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Project Administrator

Fort Myers, FL · On-site

Your Responsibilities as a Project Administrator: * Assist Project Managers with contract ... Associate or Bachelor's degree in Business Administration, Project Management, Engineering, or ...

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Infographic showing various Associate Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 26% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant I

Gainesville, FL • On-site

University of Florida
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about University of Floridaexternal

$16.25 - $22/hr

Full-time

Re-posted 18 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

391st of 633 rated colleges and universities

Job description

Administrative Assistant I
Job no: 541210
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:11270100 - RE-TECH LICENSING
Classification Title:
Administrative Assistant I
Classification Minimum Requirements:
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description:
Provides administrative support to licensing teams, and/or departmental management at UF Innovate | Tech Licensing. Acting under limited supervision, the position anticipates needs, solves problems, and responds to requests made by the licensing teams in a professional manner. All information and correspondence that occurs daily is confidential and handled in a professional, confidential manner. Supervision of most duties is minimal. ASAs are expected to be able to perform conflict resolution, and correspondence is expected to be professional and courteous with minimal oversight.
Functions
Administrative Support Duties:
Provides administrative assistance to three (3) Asst. Directors and three (3) Licensing Associates, including responsibilities such as managing calendars, scheduling meetings, composing and editing documents and reports, and sending correspondence to internal and external parties. Back-up AVP support.
Database Entry:
Creates and maintains entries in unit database system.
Reception Support Duties:
Serves as the liaison to various constituents through correspondence, phone, and in-person contact including responsibility for unit reception.
Invention Disclosure Coordinator (IDC) Duties:
Back-up duty in case of the other Admin. Assistant's absence. Troubleshoot and report system issues to database administrator. Work with external parties to receive documentation. Review, edit, and distribute to internal staff. All other duties as assigned.
Expected Salary:
Commensurate with experience and education.
Required Qualifications:
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred:
1.) Knowledge of professional office procedures.
2.) Ability to work independently.
3.) Ability to use good judgment.
4.) Ability to communicate effectively
5.) Ability to multi-task
6.) Experience (or Knowledge of) with Microsoft Office Programs, Email, and Internet
Special Instructions to Applicants:
• In order to be considered, applicants must provide a cover letter, resume, and list of
professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in
Gainesville, FL.
• A criminal background check is required.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:No.
Advertised: 02 Sep 2026 Eastern Daylight Time
Applications close: 17 Sep 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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