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Project Finance Associate

Fenton, MO (hybrid schedule)

Job Description

The Project Finance Associate provides comprehensive accounting and billing support for construction projects from start-up through closeout. This role prepares accurate monthly billing packets, maintains project financial data in the ERP system, manages key compliance documentation, and partners closely with project managers, internal teams, and customers. The position requires strong accounts receivable knowledge, advanced Excel skills, and the ability to work in a fast-paced, growth-oriented environment while delivering high-quality, customer-focused service.

Responsibilities

• Provide accounting support to project managers throughout the entire project lifecycle, from project start-up to project close.
• Prepare accurate monthly billing packets, ensuring all required supporting documentation aligns with customer requirements, terms and conditions, and contract provisions.
• Submit billing packets to customers by specified due dates, including uploading documentation into customer portals as needed, and posting all transactions to the ERP system.
• Maintain and update the ERP system with current budgets, contracts, billing details, and project information as directed by project managers.
• Manage project compliance items such as Project Insurance Certificates, enrollment in appropriate Wrap-Up Insurance Programs when applicable, bonds, Project Preliminary Notices, and UCC Filings.
• Assist in resolving customer billing disputes and compliance issues in a timely and professional manner.
• Cultivate strong, cooperative working relationships with internal and external customers that reflect the organization’s core values and consistently meet or exceed customer expectations.
• Make decisions in a careful and attentive manner that supports the safety and health of self and others.
• Apply LEAN concepts and other continuous improvement methodologies to enhance the efficiency of operations, processes, and activities.

Essential Skills

• Minimum 3–5 years of work experience in accounting, project billing
• Demonstrated understanding of basic accounts receivable practices and principles.
• Experience and proficiency using database, spreadsheet, accounting, and billing software and systems, preferably eCMS.
• Expertise in Microsoft Office applications, with strong proficiency in Excel.
• Hands-on experience with accounts receivable processes, including billing and collections.
• Ability to communicate in person and by phone with internal and external stakeholders.

Qualifications

• Associate degree in business administration, accounting, or a related field is preferred.
• Knowledge of the construction industry is a plus.
• Experience with AIA billing is highly desirable.
• Experience with ERP systems, particularly eCMS, is preferred.

Work Environment

This role operates in a professional office environment within a rapidly growing, large-scale organization that is expanding through both acquisition and organic sales, including work related to data centers. The position follows a Monday through Friday schedule, with an initial in-office requirement during training. After training, the role transitions to a hybrid schedule of three days in the office and two days working remotely. The work involves regular use of ERP and accounting systems, including eCMS, as well as frequent use of Microsoft Excel and other Microsoft Office applications. The environment is fast-paced and collaborative, requiring regular face-to-face and phone communication with colleagues and customers, and offers strong opportunities for internal promotion and career growth.

This is a Contract to Hire position based out of Fenton, MO.

The pay range for this position is $30.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Fenton,MO.

This position is anticipated to close on Sep 5, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.