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Associate Director Administration Jobs in Utah (NOW HIRING)

Louisville Ballet

Development Director

Cedar City, UT · On-site

$90 - $130/hr

The Director of Development will supervise a team of an associate development director and ... administration and reporting in collaboration with the SUU Advancement and Grants offices. Grant ...

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Associate Director Administration information

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

How much is the salary of an associate director administrator?

The salary of an Associate Director Administration typically ranges from $80,000 to $130,000 annually, depending on the industry, location, and level of experience. They often oversee administrative functions, manage teams, and require strong organizational skills, with some roles offering additional benefits or bonuses.

What does an associate director of administration do?

An associate director of administration oversees organizational operations, manages administrative staff, and ensures efficient support for the organization's goals. They often handle budgeting, policy implementation, and coordinate between departments, requiring strong leadership and organizational skills.

What job categories do people searching Associate Director Administration jobs in Utah look for?

The top searched job categories for Associate Director Administration jobs in Utah are:

What cities in Utah are hiring for Associate Director Administration jobs?

Cities in Utah with the most Associate Director Administration job openings:

Associate Director Administration jobs near you
Infographic showing various Associate Director Administration job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Research Security & Export Control

University of Utah

Salt Lake City, UT • On-site

$110K - $170K/yr

Other

Retirement

Posted 24 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

386th of 620 rated colleges and universities

Job description

Details

Open Date 07/27/2026

Requisition Number PRN45744B

Job Title Compliance Management

Working Title Research Security & Export Control

Career Progression Track M00

Track Level M6 - Director, M5 - Associate Director, M4 - Senior Manager

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F 8-5

VP Area President

Department 00639 - VP for Research

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $110,000 - $170,000

Close Date 10/27/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Research Security and Export Control role will assume a pivotal role at the University of Utah. This position will assist in the direction of export control compliance and advance the University’s facilitation of secured research and may serve as the Empowered Official for the University’s Export Compliance Program. The Research Security and Export Control role will provide visionary leadership, experience, strategic direction, and execution guidance to shape the future of research security and export control compliance across the University of Utah. They will provide planning, faculty support, and expertise in the areas of research security and export control compliance. The Research Security and Export Control role, will be a strategic thinker with an open and collaborative style who fosters teamwork, sustains a learning environment for growing number of staff and develops an open, engaged culture that engenders trust from the broader university-wide research community.

About the SVPR

The Senior Vice President for Research ( SVPR ) Office at the University of Utah is a dynamic hub for innovation and discovery. As an R1 institution recognized for very high research activity, the University of Utah leads groundbreaking research that impacts both local and global communities. The SVPR Office collaborates with researchers, drives interdisciplinary initiatives, and fosters a culture of discovery. Key responsibilities include strategic leadership, shared IT services, and research enablement.

About the University of Utah

Located in Salt Lake City, the U is the flagship institution of the State of Utah’s system of higher education, home to arts and museum venues and a member of the Big 12 Conference. Skiing and snowboarding opportunities are a short distance from campus, and opportunities to pursue activities from biking to hiking to fishing abound. Salt Lake City is home to the Utah Symphony and Opera, Ballet West, professional sports teams, and a wide range of other cultural and recreational activities.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

  • Proficient with all the duties and responsibilities of the Research Security and Export Control role

  • Assigned complex work processes

  • Participates and makes substantive contributions in research administration community-wide activities

  • Serves as a mentor to the broader community on campus.

  • Problems faced are both strategic and operational, and often complex without clear precedent.

  • Is recognized as an expert in own area within the organization

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Senior Manager – $110K-$125K

Associate Director: $130k – $145k

Director – $155k – $170k

Responsibilities

  • Regulatory Compliance Oversight

  • Interpret and apply U.S. export control laws and regulations, including the Export Administration Regulations ( EAR ), International Traffic in Arms Regulations ( ITAR ), and Office of Foreign Assets Control ( OFAC ) sanctions.

  • Monitor changes in relevant regulations and advise university stakeholders accordingly.

  • May serve as the 22 CFR 120.67 Empowered Official for export control

  • Technology and Research Review

  • Review sponsored research proposals, awards, contracts, and technology transfer activities to identify potential export control issues.

  • Determine licensing requirements and advise on permissible activities involving controlled technologies, equipment, software, and technical data.

  • Restricted Party Screening

  • Conduct and document restricted party screenings ( RPS ) of collaborators, visitors, and foreign entities using screening tools.

  • Investigate and escalate potential matches, coordinating with legal counsel as necessary.

  • International Travel and Shipping Oversight

  • Review international travel and field research activities for compliance with export regulations.

  • Provide guidance on export classification, license determination, and hand-carry or shipment of controlled items abroad.

  • Licensing and Agreements

  • Prepare or assist with the preparation of export license applications, commodity jurisdiction (CJ) and commodity classification ( CCATS ) requests, and Technology Control Plans (TCPs).

  • Support negotiation and compliance with terms in research contracts and Material Transfer Agreements (MTAs) with export control implications.

  • Education and Outreach

  • Develop and deliver tailored training programs and awareness initiatives for faculty, staff, and students on export control compliance.

  • Create and maintain educational materials, procedures, and guidance documents.

  • Foreign Influence and Research Security

  • Support institutional efforts related to federal research security requirements, including documentation and review of foreign collaborations, funding, and appointments.

  • Partner with research integrity and compliance offices to address risks related to undue foreign influence.

  • Recordkeeping and Audits

  • Maintain documentation of export control reviews, decisions, licenses, and communications in accordance with federal requirements and university policy.

  • Assist in internal audits, federal investigations, and responses to compliance inquiries.

  • Collaboration and Policy Development

  • Collaborate with offices such as Sponsored Projects, General Counsel, Technology Transfer, Environmental Health & Safety, and International Affairs.

  • Contribute to the development and revision of export compliance policies and standard operating procedures.

  • Legal and Ethical Risk Assessment

  • Leverage legal training to assess legal risk exposure and ensure institutional compliance within a complex regulatory environment.

  • Provide legal analysis to support decisions and enhance defensibility of compliance actions and documentation.

  • Additional tasks as needed

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Senior Manager: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Associate Director: Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience.

Director: Requires a bachelor’s (or equivalency) + 12 years or a master’s (or equivalency) + 10 years of directly related work experience.

Preferences

  • 3 years of direct experience with the implementation of an NSPM -33 compliant research security program

  • 7-10 years export control compliance experience at an academic institution or research organization

  • Experience with Fundamental Research Exclusion ( FRE )

  • Demonstrated history of continuing education in research security / export control along with engagement in the research security / export control communities through participation in organizations like AUECO and ASCE

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.

Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

Sourced by ZipRecruiter

The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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