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Assistant To Jobs in Miami, FL (NOW HIRING)

Trivium

Personal Assistant to CEO

Miami Gardens, FL · On-site

$70K - $90K/yr

Personal Assistant Miami, FL 33137 (Edgewater) In-Person Immediate Start $70,000 - $90,000 per yearThe Opportunity We are looking for a poised, exceptionally organized Personal Assistant to help our ...

Trivium

Personal Assistant to CEO

Miami Beach, FL · On-site

$70 - $90/hr

Personal Assistant Miami, FL 33137 (Edgewater) · In-Person · Immediate Start $70,000 - $90,000 per year The Opportunity We are looking for a poised, exceptionally organized Personal Assistant to ...

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities near Miami, FL are hiring for Assistant To jobs?

Cities near Miami, FL with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Personal Assistant to CEO

Trivium

Miami Gardens, FL • On-site

$70K - $90K/yr

Full-time

Posted 22 days ago

Key responsibilities

  • Manage household operations by preparing meals, managing supplies, and maintaining a clutter-free environment.

  • Book and oversee appointments, coordinate service providers, and handle household errands and travel arrangements.

  • Unpack, reset, and restock household items after travel and anticipate needs to ensure smooth daily routines.

Job description

Personal Assistant  Miami, FL 33137 (Edgewater) In-Person Immediate Start $70,000 - $90,000 per yearThe Opportunity

We are looking for a poised, exceptionally organized Personal Assistant to help our household and daily life run seamlessly. This is a rare seat alongside two accomplished principals who prize discretion, excellence, and initiative - someone who takes pride in the details others overlook and quietly makes everything work.

If you find deep satisfaction in creating order, anticipating needs before they're spoken, and being the trusted person a busy household can't run without, this role was built for you.

What You'll Own

You'll be the steady hand behind the executives' personal and household operations - turning a full, fast-moving life into something calm and effortless. Your work spans four core areas.

Nutrition & Meal Support (core function)

Nutrition is central to this role and executed with precision, consistency, and discretion.

  • Prepare weekly breakfasts, lunches, and dinners to specific plans (e.g., oatmeal, chicken & rice, fresh salads) - properly portioned, labeled, dated, and stored to strict food-safety standards, with weekly prep completed by Monday evening.
  • Serve meals, smoothies, and coffee at the right times during the day, flexing as schedules shift.
  • Manage daily supplement routines - refill organizers, track inventory, and flag shortages early.
  • Own grocery lists and weekly runs (Whole Foods, Amazon, vendor pickups); unpack, organize, and restock on return.
  • Anticipate timing conflicts and sourcing gaps, and solve them before they become problems.
Home & Environment
  • Keep kitchen, living, and shared spaces reset, clutter-free, and welcoming throughout the day.
  • Monitor household essentials (pantry, toiletries, laundry) and restock proactively.
  • Manage mail, packages, and returns, keeping a clean log of anything in progress.
  • Oversee closets and wardrobe: organize, steam, prep outfits, and coordinate laundry and dry-cleaning.
  • Handle light projects (assembly, organizing) and coordinate outside help for larger ones.
Coordination & Appointments
  • Book and manage recurring services and appointments (housekeeping, grooming, auto, personal care), staying ahead of the calendar.
  • Maintain a trusted vendor list with preferred providers, notes, and cadence.
  • Be the on-site point of contact for service providers - oversee work, confirm completion, and process payments and tips as directed.
Travel & Errands
  • Own first-pass packing from detailed checklists, factoring in itinerary, weather, and events; stock travel-size toiletries and supplements ahead of time.
  • Fully unpack and reset within 24 hours of return, restocking and noting anything depleted.
  • Run time-sensitive errands (pharmacy, shopping, post office) so nothing slips around travel days.
  • Stay flexible for extended hours around departures and arrivals when it counts.

Requirements

What We're Looking For

You're the kind of person who reads a room, remembers the details, and takes ownership without being asked.

You'll thrive here if you have:

  • 1+ year as a Personal Assistant, Executive Assistant, or in a comparable support role.
  • A valid driver's license and clean driving record.
  • A home base local to Miami, within ~30 minutes of Edgewater (33137).
  • Sharp organization, genuine attention to detail, and a proactive, solutions-first instinct.
  • Strong written and verbal communication.
  • Comfort with everyday office and productivity tools.
  • Unwavering discretion with confidential and personal matters.

Nice to have:

  • Experience supporting principals, executives, or private families.
  • A background in luxury service, hospitality, or household management.
  • Familiarity with task or project-management tools.

Benefits

$70,000 - $90,000 per year

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