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Health System Specialist

The Veterans Health Administration was seeking a Health System Specialist, serving as Executive Assistant to the Deputy Associate Director, Patient Care Services, for the Roseburg VA Health Care System in Roseburg, OR. The position supports executive leadership, service chiefs, department managers, and key program officials through operational analysis, strategic planning, administrative coordination, special studies, policy development, project support, and high-level health systems management services.

Agency: Veterans Health Administration

Facility: Roseburg VA Health Care System

Location: Roseburg, OR

Vacancies: 1

Salary: $74,678 - $116,362 per year

Pay Scale & Grade: GS-11 to GS-12

Promotion Potential: GS-12

Work Schedule: Full-time, Monday - Friday, 7:30am - 4:00pm PST

Appointment Type: Permanent

Telework: Not eligible

Remote/Virtual: Not available

Travel Required: 25% or less

Relocation Expenses: Not reimbursed

Relocation/Recruitment Incentives: Not authorized

PCS: Not authorized

Drug Test: Not required

Security Clearance: Not required

Position Sensitivity/Risk: Non-sensitive / Low Risk

Background Check: Credentialing and suitability/fitness required

Financial Disclosure: Not required

Federal Service: Competitive Service

Union Representation: No

Supervisory Status: No

Position Description: Health System Specialist / PD653-309490 and PD653-309500

Announcement Number: CBSV-12990857-26-DM

Key Responsibilities:

• Serve as Executive Assistant to the Deputy Associate Director, Patient Care Services.
• Respond to the needs and requests of the Executive Leadership Team, Service Chiefs, Department Managers, and other key program officials.
• Provide analysis and reporting for operational issues across the health care system.
• Participate in strategic planning for health care system activities.
• Serve as Health System Specialist to the Deputy Associate Director, Patient Care Services at Roseburg VA Health Care System.
• Conduct and direct special studies involving staffing requirements, space utilization, equipment utilization, organizational alignment, and other areas of concern.
• Recommend solutions to complex problems and supervise implementation of approved solutions.
• Provide health systems management services and high-level input into complex top-management deliberations and decisions.
• Help identify and resolve complex management problems across the medical center.
• Represent the Deputy Associate Director, Patient Care Services, or other executive leadership members at administrative and clinical committee meetings as directed.
• Exercise delegated authority to make decisions and recommendations affecting medical center operations when serving as the DADPCS representative.
• Coordinate development and implementation of Health Care System projects that cross departmental lines of authority.
• Independently formulate administrative policies and procedures based on staff studies, service manager recommendations, committee recommendations, and individual observations.
• Coordinate directive material and support implementation of administrative policies and procedures.

Basic Requirements:

• Must be a U.S. Citizen.
• Must complete all required steps in the application process, including the application, questionnaire, and online assessment.
• Selective Service registration is required for males born after December 31, 1959.
• Must be subject to background/security investigation.
• Must complete online onboarding requirements.
• Must provide acceptable identification for employment eligibility verification.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be used as acceptable identification for employment.
• Must participate in the seasonal influenza vaccination program as required for Department of Veterans Affairs health care personnel.
• Selected applicant was required to serve a one-year probationary period.

Eligibility:

• This announcement was open to the public, including U.S. Citizens, Nationals, or those who owe allegiance to the United States.
• Career Transition Assistance Plan / Interagency Career Transition Assistance Plan eligible applicants were also eligible.
• This position was filled using Direct-Hire Authority under 5 CFR 337.205.
• Traditional Veterans' preference rules did not apply due to Direct-Hire Authority, but qualified Veterans were given full consideration.
• This announcement may be used to fill additional vacancies.

GS-11 Qualification Requirements:

• Must have one year of specialized experience equivalent to GS-9 directly related to Health System Specialist - Executive Assistant work; or
• Must have a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or related LL.M.; or
• Must have a qualifying combination of specialized experience and graduate education beyond the first 36 semester hours.
• Specialized experience includes knowledge of health care delivery system missions, organizations, programs, and requirements.
• Specialized experience includes knowledge of regulatory and credentialing standards.
• Specialized experience includes knowledge of government-wide, agency, and facility administrative systems such as budget, personnel, and procurement.
• Experience should demonstrate assisting with health systems management services and high-level input into complex management deliberations and decisions.
• Experience should demonstrate interpreting constraints, identifying key issues, extrapolating data, formulating administrative policies and procedures, and advising management or contracting on recommendations.

GS-12 Qualification Requirements:

• Must have one year of specialized experience equivalent to GS-11 directly related to Health System Specialist - Executive Assistant work.
• Specialized experience includes progressively responsible analytical, administrative, clinical management, or supervisory experience in the health care field.
• Experience may have been performed in an operating health care facility or higher organizational level with advisory or directional authority over such facilities.
• Experience must include close working relationships with facility managers and analysis or coordination of administrative, clinical, or service activities.
• Experience must demonstrate knowledge of health care delivery system missions, organizations, programs, and requirements.
• Experience must demonstrate knowledge of regulatory and credentialing standards.
• Experience must demonstrate knowledge of administrative systems such as budget, personnel, and procurement.
• Experience should include providing health systems management services, supporting complex top-management decisions, formulating administrative policies and procedures, evaluating contract proposals, and monitoring operations programs within a medical center.
• There is no education substitution at the GS-12 grade level.

Education:

• Transcripts were required if using education to qualify.
• Education must be from an institution recognized by the U.S. Department of Education.
• Foreign education must be supported by a certificate of foreign equivalency if used to meet qualification requirements.
• Education could be used for GS-11 qualification but not for GS-12 substitution.

Physical Requirements:

• The work did not include inherent physical requirements essential for successful performance that could not otherwise be performed with accommodation or workplace adjustment.
• A pre-placement physical examination was not required.

Evaluation Criteria:

• Applicants were evaluated based on application materials, supporting documents, application questionnaire responses, and USA Hire assessment responses.
• Online assessments measured critical general competencies required for the position.
• Competencies assessed included accountability, customer service, decisiveness, flexibility, interpersonal skills, problem solving, and resilience.
• Experience had to be fully documented in the resume, including job title, duties, month and year start/end dates, and hours worked per week.
• The agency stated it would not make assumptions regarding applicant experience.
• Cheating on the online assessment could result in removal from consideration.

Required Documents:

• Resume
• Resume was subject to the federal two-page resume limit.
• Resume had to include job title, duties, month and year start/end dates, full-time or part-time status including hours worked per week, salary/rank, series and grade for federal positions, and references or current/recent supervisor information.
• Transcript, if using education to qualify.
• SF-50 / Notification of Personnel Action, if current or former federal employee.
• ICTAP/CTAP documentation, if claiming career transition eligibility.
• DD-214 / Statement of Service, if applicable.
• SF-15 and supporting documentation, if claiming 10-point Veterans' preference.
• Cover letter, disability letter, separation notice, and other supporting documents, if applicable.

Benefits:

• Comprehensive federal benefits package.
• Eligibility for benefits depends on appointment type and work schedule.
• Selected applicants may qualify for credit toward annual leave accrual based on prior work experience or active-duty uniformed military service, subject to approval.
• Federal employees may have access to health insurance, retirement benefits, paid leave, and other federal benefits.

Application Deadline: June 29, 2026 at 11:59 p.m. ET

Status: Closed; reviewing applications

This Direct-Hire announcement for a Health System Specialist position at the Roseburg VA Health Care System closed on June 29, 2026. Applications are currently listed as being reviewed.