Assistant Xero Accountant Jobs (NOW HIRING)

Senior Accountant – Job Description

Position Summary

The Senior Accountant is responsible for overseeing critical accounting functions, including payroll, accounts payable (A/P), accounts receivable (A/R), general ledger and provides strategic financial guidance to management. This role ensures the accuracy, integrity, and timeliness of financial data while maintaining compliance with internal policies and industry regulations while also supporting operational teams. The ideal candidate will have experience integrating AI solution to improve efficiency and streamline operational workflows.

Key Responsibilities:

Payroll Oversight

• Review and approve biweekly and monthly payroll processes
• Validate PTO uploads, payroll registers, calculations, and submissions in Paycor
• Oversee payroll entries and journal postings in Xero accounting software
• Ensure payroll funding and ACH transactions are accurate
• Perform payroll reconciliations, including payroll accounts and tracking files

Accounts Payable (A/P)/Contractor Payments

• Review and approve invoices in accordance with company SOPs
• Oversee electronic payments and check runs
• Ensure accurate entry of payables into Xero
• Review and monitor ACH payment processing
• Perform A/P reconciliations and resolve discrepancies

• Review contractor hours and validate against schedules and reconcile pay rates with contracts & company policy
• Review contractor pay summaries and payable reports and oversee entry and processing of contractor payments
• Ensure reconciliation of contractor payment tracking files

Accounts Receivable (A/R) & Revenue Cycle Management

• Review and approve invoices prior to distribution
• Ensure timely and accurate billing of customers through Xero
• Support A/R reconciliations and cash receipt tracking
• Coordinate with stakeholders for billing accuracy and approvals

• Review customer invoice data and validate calculations
• Oversee preparation of supporting worksheets and reports and perform invoice creation and distribution

General Accounting

• Capability to evaluate, refine, and audit AI-driven accounting processes to ensure data accuracy, security, and ethical compliance.
• Assists with documenting business processes and accounting policies to maintain and strengthen internal controls.
• Documents financial transactions by entering account information including but not limited to journal and general ledger entries.
• Support month-end and year-end close process. Prepare current financials: including preparing balance sheet, profit and loss statement, and other reports.
• Prepare account reconciliations to ensure appropriate classification of all financial transactions. Reconcile and substantiate financial discrepancies by collecting and analyzing account information. Verifies, allocates, posts and reconciling transactions.
• Assist the Accounting/Finance Director with developing forecasts, monthly budgets and budget variance reports.
• Comply with federal, state, and local financial legal requirements and adherence to requirements, and advises leadership on deviations and corrective actions.

Team Leadership / Software & Technology

• Understanding how to integrate and optimize automated financial workflows
• Guide and delegate tasks to accounting personnel, train staff on financial and applicable software systems, and implement process improvements to enhance efficiency.
• Utilize accounting software, Xero, payroll software, Paycor, and other software systems to drive operational efficiency and lead department AI innovation and use.
• Ensure compliance with accounting standards and internal controls through partnership with 3rd party audit and tax support professionals
• Provides guidance to: Staff Accountant(s)
• Support month-end and year-end close processes

Qualifications

• Bachelor’s degree in accounting, Finance, or related field; CPA or equivalent certification preferred
• Minimum 5+ years of progressive accounting experience
• Experience with accounting systems such as Xero and payroll platforms like Paycor
• Strong Excel and data analysis skills
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to question, verify, and validate algorithmic outputs rather than accepting AI-generated entries at face value.

Key Competencies

• Analytical thinking and problem-solving
• Attention to detail and accuracy
• A growth mindset geared toward keeping up to date with emerging tech trends and adapting to constantly evolving financial software
• Strong communication and collaboration skills
• Ability to manage multiple priorities and deadlines
• Proficiency in leveraging generative AI tools