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Associate Director Administration Jobs in Florida

California State University

$95K - $105K/yr

Associate Director of Financial Aid & Scholarship (Administrator I) Apply now Job no: 559376 Work ... Financial Aid Administration, Compliance and Operational Oversight Assist with administration and ...

California State University

$95K - $105K/yr

Associate Director of Financial Aid & Scholarship (Administrator I) Apply now Job no: 559376 Work ... Financial Aid Administration, Compliance and Operational Oversight Assist with administration and ...

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Associate Director Administration information

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.
What are popular job titles related to Associate Director Administration jobs in Florida? For Associate Director Administration jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Associate Director Administration jobs in Florida look for? The top searched job categories for Associate Director Administration jobs in Florida are:
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Associate Director Administration jobs near you

Assoc. Director, Research Administration_Pre-Award (Special Projects)

The University of Miami

Coral Gables, FL • On-site

Full-time

Re-posted 7 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

257th of 616 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Office of the Vice Provost for Research, Office of Research Administration (ORA) seeks a temporary Assoc. Director, Research Administration (Special Projects) to support the Assoc. Vice President of Research Administration.
Work location: University of Miami Coral Gables Campus.
CORE JOB SUMMARY
The Office of Research Administration (ORA) is the University's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, clinical trials, training, instructional and other sponsored activities. As a leader in the Office of Research Administration (ORA), the Assoc. Director, Special Projects, is integrally involved in the review and analysis of complex sponsored projects and provides research administration services to a portfolio of academic departments and research units, including acting as one of the institutional liaisons with external sponsors. The Assoc. Director provides administrative support for pre-award, contract, and post-award processes as assigned by the Associate Vice President for Research Administration to ensure the success of initiatives aimed at improving processing times, data quality, and customer service. Ensures that sponsored projects are consistent with sponsors and University policies and guidelines, while providing outstanding customer service to faculty and support staff.
CORE JOB FUNCTIONS
  • Ensures timely, accurate and compliant proposal submissions.
  • Conducts comprehensive analysis and negotiates all research agreements, evaluating terms and conditions of research grants and contracts involving awards from various sources, including: government, foundation, corporate and, engaging in negotiations to establish the financial, legal, and other contractual terms.
  • May be required to oversee staff responsible for creating compliant billing grids for clinical research projects to maintain billing compliance.
  • Conducts comprehensive analysis and negotiates all applicable research contract and grant budgets, focusing on clinical care pricing, fair market value, from various sources, including: government, foundation, corporate and industry. Interacts with other ORA personnel, Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Technology Transfer, Risk Management, and other relevant offices to ensure that research initiation is managed in an efficient and effective manner consistent with UM policies and procedures, and that applications are compliant and fiscally sound. Maintains advanced knowledge of applicable OMB circulars, NIH Policy Statement and other applicable regulations.
  • Provides updates and status reports to senior management on a regular basis by track relevant data using University systems and other tools and provides leadership with metrics, including through output and turnaround time.
  • Oversees, trains, and mentors staff in assigned team.
  • Partners with other departments to facilitate transparent and accountable research administration and coordinate documentation and approval processes.
  • Maintains effective relationships with sponsor representatives to facilitate communication.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
  • Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field. Master's degree in relevant field preferred.
Certification and Licensing:
CRA or CFRA or CHRC certification preferred
Experience:
Minimum 10 years of relevant experience, ideally in an academic setting. Appropriate combination of relevant education and/or experience may be considered.
Knowledge, Skills and Attitudes:
  • Knowledge of business and management principles.
  • Extensive knowledge of research administration, preferably in academic institution clinical research.
  • Extensive knowledge of financial principles, Medicare regulations, healthcare reimbursement principles, laws and regulations guiding clinical research.
  • Ability to efficiently research complex information and use it for establishment and improvement of work processes, reporting and data analysis.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.

Department Specific Functions
The Associate Director of the Office of Research Administration (ORA) - Special Projects reports to the Associate Vice President for Research Administration and is responsible for providing leadership, oversight and management of ORA's mission for the Coral Gables, Rosenstiel, and Medical Campuses. The Executive Director is responsible for supervision of all personnel under the pre-award unit.
Job Functions:
  • Partners with academic and departmental leadership, and grant/contract staff to facilitate transparent and accountable research administration organization in support of principal investigators and the University's research mission.
  • Provides grants management expertise for the University regarding 2 CFR 200 (Uniform Guidance) and the FAR (Federal Acquisition Regulations) in relation to pre-award and training operations.
  • Coordinates documentation, approval processes, record keeping, data quality assurance, reporting, and liaison activities within the University of Miami (UM) and outside awarding agencies.
  • Directs, reviews, and submits proposals, and coordinates the pre-award activities for Federal agencies, industry and private foundations for support of University sponsored programs.
  • Monitors for compliance with agency and UM requirements for assigned activities.
  • Engage and support ORA units as assigned to ensure compliance with established Service Level Agreements (SLAs).
  • Provides training and support to faculty and administration regarding sponsored requirements and best practices.
  • Maintains effective relationships with Federal representatives; facilitate communication and effective management of University sponsored awards.
  • Provides information to sponsors and UM personnel in a prompt, accurate and cordial fashion.
  • Assesses the regulatory impact on internal business processes.
  • Accomplishes special projects in support of the Office of Research Administration
  • Seeks ways to improve and enhance service delivery.
  • Maintains the commitment to continuous evaluation and assessment of organizational effectiveness.
  • Supervises ORA staff to accomplish responsibilities listed above.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

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The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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