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Associate Assistant Jobs in Ontario (NOW HIRING)

The Paradies Shops

Sales Associate

Ottawa, ON

Responsibilities and Duties As a Sales Associate, you will: * Assist customers with their purchases and provide superior customer service. * Stock shelves and ensure store presentation consistently ...

Kelly Services

Be Seen First

Production Associate

Strathroy, ON · On-site

$20 - $20.50/hr

Production Associate Join a leading manufacturing team where safety, quality, and teamwork come ... Identify and report production or equipment issues * Assist with continuous improvement initiatives

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All JobsAssociate JobsAssociate Assistant JobsAssociate Assistant Jobs in Ontario

Associate Assistant information

What is an associate assistant?

Associate Assistants are entry-level professionals who provide administrative and clerical support to higher-level staff or teams within an organization. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with project tasks. This role serves as a starting point for many administrative careers and helps develop organizational and communication skills. Associate Assistants typically work under direct supervision and may advance to more senior administrative positions over time.

What are the key skills and qualifications needed to thrive as an associate assistant?

To thrive as an Associate Assistant, you need strong organizational abilities, attention to detail, and foundational administrative skills, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving skills help you stand out in this supporting role. These capabilities ensure efficient office operations, effective support for teams, and smooth workflow management.

How does an associate assistant typically collaborate with senior team members, and what communication skills are most important in this role?

Associate Assistants frequently work alongside senior assistants and managers, supporting administrative tasks such as scheduling, documentation, and coordinating meetings. Effective communication—both written and verbal—is essential, as the role often requires relaying information between departments and ensuring that messages are accurate and timely. Building strong professional relationships and being proactive in clarifying instructions can help overcome common challenges, such as shifting priorities or handling confidential information. Developing these skills can also open doors to more advanced administrative positions within the organization.

What is the difference between Associate Assistant vs Administrative Assistant?

AspectAssociate AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentOffice settings, supporting specific departments or teamsOffice settings, providing general administrative support
Employer & Industry UsageCommon in corporate, healthcare, and educational sectorsWidely used across various industries including corporate, government, and nonprofits
Search & Comparison IntentOften compared for entry-level support roles with similar responsibilitiesCommonly searched for general administrative support positions

The main difference between an Associate Assistant and an Administrative Assistant lies in their specific roles and responsibilities. Associate Assistants often support particular departments or projects, while Administrative Assistants handle broader administrative tasks across the organization. Both roles typically require similar educational backgrounds and are found in similar work environments, but their scope and focus may vary depending on the employer's needs.

What are the most commonly searched types of Associate jobs in Ontario?

The most popular types of Associate jobs in Ontario are:

What cities in Ontario are hiring for Associate Assistant jobs?

Cities in Ontario with the most Associate Assistant job openings:

Associate Assistant jobs near you
Infographic showing various Associate Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 33% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Legal Assistant/Coordinator - Trademarks

Linds & Associates

Toronto, ON • Hybrid

Full-time

Medical, Dental, Retirement, PTO

Re-posted 6 days ago

Job description

Job Description Legal Administrative Assistant/Trademark Coordinator Downtown Toronto Our client, an international law firm, currently seeks a Legal Administrative Assistant to join its dynamic Intellectual Property team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in the Intellectual Property Department whose practices focus on Trademarks. RESPONSIBILITIES Responsibilities may include, but are not limited to: Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports; experience filing Madrid Protocol applications would be an asset.

Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO). Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines. Preparing dockets and accounts for approval.

Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures. Preparing routine correspondence, handling administrative tasks, and maintaining client contact information in our database. Prioritizing incoming work, following through on assignments and managing ongoing tasks.

Implementing and maintaining practice management systems on behalf of busy professionals. Opening, closing and maintaining files. Other duties as required.

QUALIFICATIONS Must be a graduate of a recognized Legal Secretarial or Law Clerk Program. 5+ years' experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trademarks. Working knowledge of Inprotech, CIPO's and WIPO's online systems would be an asset.

Excellent oral and written communication skills, proofreading abilities and attention to detail. Ability to deal with pressure in a calm manner, as well as changing priorities whilst multi-tasking. Open to receiving instructions and constructive feedback, as well as learning and employing new concepts and work styles.

Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. Ability to work independently, as well in a team, with minimum supervision when required. Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

Perks & Benefits: 100% employer-paid health, dental, and mental health coverage for Firm members and dependents on day one. 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match. Apply today.

We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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