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Associate Assistant Jobs in Portland, ME (NOW HIRING)

MaineHealth

NNP, PNP-AC or PA - NICU Portland, ME

Portland, ME · On-site

$124K - $162K/yr

... Associate/Assistant. This is a combined day and night position and new grads with a strong neonatal background are encouraged to apply. The APP will provide detailed and comprehensive assessment and ...

PepsiCo

Assoc Admin Assistant

Auburn, ME

$39K - $63K/yr

Overview Administrative Assistant - Front Office Responsibilities * Provide a high level of ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

PepsiCo

Assoc Admin Assistant

Auburn, ME · On-site

$39K - $63K/yr

Overview Administrative Assistant - Front Office Responsibilities * Provide a high level of ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

PepsiCo

Assoc Admin Assistant

Auburn, ME

$39K - $63K/yr

Overview Administrative Assistant - Front Office Responsibilities * Provide a high level of ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

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All JobsAssociate JobsAssociate Assistant JobsAssociate Assistant Jobs in Portland, ME

Associate Assistant information

See Portland, ME salary details

$9

$18

$27

How much do associate assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for associate assistant in Portland, ME is $18.53, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $21.15 per hour, depending on experience, location, and employer.

What is an associate assistant?

Associate Assistants are entry-level professionals who provide administrative and clerical support to higher-level staff or teams within an organization. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with project tasks. This role serves as a starting point for many administrative careers and helps develop organizational and communication skills. Associate Assistants typically work under direct supervision and may advance to more senior administrative positions over time.

What are the key skills and qualifications needed to thrive as an associate assistant?

To thrive as an Associate Assistant, you need strong organizational abilities, attention to detail, and foundational administrative skills, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving skills help you stand out in this supporting role. These capabilities ensure efficient office operations, effective support for teams, and smooth workflow management.

How does an associate assistant typically collaborate with senior team members, and what communication skills are most important in this role?

Associate Assistants frequently work alongside senior assistants and managers, supporting administrative tasks such as scheduling, documentation, and coordinating meetings. Effective communication—both written and verbal—is essential, as the role often requires relaying information between departments and ensuring that messages are accurate and timely. Building strong professional relationships and being proactive in clarifying instructions can help overcome common challenges, such as shifting priorities or handling confidential information. Developing these skills can also open doors to more advanced administrative positions within the organization.

What is the difference between Associate Assistant vs Administrative Assistant?

AspectAssociate AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentOffice settings, supporting specific departments or teamsOffice settings, providing general administrative support
Employer & Industry UsageCommon in corporate, healthcare, and educational sectorsWidely used across various industries including corporate, government, and nonprofits
Search & Comparison IntentOften compared for entry-level support roles with similar responsibilitiesCommonly searched for general administrative support positions

The main difference between an Associate Assistant and an Administrative Assistant lies in their specific roles and responsibilities. Associate Assistants often support particular departments or projects, while Administrative Assistants handle broader administrative tasks across the organization. Both roles typically require similar educational backgrounds and are found in similar work environments, but their scope and focus may vary depending on the employer's needs.

Associate Assistant jobs near you
Infographic showing various Associate Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 1% As Needed, 65% Full Time, 31% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,541 per year, or $18.5 per hour.

Nurse Practitioner or Physician Associate - Endocrinology & Diabetes - Scarborough

Maine Medical Center

Scarborough, ME • On-site

$110K - $142K/yr

Full-time

Re-posted 20 days ago

Maine Medical Center rating

6.9

Company rating: 6.9 out of 10

Based on 57 frontline employees who took The Breakroom Quiz

552nd of 1,060 rated hospitals

Job description

Description
Advanced Practice Provider - Outpatient
MaineHealth Endocrinology and Diabetes
Scarborough, ME
Schedule: Full-time -Day Shift
Req#: 76740
MaineHealth Endocrinology and Diabetes is seeking an experienced Nurse Practitioner or Physician Assistant to join our outpatient clinical team at our Scarborough, ME location. Come join a regional team of 23 providers to partner with patients in managing all types of diabetes using lifestyle, medications, and technology in a fast growing and expanding field of diabetes care. A minimum of 2 years diabetes care experience is required for this role.
Schedule: 40 hours per week, no Holidays, Call or Evenings.
Minimum Knowledge, Skills, and Abilities Required:
  • Current Nurse Practitioner or Physician Associate license issued by the State of Maine or eligible for licensure.
  • Successful completion of an approved Nurse Practitioner or Physician Associate/Assistant program.
  • MSN or DNP required for Maine Nurse Practitioner license; MSPA or similar master's degree required for Maine PA license.
  • 2 years APP experience with at least 1 year of diabetes specialty experience is required
  • Current BLS certification.
  • Knowledge of advanced practice nursing or physician assistant practice, including relevant professional theory, practices, and regulations related to the evaluation and delivery of patient care, as well as professional ethics governing clinical care.
  • Knowledge of patient assessment techniques including taking medical histories, performing physicals, evaluating health status, including state of wellness and compliance with care recommendations.
  • Skill in case management, time management, problem solving, crisis intervention, multitasking and other organizational matters.
  • Ability to make responsible decisions within scope of NP/PA Practice.
  • Ability to educate patients, families, and staff in user-friendly manner.
  • Strong computer skills with skill in using computerized health information management system.
  • Excellent communication, interpersonal and customer service skills with the ability to establish/maintain effective working relationships with patients, clinical staff and the public.
  • Ability to maintain confidentiality.

This position offers:
  • At MaineHealth, we recognize the value each team member brings to our organization. Total compensation packages may include, based on eligibility, recruitment payments, relocation assistance, shift differentials, productivity-based incentives, quality incentives and other premiums.
  • The pay range for this position is $110,483 to $142,978 annually based on the candidate's level of experience.
  • In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs and career growth opportunities.

MaineHealth is a not-for-profit integrated health system whose vision is, "Working together so our communities are the healthiest in America." MaineHealth consists of nine local health systems, a comprehensive behavioral health care network, diagnostic services, home health agencies, and 1,700 employed clinicians working together through the MaineHealth Medical Group. With approximately 22,000 care team members, MaineHealth provides preventive care, diagnosis and treatment to 1.1 million residents in Maine and New Hampshire. MaineHealth offers a Total Rewards package that includes comprehensive and competitive benefits, along with programs and resources to meet the diverse needs of our workforce.
Scarborough/Portland areas offer the best of urban sophistication combined with small-town friendliness. The area provides four season recreational opportunities, such as skiing, hiking, sailing, and miles of beautiful beaches. Just two hours north of Boston, this is an exceptionally diverse and vibrant community with excellent restaurants and schools.
To learn more about our system, please visit www.mainehealth.org and our benefits page.
To learn more about this position, please apply or send your CV or inquiry to Sophia Rideout, MaineHealth Physician & APP Recruiter at [email protected]
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [email protected] .
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.
Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

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