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Assistant Virtual Receptionist Jobs in Minnesota

Grant-Shannon

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Receptionist Office Administrator

Saint Paul, MN · On-site

$54K - $56K/yr

Maintain accurate records of interactions and manage client information in a database. * Assist ... Familiarity with virtual phone systems and video conferencing tools. * Ability to handle ...

Tesoro Group

Front Desk Receptionist

Saint Cloud, MN · On-site

$14.75 - $19/hr

Maintain office supplies and place orders as needed * Assist with basic billing inquiries or direct ... brief virtual interview to discuss your experience and the position. Please choose a time that ...

Tesoro Group

Front Desk Receptionist

Saint Cloud, MN · On-site

$14.75 - $19/hr

Maintain office supplies and place orders as needed * Assist with basic billing inquiries or direct ... brief virtual interview to discuss your experience and the position. Please choose a time that ...

Premise Health

Administrative Assistant

Burnsville, MN · On-site

$18 - $26/hr

This is an excellent opportunity for an Administrative Assistant or Receptionist seeking ... to virtual primary care and virtual behavioral health at no cost for team members and their ...

Marathon Health

PRN Medical Assistant

Minneapolis, MN · On-site

$22 - $28/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN Medical Assistant

Minneapolis, MN · On-site

$22 - $28/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

dbi

Welcome Desk Receptionist

Richfield, MN

$15.50 - $20.50/hr

Welcome all customers with genuine, and friendly enthusiasm over the phone, virtual chats and in ... * Assist with all sales promotions and visual updates. * Other duties as assigned. Physical ...

dbi

Welcome Desk Receptionist

Oakdale, MN

$15.25 - $20.25/hr

Welcome all customers with genuine, and friendly enthusiasm over the phone, virtual chats and in ... * Assist with all sales promotions and visual updates. * Other duties as assigned. Physical ...

Marathon Health

PRN Occ Health MA/LPN

Minneapolis, MN · On-site

$19 - $24.75/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN Occ Health MA/LPN

Minneapolis, MN · On-site

$22 - $28/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN Occ Health MA/LPN

Edina, MN · On-site

$22 - $28/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN Occ Health MA/LPN

Minneapolis, MN · On-site

$22 - $28/hr

We also offer virtual primary care and mental health services accessible in all 50 states ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN MA or LPN - Warroad, MN

Warroad, MN · On-site

$22 - $28/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN MA or LPN - Warroad, MN

Warroad, MN · On-site

$22 - $28/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

Marathon Health

PRN Occ Health MA/LPN

Edina, MN · On-site

$22 - $28/hr

With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon ... Medical Receptionist as well as assuming clinical responsibilities of a Medical Assistant.

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Assistant Virtual Receptionist information

What is an assistant virtual receptionist?

An Assistant Virtual Receptionist is a remote professional who manages administrative tasks such as answering calls, handling messages, scheduling appointments, and providing customer support for businesses. Unlike an in-house receptionist, they work from a remote location, often using specialized software to perform their duties efficiently. This role helps businesses maintain a professional front while reducing overhead costs associated with hiring on-site staff.

How does an assistant virtual receptionist typically collaborate with remote teams and clients?

Assistant Virtual Receptionists often serve as the first point of contact for clients and team members, managing calls, emails, and scheduling from a remote location. They use communication and collaboration tools like Slack, Zoom, and cloud-based calendars to stay connected and informed. Working closely with both internal teams and external clients, they ensure messages are relayed accurately and appointments are coordinated efficiently. Building strong digital communication skills and being proactive are key to thriving in this collaborative, virtual environment.

What are the key skills and qualifications needed to thrive as an assistant virtual receptionist?

To thrive as an Assistant Virtual Receptionist, you need excellent communication skills, strong organizational abilities, and proficiency in basic office software, often supported by a high school diploma or equivalent. Familiarity with customer relationship management (CRM) systems, call routing software, and scheduling tools is commonly required. Outstanding multitasking, problem-solving, and interpersonal skills help you stand out when handling diverse client and caller needs remotely. These skills ensure efficient operations, positive client interactions, and reliable administrative support in virtual business environments.

What is the difference between Assistant Virtual Receptionist vs Virtual Administrative Assistant?

FeatureAssistant Virtual ReceptionistVirtual Administrative Assistant
Primary RoleHandling calls, greeting clients, scheduling appointmentsManaging emails, data entry, preparing reports
Required SkillsCustomer service, communication, basic tech skillsOrganizational skills, multitasking, software proficiency
Work EnvironmentRemote, client-facing tasksRemote, administrative support tasks
Common UsageFront desk, customer interactionBack-office support, data management

While both roles are remote and support business operations, an Assistant Virtual Receptionist primarily manages client interactions and front desk duties, whereas a Virtual Administrative Assistant handles administrative tasks like data entry and document preparation. Understanding these differences helps businesses choose the right virtual support for their needs.

What are the most commonly searched types of Virtual Receptionist jobs in Minnesota? The most popular types of Virtual Receptionist jobs in Minnesota are:
What cities in Minnesota are hiring for Assistant Virtual Receptionist jobs? Cities in Minnesota with the most Assistant Virtual Receptionist job openings:
Assistant Virtual Receptionist jobs near you

Receptionist Office Administrator

Grant-Shannon

Saint Paul, MN • On-site

$54K - $56K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

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Job description

The Office Administrator & Receptionist is the first impression of our firm and a key member of our team that will create a welcoming experience for clients, visitors, and callers while helping ensure that the office runs smoothly.

Duties include but not limited to managing the front desk, coordinating communications, supporting attorneys and staff, and handling a variety general administrative tasks. This position is ideal for someone who is organized, professional, customer-service focused, and enjoys a fast-paced environment and performing a variety of work.

Responsibilities

  • Answer and direct incoming calls in a courteous and professional manner.
  • Respond to emails and online inquiries promptly and efficiently.
  • Schedule appointments and manage staff calendars.
  • Provide general information about the company, products, or services to clients and customers.
  • Maintain accurate records of interactions and manage client information in a database.
  • Assist with administrative tasks such as data entry and document preparation.
  • Seat and greet incoming clients.
  • Coordinate and manage andorder office supplies.
  • Place lunch orders for team meetings.
  • Assist with travel arrangements for the CEO and Director of Operations.
  • Must haave the ability to communicate effectively with internal teams to ensure smooth operations.

Qualifications

  • Previous experience in a receptionist, customer service, or administrative role preferred.
  • High school diploma required.
  • Excellent communication skills (both verbal and written).
  • Ability to work independently and stay productive.
  • Strong organizational, prioritization and multitasking abilities.
  • Proficiency in technology, including phone systems, email, and scheduling software.
  • Experience with CRM or customer service software.
  • Familiarity with virtual phone systems and video conferencing tools.
  • Ability to handle confidential information with discretion.