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Associate Occupancy Planner Jobs in New York (NOW HIRING)

New York Life

Senior Associate

White Plains, NY · On-site +1

$118K/yr

Enhance strategic planning for asset liability management (ALM) by managing risks associated with ... occupation in a data or quantitative role developing and analyzing financial models with insurance ...

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Associate Occupancy Planner information

What are some typical challenges an associate occupancy planner faces when coordinating space requirements across multiple departments?

Associate Occupancy Planners often need to balance competing space needs from different teams while ensuring compliance with organizational guidelines and building codes. A common challenge is effectively gathering input from multiple stakeholders, each with unique requirements and priorities, and translating those into actionable space plans within set timelines. Strong communication and organization skills are essential for navigating these dynamics and ensuring successful outcomes. Additionally, adapting quickly to changes, such as shifting headcounts or evolving business strategies, is a key part of the role.

What is the difference between Associate Occupancy Planner vs Facility Coordinator?

AspectAssociate Occupancy PlannerFacility Coordinator
Required CredentialsDegree in real estate, urban planning, or related field; certifications like LEED or CPMHigh school diploma or associate degree; certifications in facilities management beneficial
Work EnvironmentOffice settings, site visits, data analysisOffice, maintenance areas, site inspections
Employer & Industry UsageReal estate firms, corporate real estate departmentsProperty management, corporate facilities, institutions

The Associate Occupancy Planner primarily focuses on space utilization, planning, and data analysis to optimize occupancy. In contrast, a Facility Coordinator handles day-to-day facility operations, maintenance, and coordination. While both roles work within the real estate and facilities industry, the Associate Occupancy Planner emphasizes planning and analysis, whereas the Facility Coordinator manages operational tasks.

What is an associate occupancy planner?

Associate Occupancy Planners are entry- to mid-level professionals who assist organizations in managing and optimizing the use of workspace. They collaborate with facilities teams to analyze space utilization, develop seating plans, and support moves, adds, and changes within office environments. Their work helps ensure that office layouts meet business needs, comply with regulations, and support employee productivity. Typically, they use software tools to track occupancy data and prepare reports for management. This role often serves as a stepping stone to more advanced facilities planning or real estate positions.

What are the key skills and qualifications needed to thrive as an associate occupancy planner, and why are they important?

To thrive as an Associate Occupancy Planner, you need strong analytical skills, spatial planning knowledge, and a bachelor's degree in architecture, facilities management, or a related field. Familiarity with space management software (such as CAFM or AutoCAD) and proficiency in Microsoft Excel are typically required. Excellent communication, attention to detail, and organizational skills help in collaborating with stakeholders and managing multiple projects. These competencies ensure efficient space utilization, support business goals, and foster a productive work environment.
What are the most commonly searched types of Occupancy Planner jobs in New York? The most popular types of Occupancy Planner jobs in New York are:
Associate Occupancy Planner jobs near you

Leasing and Occupancy Specialist I (Academy Gardens)

winn

New York, NY • On-site

$25/hr

Full-time

Posted 14 days ago

Job description

WinnCompanies is looking for a Leasing and Occupancy Specialist I to join our team at Academy Gardens Apartments, a 472-unit affordable housing community located in Bronx, NY.

In this role, you will perform all day-to-day leasing and marketing activities related to apartment rentals, move-ins, re-certifications, and lease renewals. You will also provide outstanding service to customers, residents, and clients while maintaining budgeted occupancy at the highest attainable rents at all times. 

The pay rate for this role is $25.00 per hour. Additionally, the selected candidate will typically work: Monday through Friday, from 8:00 AM to 5:00 PM.

Responsibilities: 

  • Interact with prospective and current residents to achieve maximum occupancy.  
  • Generate and manage traffic, lotteries, wait list, property tours, leasing apartments, qualifying prospects, and following up on prospects leads.
  • Prepare lease documentation applicable to program types, complete move-in paperwork, and procedures, maintain applicable databases, and ensure tour route, amenity areas, and show units are to company standard.
  • Deliver customer service that exceeds expectations for new and current residents. Educate and implement WinnCompanies programs, processes, and policies to new and current residents as applicable.  
  • Review, prioritize, and distribute resident service requests as required. May assist with the planning and facilitation of property events or programs required by the mixed income program guidelines.
  • May assist on-site management with ensuring all marketing documents, supplies, reports, advertisements, and web content are current and updated as necessary based on property, regional or corporate initiatives.
  • Maintain relationships with area businesses, local housing offices, employers, and real estate brokers to generate new business or to maintain an extensive waiting list for all unit types.  
  • Remain current with local events and hiring trends that may have an impact on the property.
  • Maintain knowledge and understanding of current and sub markets; to include competitors and customer demographics.
  • Gather appropriate documents by program types for residency approval submission to the appropriate person or third-party vendor for review and approval during the application or recertification process.
  • Remain up to date with any/all federal, state, and/or other regulatory requirements and programs. 

Requirements: 

  • High school diploma or GED equivalent.
  • 1-3 years of relevant work experience.
  • Experience with computer systems, particularly Microsoft Office.
  • Excellent customer service skills.
  • Exceptional interpersonal and communication skills.
  • Strong attention to detail.
  • Ability to work under pressure.
  • Ability to work with a diverse group of people and personalities. 

Preferred Qualifications: 

  • Associate’s degree.
  • Specialist in Housing Credit Management (SHCM) and Certified Apartment Leasing Professional (CALP) certifications.
  • Experience with Yardi or RealPage property management software.
  • Experience in property management, affordable/tax credit programs, hospitality, customer service, sales, retail, or restaurant industry. 

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