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Associate Occupancy Planner Jobs in Virginia (NOW HIRING)

Cushman & Wakefield

Occupancy Planner

Arlington, VA · On-site +1

Maintain and analyze business and associate demand, supply, occupancy, and utilization data ... Present planning recommendations, utilization analyses, and portfolio insights to clients and ...

Cushman & Wakefield

Occupancy Planner

Arlington, VA · On-site +1

Maintain and analyze business and associate demand, supply, occupancy, and utilization data ... Present planning recommendations, utilization analyses, and portfolio insights to clients and ...

Cushman & Wakefield

Occupancy Planner

Arlington, VA · On-site +1

Maintain and analyze business and associate demand, supply, occupancy, and utilization data ... Present planning recommendations, utilization analyses, and portfolio insights to clients and ...

Cushman & Wakefield

Occupancy Planner

Arlington, VA · On-site +1

Maintain and analyze business and associate demand, supply, occupancy, and utilization data ... Present planning recommendations, utilization analyses, and portfolio insights to clients and ...

JLL

Senior Occupancy Planner

Richmond, VA · Hybrid

... Senior Occupancy Planner to bring design thinking and spatial innovation to our fast-paced ... Navigate conversations across all organizational levels-from executives to associates-with ...

Beacon Communities

Occupancy Specialist

Richmond, VA · On-site

$20.05 - $25/hr

Associates degree or equivalent is required. Certified Occupancy Specialist Designation required ... Why? Because they are planned with care, consideration, and compassion. Benefits Offered: At the ...

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Associate Occupancy Planner information

What is an associate occupancy planner?

Associate Occupancy Planners are entry- to mid-level professionals who assist organizations in managing and optimizing the use of workspace. They collaborate with facilities teams to analyze space utilization, develop seating plans, and support moves, adds, and changes within office environments. Their work helps ensure that office layouts meet business needs, comply with regulations, and support employee productivity. Typically, they use software tools to track occupancy data and prepare reports for management. This role often serves as a stepping stone to more advanced facilities planning or real estate positions.

What are some typical challenges an associate occupancy planner faces when coordinating space requirements across multiple departments?

Associate Occupancy Planners often need to balance competing space needs from different teams while ensuring compliance with organizational guidelines and building codes. A common challenge is effectively gathering input from multiple stakeholders, each with unique requirements and priorities, and translating those into actionable space plans within set timelines. Strong communication and organization skills are essential for navigating these dynamics and ensuring successful outcomes. Additionally, adapting quickly to changes, such as shifting headcounts or evolving business strategies, is a key part of the role.

What are the key skills and qualifications needed to thrive as an associate occupancy planner, and why are they important?

To thrive as an Associate Occupancy Planner, you need strong analytical skills, spatial planning knowledge, and a bachelor's degree in architecture, facilities management, or a related field. Familiarity with space management software (such as CAFM or AutoCAD) and proficiency in Microsoft Excel are typically required. Excellent communication, attention to detail, and organizational skills help in collaborating with stakeholders and managing multiple projects. These competencies ensure efficient space utilization, support business goals, and foster a productive work environment.

What is the difference between Associate Occupancy Planner vs Facility Coordinator?

AspectAssociate Occupancy PlannerFacility Coordinator
Required CredentialsDegree in real estate, urban planning, or related field; certifications like LEED or CPMHigh school diploma or associate degree; certifications in facilities management beneficial
Work EnvironmentOffice settings, site visits, data analysisOffice, maintenance areas, site inspections
Employer & Industry UsageReal estate firms, corporate real estate departmentsProperty management, corporate facilities, institutions

The Associate Occupancy Planner primarily focuses on space utilization, planning, and data analysis to optimize occupancy. In contrast, a Facility Coordinator handles day-to-day facility operations, maintenance, and coordination. While both roles work within the real estate and facilities industry, the Associate Occupancy Planner emphasizes planning and analysis, whereas the Facility Coordinator manages operational tasks.

What are the most commonly searched types of Occupancy Planner jobs in Virginia?

The most popular types of Occupancy Planner jobs in Virginia are:

What cities in Virginia are hiring for Associate Occupancy Planner jobs?

