, IL

Ascension

Core Faculty Family Medicine Physician

Chicago, IL · On-site

$200K - $225K/yr

We would consider an applicant for the position of Associate Program Director if the applicant has ... Administer and maintain an educational environment conducive to educating residents in each of the ...

silvercross

Senior PACS Administrator

New Lenox, IL · On-site

$44.42 - $55.52/hr

Required Associate's degree/Bachelor's degree with 4 years (Associate) or 2 years (Bachelors) of ... match Wellness program Tuition Reimbursement Registry employees who meet eligibility may ...

Broadwind, Inc.

Payroll & HR Administrator

Cicero, IL · On-site

$25 - $30/hr

Administer paid time off and attendance tracking programs in accordance with company policies ... Associate degree in Accounting, Finance, Human Resources, Business Administration, or a related ...

Le Village Co

Lead Teacher - Irving Park

Chicago, IL · On-site

$20 - $22/hr

... Program Administrator to provide feedback on lessons/activities and discuss classroom management Requirements * Bachelor's Degree in Child Development or Early Childhood Education or Associate ...

DuPage County ROE

Teaching Assistant

Wheaton, IL

$13.75 - $17.50/hr

Associate's degree or higher * 60 semester hours of coursework * High School Diploma or GED and a ... Participate in specialized training as requested by the program administrator. * Take appropriate ...

Ascension

Core Faculty Family Medicine Physician

Chicago, IL · On-site

$200K - $225K/yr

We would consider an applicant for the position of Associate Program Director if the applicant has ... Administer and maintain an educational environment conducive to educating residents in each of the ...

IDEX Corporation

Payroll Administrator

Northbrook, IL · On-site

$69K - $103K/yr

Associate's degree or higher in Business, Finance, or Accounting. Required Experience * No less ... Health benefits, 401(k) retirement savings program with company match, PTO, and more. More ...

IDEX

Payroll Administrator

Northbrook, IL · On-site +1

$69K - $103K/yr

Associate's degree or higher in Business, Finance, or Accounting. Required Experience * No less ... Health benefits, 401(k) retirement savings program with company match, PTO, and more. More ...

USM

Project Administrator

Chicago, IL · On-site

... Program Office Coordination Familiarity with the entire Microsoft Office Suite including Word ... Associates or Bachelor's degree, especially in a technical discipline Advanced MS PowerPoint and MS ...

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All JobsAssociate Program Administrator JobsAssociate Program Administrator Jobs in Chicago, IL

Associate Program Administrator information

See Chicago, IL salary details

$25.8K

$54K

$93.3K

How much do associate program administrator jobs pay per year?

As of Jul 16, 2026, the average yearly pay for associate program administrator in Chicago, IL is $53,981.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,200.00 and $61,300.00 per year, depending on experience, location, and employer.

What does a program administrator do?

A program administrator manages and oversees the planning, implementation, and evaluation of specific programs within an organization. They coordinate resources, monitor progress, ensure compliance with policies, and communicate with stakeholders to meet program goals. Strong organizational, communication, and problem-solving skills are essential for this role.

Why is Gen Z struggling to get jobs?

Gen Z job seekers often face challenges such as limited work experience, high competition, and employers' preference for candidates with specific skills or certifications. Additionally, economic factors and changing hiring practices can impact their ability to secure employment, making adaptability and skill development important for success in roles like associate program administration.

What is an associate administrator?

An associate program administrator is a professional who supports the management and coordination of a program or project within an organization. They often handle administrative tasks, assist with program implementation, and may use tools like spreadsheets or management software to ensure smooth operations.

How does an Associate Program Administrator typically collaborate with other departments within an organization?

Associate Program Administrators often serve as a key point of contact between their program and various departments such as finance, human resources, and operations. They coordinate schedules, manage communications, and ensure that program activities align with organizational goals. This role frequently involves attending interdepartmental meetings, preparing reports, and facilitating information flow to support seamless program execution. Strong collaboration and communication skills are essential, as much of the work centers on building relationships and resolving cross-functional challenges.

What is the difference between Associate Program Administrator vs Program Coordinator?

AspectAssociate Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree, some roles may prefer certifications in project managementUsually requires a bachelor's degree, with some roles valuing certifications in event planning or administration
Work EnvironmentOffice setting, supporting program management tasksOffice environment, often involved in coordinating activities and communications
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, corporate, government, educational sectors
Search & Comparison IntentOften compared for entry to mid-level administrative roles in programsCompared for roles focused on organizing and executing program activities

The Associate Program Administrator and Program Coordinator roles share similarities in credentials and work environment, often found in similar industries. The main difference lies in scope: Associate Program Administrators typically handle more administrative and support tasks related to program management, while Program Coordinators focus more on organizing activities and ensuring smooth execution of programs.

What jobs make $3,000 a day?

