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Assistant To Jobs in Florida (NOW HIRING)

ALEXIS

Executive Assistant to CEO

Miami, FL · On-site

Position Overview: 
We are seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO/Creative Director. This individual will serve as a trusted partner, managing ...

Well Society

Executive Assistant to CEO

Miami, FL · On-site

Reports to: Founder & CEO Role Description We're looking for a highly capable, self-sufficient Executive Assistant to serve as the right hand to the founder of Well Peptides and Well Society, a fast ...

New

Newflow Partners

Be Seen First

Executive Assistant to the CEO

Miami Beach, FL · On-site

$25 - $30/hr

Overview: We are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to provide both business and personal support. This role involves managing work-related ...

BluZinc

Executive Assistant to CEO + AI

Fort Lauderdale, FL · On-site +1

$120K - $150K/yr

Senior Executive Assistant job opening, to CEO Founder who has a proven COO and CMO on their team.Remote based, reporting to a Founder/CEO of a >$100MM+ high-growth D2C company.The CEO is looking for ...

TEAM Concepts Corp

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Administrative Assistant to CEO

Miami, FL · On-site

$55K - $63K/yr

Executive Assistant/Project Management The Executive Assistant will provide high-level administrative support to our CEO and leadership team, ensuring smooth daily operations and effective ...

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Assistant To information

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What are the most commonly searched types of To jobs in Florida? The most popular types of To jobs in Florida are:
What cities in Florida are hiring for Assistant To jobs? Cities in Florida with the most Assistant To job openings:
Assistant To jobs near you
Infographic showing various Assistant To job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Assistant to the Executive Dean

Barry University

Miami Shores, FL

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 26 days ago

Barry University rating

8.5

Company rating: 8.5 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

80th of 616 rated colleges and universities

Job description

Summary

The Assistant to the Dean position is in person Monday through Friday from 9AM to 3PM. The position provides administrative and operational support to the Executive Dean Office in achieving objectives of the CHPMS Executive Dean's office. Oversees and/or performs a range of diverse administrative activities for the Executive Dean's Office. Serves as a central point of liaison with the CHPMS programs, faculty, staff, students, various University departments, and external vendors and partners in the resolution of a variety of day-to-day activities. Coordinates and manages the daily office, conference room, and Siena classroom operations, assists with monitoring the use of resources and the implementation of strategic initiatives and projects as assigned by the Executive Dean.

Essential Functions

Administrative Office Support for the Executive Dean's Office:

  • Provide frontline support for the Dean's office, including greeting and directing all Executive Dean's office guests, mainline phone calls, and the Executive Dean's phone.

  • Organize meetings for the Executive Dean, donors, alumni, and various internal and external affiliates.

  • Manage the Executive Dean's calendar

  • Organize, schedule, and manage monthly leadership, full faculty, and student meetings, including email/calendar reminders, minutes, agenda, CES and food orders, IT support during meetings.

  • Managing depositories for the Executive Dean's office and CHPMS, on the Executive Dean's drive and SharePoint.

  • Manage travel for the Executive Dean's office.

  • Organize CHPMS events or conferences.

  • Oversee inventory control for the Executive Dean's office, to include the Siena conference room and classroom.

  • Prepare various letters, presentations, and reports.

  • Liaising with staff, support service departments, suppliers, and students from time to time.

  • Oversight of the physical plant to include any maintenance needs of the Executive Dean's office suites, conference room, Siena classroom, main Executive Dean hallways, as well as reporting any needs of the first floor Siena bathrooms or building exterior.

  • Oversee IT support for the Executive Dean's office and Siena conference room, and classroom.

  • Manage the Siena conference room and classroom calendars.

  • Ordering of office/breakroom supplies and overseeing water and shredding services.

  • Manage the Executive Dean's mailbox, which includes signatures for the Executive Dean and any requests from faculty, students, and staff.

  • Manage the CHPMS quick reference list.

  • Manage donor holiday greeting cards and gifts.

  • Manage all greeting cards for the leadership team.

  • Assist with errands for the Executive Dean's office, including daily mail run, pick up of supplies for events on and off campus.

  • Administrator for the CHPMS Student Leadership Council

  • Administrator for the CHPM Staff Council

  • Manage and coordinate the quarterly CHPMS newsletter alongside the Executive Dean

  • Oversee and manage the CHPMS SharePoint depository lists.

Other job-related duties as assigned by the Executive Dean, Sr. Director, Business Operations, and Administrative Specialist.

Qualifications/Requirements

  • An Associate's degree in any field of study is required. A Bachelor's degree is preferred.

  • 3-5 years of relevant experience

  • Designs professional presentations and documents using advanced features in PowerPoint and Word. Troubleshoots common system/software issues.

  • Manages high-volume scheduling with competing priorities.

    Drafts and edits correspondence, reports, and contracts with strong attention

    to detail and formatting.

  • Must have the ability to tailor messaging appropriately for different audiences (faculty,

    staff, executives, external partners).

  • Facilitates meetings by preparing agendas, recording minutes.

Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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