Cities in Virginia with the most Associate Occupancy Planner job openings:

Associate Occupancy Planner jobs near you

Occupancy Planner

Arlington, VA • On-site, Remote

Cushman & Wakefield
Real Estate • 10K+ employees
Learn more about Cushman & Wakefieldexternal

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 15 days ago

Cushman & Wakefield rating

7.4

Company rating: 7.4 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

114th of 209 rated real estate companies

Job description

Job Title

Occupancy Planner

Job Description Summary

The Occupancy Planner supports the management of space supply, capacity, and demand across the client's portfolio. Working closely with stakeholders, the Occupancy Planning Lead, and the broader Occupancy Planning team, this role is responsible for managing and owning their regional portfolio of occupancy planning projects, client relationships, and workplace planning initiatives.
The Occupancy Planner develops workplace planning solutions, test fits, stack plans, and occupancy analyses that support business objectives and real estate strategies. This position combines tactical office space planning with occupancy analysis, stakeholder engagement, and project coordination. The ideal candidate is comfortable developing test fits, working with occupancy and utilization data, presenting recommendations to clients, and serving as the primary occupancy planning partner for stakeholders within their assigned region.
*East Coast remote eligible for the right candidate.

Job Description

Key Responsibilities

  • Manage and own a regional portfolio of occupancy planning projects and workplace initiatives for an assigned client portfolio in collaboration with the OP lead and the broader OP team
  • Serve as the primary point of contact for occupancy planning for stakeholders within an assigned region.
  • Build and maintain client and site stakeholder relationships, providing ongoing planning support and recommendations.
  • Develop block plans, stack plans, test fits, and office space planning solutions with minimal support in the clinical portfolio.
  • Create and maintain current and forecasted stack plans.
  • Maintain and analyze business and associate demand, supply, occupancy, and utilization data.
  • Monitor space utilization against approved plans, workplace standards, and occupancy targets.
  • Conduct occupancy and utilization analyses to identify planning opportunities and recommend space solutions.
  • Present planning recommendations, utilization analyses, and portfolio insights to clients and stakeholders.
  • Translate occupancy and utilization data into clear, actionable recommendations through effective data storytelling.
  • Coordinate with Project Managers and cross-functional teams to support successful project delivery.
  • Support change and move management efforts related to workplace changes, occupancy initiatives, and evolving workstyles.
  • Maintain planning records, reporting, and portfolio data within CAFM/IWMS platforms and the data team.

Requirements:

Education

  • Bachelor's degree in Architecture, Interior Design, Corporate Real Estate, Facilities Management, Project Management, Construction Management, or a related field.

Experience

  • 4+ years of experience directly with occupancy planning and/or workplace planning within the corporate real estate, space management, or facilities management sectors.
  • Experience in office space planning is required with clinical or healthcare planning environment experience a plus.
  • Experience developing test fits, workplace layouts, occupancy plans, and space utilization recommendations.
  • Experience supporting office space planning, occupancy management, or workplace strategy initiatives.
  • Experience managing multiple projects and priorities simultaneously.
  • Experience presenting planning recommendations and occupancy insights to clients and stakeholders.

Technical Skills

  • Working knowledge of CAFM/IWMS platforms and space management systems; SerraView experience strongly preferred.
  • Ability to read and interpret architectural drawings.
  • Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
  • Proficiency in AutoCAD or Revit required; experience with both is a plus.
  • Experience with Bluebeam preferred.
  • Strong data analysis, data manipulation, and reporting skills including daily use and understanding of pivot tables and formulas

Key Competencies

  • Strong analytical and problem-solving abilities.
  • Comfortable working with data sets and developing meaningful insights.
  • Ability to communicate findings through clear presentations, data storytelling, and recommendations.
  • Strong verbal, written, and presentation skills.
  • Ability to build effective relationships with clients and internal stakeholders.
  • Strong attention to organization, detail and quality.
  • Ability to work independently while collaborating effectively within a team environment.
  • Takes ownership of an assigned regional portfolio, including occupancy planning projects, stakeholder relationships, and planning deliverables, while partnering with the Occupancy Planning Lead and cross-functional teams to ensure successful outcomes.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 68,000.00 - $80,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or emailAccommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"

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