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Associate Director Administration Jobs in Utah (NOW HIRING)

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Associate Director Administration information

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

How much is the salary of an associate director administrator?

The salary of an Associate Director Administration typically ranges from $80,000 to $130,000 annually, depending on the industry, location, and level of experience. They often oversee administrative functions, manage teams, and require strong organizational skills, with some roles offering additional benefits or bonuses.

What does an associate director of administration do?

An associate director of administration oversees organizational operations, manages administrative staff, and ensures efficient support for the organization's goals. They often handle budgeting, policy implementation, and coordinate between departments, requiring strong leadership and organizational skills.

What job categories do people searching Associate Director Administration jobs in Utah look for?

The top searched job categories for Associate Director Administration jobs in Utah are:

What cities in Utah are hiring for Associate Director Administration jobs?

Cities in Utah with the most Associate Director Administration job openings:

Associate Director Administration jobs near you
Infographic showing various Associate Director Administration job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Director

University of Utah

Salt Lake City, UT • On-site

$25/hr

Full-time

Retirement

Posted 19 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

386th of 620 rated colleges and universities

Job description

Details
Open Date 08/03/2026 Requisition Number PRN45838B Job Title Administrative Director Working Title Deputy Chief Philanthropy Officer Career Progression Track I Track Level FLSA Code Executive Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
8:00 to 5:00 with some evenings and weekends as necessary.
VP Area President Department 00289 - Development Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $225,000 to $240,000 Close Date 09/03/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
Placement at the top of the salary range is reserved for exceptional candidates whose experience and qualifications exceed the minimum requirements and preferred qualifications outlined in this posting and is at the discretion of the Vice President, and the Chief Philanthropy Officer.
The Deputy Chief Philanthropy Officer is responsible for the broad oversight and support of teams primarily impacting University of Utah Health (UHealth) through philanthropy, working in partnership with the Chief Philanthropy Officer, to maximize fundraising outcomes across a team of more than 25 advancement professionals positioned in support of the UHealth enterprise. This portion of the broader University Advancement operation includes generating philanthropic support for the academic, clinical, and research work specifically within the Spencer Fox Eccles School of Medicine (SFESoM), the School of Dentistry, the Colleges of Health, Nursing, and Pharmacy, and the U of U's Hospitals and Clinics.
The DCPO will report directly to and collaborate with the Chief Philanthropy Officer for University Advancement. The DCPO will be responsible for the overall strategy and implementation of strategic development plans supporting the philanthropic priorities of UHealth and the broad enterprise. The DCPO will primarily support the development and achievement of UHealth fundraising priorities by providing direct oversight to a team of six development professionals including the Principal Director for Academic Health Advancement, the Principal Director for Clinical Health Advancement, the Director of Advancement for the SFESoM, the Director of Advancement for Health Sciences Research, the Associate Director of Advancement for the Rocky Mountain Center for Occupational & Environmental Health, and jointly supports a University Advancement position supporting the Huntsman Mental Health Foundation & Institute. The DCPO participates in regular meetings of the University Advancement Leadership Team comprised of eight advancement leaders.
Responsibilities
Align fundraising strategies, prospects, and engagement plans to maximize philanthropic impact at the U. Work with prospect development and research teams to monitor and support the portfolio growth of major and principal gift fundraisers.
Promote One U collaboration among colleges and areas, across campus, and in concert with University Advancement colleagues.
Coordinate the work of the six team leads to whom the DCPO provides direct oversight.
Advise on strategies for increasing the engagement and penetration of the prospect pool to enhance the major gift pipeline.
Serve as a resource/liaison to select schools/colleges/programs and associated development staff to maximize the efficiency and effectiveness of their fundraising.
Actively manage and engage an appropriately sized portfolio of major and principal gift prospects and donors, leading by example.
Assist in the development of training and mentorship programs supporting major gift fundraising within University Advancement.
Assist with the enhancement of career paths within and across development job codes/grades, appropriately rewarding strong performance for goal attainment, while retaining and promoting excellent major gift fundraisers.
Manage an internal operating budget and assist fundraisers in developing and managing their budgets.
Contribute to the development, refinement and utilization of the campaign case statement, goals, and strategies for the comprehensive University-wide campaign.
Guide the fundraising strategy and support of research-focused fundraising efforts to help recruit and retain faculty, provide early-stage research funding, and help translate discoveries into future therapies and products.
Collaborate with Institutional Fundraising leadership to grow and maintain annual giving, leadership annual giving, grateful patient, and planned giving strategies.
Support the strategy and engagement of various boards and councils across the enterprise as appropriate.
Embrace University Advancement core values of belonging, collaboration, empowerment, and integrity.
Minimum Qualifications
Bachelor's degree in Business Administration, Health Care Administration, clinical field, or related area, or equivalency (one year of education can be substituted for two years of related work experience); nine years of progressively more responsible management experience; and demonstrated leadership, staff management, and effective communications skills required.
Completion of hospital provided supervisory training within one year of employment may also be required.
This position has no responsibility for providing care to patients.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
15+ years of progressively responsible experience in fundraising leadership, preferably in higher education and/or academic medical center settings.
Master's degree and relevant certifications preferred (CFRE).
Professional credibility, integrity, intellectual depth, maturity, wisdom, and collaborative skills to garner the trust and confidence of deans, directors, advancement staff, and donors.
Experience managing and training frontline fundraisers, as demonstrated by successfully advancing their careers and providing the necessary support for success.
Experience leading strategy and execution of campaigns of varied size and complexity, including capital construction, scholarship, and comprehensive campaign models.
Track-record of successfully securing principal-level gifts and managing complex donor relationships.
Experience working in fundraising CRM tools (Salesforce) and business intelligence tools (Tableau) for performance tracking, coaching and support and data-driven decision making.
Understanding of trends driving changes in philanthropic giving and experience in adapting fundraising strategies.
Working knowledge of planned giving, financial and/or estate planning concepts is preferred.
Exceptional communication and presentation skills, frequently speaking to public groups and serving as a leadership ambassador.
Experience and understanding of academic healthcare, health research, healthcare delivery.
About University Advancement
More than 225 University Advancement professionals engage with each other in the areas of communications and donor relations, prospect management and research, corporate and foundation support, alumni relations, comprehensive fundraising programs (in annual, major, principal, and planned gifts), operations, and advancement services. Cooperatively, we work to generate engagement and philanthropic support to advance the University of Utah's philanthropic priorities. We are committed to a mission of becoming a top ten public advancement organization and being a premier place to work, engage and support. Our One U approach to University Advancement embraces four core values of belonging, collaboration, empowerment, and integrity in the pursuit of philanthropic support for the benefit of the University of Utah.
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

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Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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