High-level executive roles such as CEOs, investment bankers, and specialized surgeons can earn $3,000 or more per day, often due to their extensive experience, skills, and responsibilities. Certain consulting, legal, or financial advisory positions may also reach this level with significant client portfolios or performance-based bonuses.

What are Associate Program Administrators?

Associate Program Administrators are entry- to mid-level professionals who help manage and coordinate various programs within an organization. Their responsibilities typically include supporting program planning, tracking budgets, communicating with stakeholders, and assisting with reporting and compliance tasks. They often work under the supervision of a Program Manager or Director, gaining valuable experience in program administration. This role is common in government agencies, educational institutions, and nonprofit organizations.

What are the key skills and qualifications needed to thrive as an Associate Program Administrator, and why are they important?

To thrive as an Associate Program Administrator, you typically need strong organizational skills, attention to detail, and a relevant bachelor's degree, often in public administration, business, or a related field. Familiarity with project management software, scheduling tools, and data reporting systems is commonly required. Excellent communication, problem-solving abilities, and teamwork are critical soft skills that set candidates apart. These competencies are vital for efficiently coordinating programs, supporting teams, and ensuring successful project delivery.
Associate Program Administrator jobs near you
Financial Administrator

Financial Administrator

Northwestern University

Evanston, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Northwestern University rating

7.8

Company rating: 7.8 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

181st of 555 rated colleges and universities

Job description

Department: MED-Inst for Pub Health & Med
Salary/Grade: EXS/6
Job Summary:
The Institute for Public Health and Medicine (IPHAM) is the nexus for all public health activities at the Feinberg School of Medicine. We aim to accelerate innovation at the interface of medicine and public health with measurable improvements for patients and populations. With more than 600 members across 51 departments and divisions, it acts as a hub for investigators to find resources for innovation, collaborators across disciplines, and training and career development opportunities. IPHAM's 13 thematic centers, each with their own members and robust research portfolio, are all dedicated to impacting the community through their unique lens.
IPHAM is seeking a financial administrator to join the central team. Reporting to the Associate Institute Administrator, this position will help manage a robust annual budget with a focus on payroll. The ideal candidate will have experience working within Northwestern financial, human resources and space systems.
  • Supports a university accounting-related area or program.
  • Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
  • Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
  • Accounting policy & procedure
  • Accounts payable
  • Accounts receivable
  • Additional/special pay
  • Analysis
  • Appropriation charges
  • Audit
  • Balancing
  • Bank deposits
  • Budget
  • Business continuity planning
  • Cash receipt
  • Chart &/or account coding
  • Cost accounting
  • Creating new accounts
  • Endowment and gift accounting
  • Expense reimbursement
  • Forecasting
  • Grants &/or awards
  • Inventory
  • Journal &/or ledger
  • Payroll
  • Petty cash
  • Procurement card program
  • Purchase orders
  • Recharge
  • Reconciliation
  • Reporting
  • Salary administration
  • Student funding
  • Transfer charges
  • Treasury
Specific Responsibilities:
Budget:
  • Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
  • Prepares analysis & reports.
  • Provides account research.
  • Assists with budget projects.
  • Updates budget estimates & provides commitment tracking support for all financial activity.
  • Ensures lead schedules are prepared.
  • Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
  • Acts a Budget Office expert on units and functions within portfolio of responsibilities.
  • Coordinates &/or provides information for the annual salary review process.
  • Reviews & reconciles actual expenses to budget per NU Audit guidelines.
  • Approves funds reallocation within budget as necessary & appropriate.
  • Analysis, Statements & Reporting:
  • Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
  • Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
  • Records journal entries and creates reports.
  • Performs financial account reconciliations, statement analysis, and transaction research.
  • Provides support for annual audit workpapers and quarterly financial statement workpapers.
  • Maintains, and updates financial models and analysis.
Transactions:
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
  • Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
  • Processes transfer &/or appropriation charges & may balance &/or close accounts.
  • Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Maintains Chart of Account lists.
  • Prepares & delivers bank deposits
  • Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
  • Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:
  • Works with Dept &/or Research Administrator regarding financial grants management issues.
  • Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures
Administration:
  • Processes & presents data & information through the application of database, graphic & spreadsheet software.
  • Obtains data by downloading from enterprise systems; develops and runs queries.
  • Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
  • Performs general office support activities
  • Manages operation of or interaction with a computer system or system processes that support the area or program.
  • Ensures that area service level goals are met.
Training:
  • Provides training and support to related university units or program participants; maintains website and training materials
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
  • Bachelor's Degree in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
  • 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Familiarity with Northwestern financial systems
  • Experience with budget processes
  • Exceptional accounting and organizational skills
  • Excellent written and verbal communication
  • Strong communication and interpersonal skills
  • Ability to take initiative
Target hiring range for this position will be between $56,780.00-$70,978.00 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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