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What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities near Apache Junction, AZ are hiring for Assistant To jobs?

Cities near Apache Junction, AZ with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Apache Junction, AZ as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the CEO

HDI Global Insurance Company

Scottsdale, AZ • Hybrid

$105K - $120K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Executive Assistant to the CEO
About HDI Global Insurance Company
HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. With an international network spanning over 150 countries, we deliver sophisticated domestic and global insurance solutions to U.S.-based multinational and middle-market companies across a wide range of industries.
With Xcelerate29, HDI is shaping its future by becoming a Trusted Global Player, achieving Next-level Excellence, and building a Forward-thinking Organisation. This direction helps HDI Global lead the profitable growth game as a globally connected business, raise the bar every day through stronger underwriting, claims, and investment performance, and win tomorrow by starting today with a lean, fast, resilient, and future-ready organisation. Together, these priorities support profitable growth, sustainable profitability, global consistency, digital transformation, AI acceleration, smart cost leadership, and stronger collaboration across teams and markets. They also reflect our focus on being a workplace of choice by building a future-ready workforce where people learn, grow, adapt to technology change, and contribute to long-term success.
Position Summary

The Executive Assistant to the CEO serves as a trusted business partner and strategic administrative professional responsible for supporting the Chief Executive Officer in managing daily operations, executive priorities, global travel, board activities, communications, and stakeholder engagements. This highly visible role requires exceptional organizational skills, discretion, business judgment, and the ability to coordinate complex domestic and international activities in a fast-paced environment. This is a hybrid position based in Scottsdale, Arizona.
The Executive Assistant acts as the central point of coordination for executive scheduling, travel logistics, expense management, meeting preparation, and executive communications, ensuring the CEO's time is optimized and strategic priorities are effectively supported.
Essential Duties and Responsibilities
Executive Calendar amp; Schedule Management
  • Manage and maintain the CEO's complex calendar, including internal and external meetings, board meetings, client engagements, and strategic business reviews.
  • Prioritize competing requests and proactively manage scheduling conflicts.
  • Coordinate executive appointments across multiple time zones and global locations.
  • Ensure the CEO is fully prepared for meetings through agendas, briefing materials, and follow-up actions.
Global Travel Management
  • Plan and coordinate all domestic and international travel arrangements for the CEO.
  • Prepare detailed travel itineraries including flights, hotels, ground transportation, visas, and meeting schedules.
  • Monitor travel disruptions and make real-time adjustments as necessary.
  • Coordinate travel logistics for key executive leadership meetings and board events.
Board of Directors amp; Executive Leadership Support
  • Coordinate Board of Directors and Executive Leadership Team meetings.
  • Prepare, organize, and distribute meeting materials, presentations, agendas, and minutes.
  • Track action items and follow-up activities resulting from executive and board meetings.
  • Manage confidential correspondence and board-related documentation.
Meeting Coordination amp; Global Time Zone Management
  • Schedule and coordinate executive meetings across multiple countries and time zones.
  • Arrange conference rooms, virtual meeting platforms, and supporting technology.
  • Coordinate logistics for executive off-sites, strategic planning sessions, and leadership meetings.
  • Maintain accurate records of meeting decisions and follow-up commitments.
Expense Management amp; Administrative Operations
  • Prepare and submit executive expense reports accurately and timely.
  • Monitor and reconcile corporate credit card expenses.
  • Ensure compliance with company travel and expense policies.
  • Coordinate invoice approvals, vendor payments, and budget-related administrative activities.
Executive Communications
  • Draft, proofread, and manage correspondence on behalf of the CEO.
  • Prepare professional presentations, reports, and executive-level communications.
  • Screen and prioritize incoming communications and requests.
  • Serve as a liaison between the CEO and executive leadership, employees, clients, brokers, vendors, board members, and external stakeholders.
Strategic Project Support
  • Assist with special projects, business initiatives, and strategic planning activities.
  • Conduct research and compile information for executive decision-making.
  • Track project milestones and deadlines on behalf of the CEO.
  • Coordinate cross-functional activities to ensure timely completion of assigned initiatives.
Confidentiality amp; Stakeholder Management
  • Handle highly sensitive and confidential information with absolute discretion.
  • Build and maintain strong working relationships across all levels of the organization.
  • Represent the CEO professionally and exercise sound judgment in interactions with internal and external stakeholders.
Qualifications
Education
  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience may be considered.
Experience
  • 7+ years of experience supporting C-suite executives, preferably a CEO, President, or Executive Leadership Team.
  • Experience coordinating international travel and global executive calendars.
  • Experience supporting Board of Directors activities preferred.
  • Experience preparing executive presentations and reports.
Technical Skills
  • Advanced Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel, Teams).
  • Extensive calendar management and meeting scheduling expertise.
  • Expense reporting and travel management systems experience.
  • Strong presentation and document preparation skills.
Core Competencies
  • Executive Presence
  • Absolute Confidentiality
  • Strategic Thinking
  • Superior Organization Skills
  • Priority Management
  • Problem Solving
  • Business Acumen
  • Professional Communication
  • Attention to Detail
  • Relationship Management
  • Adaptability amp; Flexibility
  • Global Time-Zone Coordination
  • Initiative amp; Proactive Planning
Compensation and Benefits:
Base salary range for this position is $105,000–$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be based on experience, education, and geographic location.
We offer a competitive benefits package, including: 401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident amp; Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits.
Additional Information
HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.
Applicants must be legally authorized to work in the United States.
Recruitment Agencies: All resumes submitted without prior HR authorization will be considered unsolicited.
HDI Global Insurance Company participates in E-Verify.
Employment is contingent upon successful completion of a background check and drug screen. Testing will be conducted in compliance with applicable state and local laws.

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