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Assistant To The Event Coordinator Jobs (NOW HIRING)

Dave & Buster's

Event Coordinator

Springfield, VA · On-site

Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing ...

Champion Windows

Event Coordinator

Bensenville, IL

Specific job duties of the Event Coordinator include: Research and evaluate Divisional events and ... Able to work standard retail hours, including evenings and weekends. Champion window is an Equal ...

@the Grounds

Event Coordinator

Roseville, CA · On-site

$23/hr

... the ability to work extended and irregular hours. Essential Duties and Responsibilities * Assist with planning, coordinating, and executing events from pre-event through breakdown * Serve as a point ...

Dave & Buster's, Inc.

Event Coordinator

Columbus, GA · On-site

Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing ...

FIND Outdoors

Event Coordinator

Pisgah Forest, NC · On-site

This role reports to the Chief Education Officer. RESPONSIBILITIES: * Coordinate the planning and ... Track grant and sponsorship event deliverables and assist with collecting information, attendance ...

ASM Global

Event Coordinator

Shreveport, LA

Gathers and organizes all information pertinent to the event such as scheduled and meeting room ... Coordinates activities with the various service contractors for assigned meetings and/or events.

IANS

Event Coordinator

Boston, MA · On-site

$65K - $75K/yr

Reporting to the Senior Director of Events, this person is the primary point of contact for ... Help vet and source new vendors, support third-party events on-site, and assist with internal ...

IANS

Event Coordinator

Boston, MA · On-site

$65K - $75K/yr

Reporting to the Senior Director of Events, this person is the primary point of contact for ... Help vet and source new vendors, support third-party events on-site, and assist with internal ...

Sandhills Global Event Center

Event Coordinator

Lincoln, NE · On-site

$23.17 - $24.95/hr

Part TimeEvent Coordinator Location: Sandhills Global Event Center, 4100 N 84th Street, Lincoln ... to clients and partners. Key Responsibilities: * Assist in the planning and execution of various ...

Main Event Entertainment

Event Coordinator

Waco, TX · On-site

$10.25 - $16.25/hr

At Main Event, our Event Coordinators help our Guest's plan memorable birthday and event ... You're also dedicated to delivering the highest standards in safety and sanitation. WHAT WILL YOU ...

Main Event Entertainment

Event Coordinator

Tempe, AZ · On-site

As an Event Coordinator, you will partner with our Guests to create a tailored and memorable ... Partnering with the Sales Manager to exceed budgeted birthday, group, and event sales targets and ...

Alphabe Insight Inc

Event Coordinator

Phoenix, AZ · On-site

We believe in empowering our employees with the tools, environment, and opportunities needed to grow and succeed. We are seeking a highly organized and detail-oriented Event Coordinator to join our ...

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How much do assistant to the event coordinator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for assistant to the event coordinator in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What does an assistant to the event coordinator do?

An Assistant to the Event Coordinator supports the event coordinator in planning, organizing, and executing events. Their responsibilities can include communicating with vendors and attendees, helping with logistics, preparing materials, managing schedules, and troubleshooting issues during the event. They play a key role in ensuring that events run smoothly and efficiently by handling administrative tasks and assisting with on-site event management.

What are the key skills and qualifications needed to thrive as an assistant to the event coordinator?

To thrive as an Assistant to the Event Coordinator, you need strong organizational abilities, attention to detail, and experience in administrative support, often with a background in hospitality or event planning. Familiarity with event management software, scheduling tools, and office productivity suites is typically required. Excellent communication, adaptability, and problem-solving skills help you stand out by supporting smooth event execution and effective teamwork. These skills are crucial for managing logistics, addressing last-minute changes, and ensuring the overall success of events.

What are some common challenges faced by an assistant to the event coordinator, and how can they be managed?

As an Assistant to the Event Coordinator, you'll often need to juggle multiple tasks simultaneously, such as managing vendor communications, updating schedules, and handling last-minute changes. Time management and adaptability are crucial, as unexpected issues like vendor delays or client requests can arise. Building strong organizational skills and maintaining clear, proactive communication with the event coordinator and other team members can help you effectively navigate these challenges and ensure event success.

What is the difference between Assistant To The Event Coordinator vs Event Planner?

AspectAssistant To The Event CoordinatorEvent Planner
CredentialsHigh school diploma or equivalent; some roles may prefer event-related certificationsHigh school diploma; often holds certifications in event planning or hospitality
Work EnvironmentSupport role within event teams, assisting with logistics and coordinationLeads event design, planning, and execution, often managing vendors and budgets
Employer & Industry UsageCommon in event management companies, hotels, and corporate eventsFound in event planning agencies, corporate event departments, and wedding planning

While both roles support event execution, the Assistant To The Event Coordinator primarily provides logistical support and assists with tasks, whereas the Event Planner takes on a leadership role in designing and managing the entire event process.

How to become an assistant to the event coordinator?

To become an assistant to the event coordinator, candidates typically need strong organizational and communication skills, experience in event planning or related fields, and proficiency with event management tools. Relevant education such as a high school diploma or higher, along with internships or volunteer work in event settings, can improve prospects. Some positions may require flexibility for irregular hours and the ability to handle multiple tasks simultaneously.

What cities are hiring for Assistant To The Event Coordinator jobs?

Cities with the most Assistant To The Event Coordinator job openings:

What states have the most Assistant To The Event Coordinator jobs?

States with the most job openings for Assistant To The Event Coordinator jobs include:

What are popular job titles related to Assistant To The Event Coordinator jobs?

For Assistant To The Event Coordinator jobs, the most frequently searched job titles are:

Assistant To The Event Coordinator jobs near you

EVENT COORDINATOR/ASSISTANT TO EXECUTIVE DIRECTOR

Baton Rouge, LA • On-site

State of Louisiana
Public Administration • 10K+ employees
Learn more about State of Louisianaexternal

$41K/yr

Other

Posted 29 days ago

State Of Louisiana rating

6.8

Company rating: 6.8 out of 10

Based on 73 frontline employees who took The Breakroom Quiz

44th of 50 rated states

Job description

Salary: $41,051.00 Annually
Location : Natchitoches, LA
Job Type: Unclassified
Job Number: 999059
Department: Northwestern State University
Opening Date: 08/12/2026
About this Job
NSU's Healthcare Academic & Career Exploration (ACE) project is seeking an event coordinator/ assistant to the executive director to assist with meeting the goal of raising high school students' awareness of healthcare careers in our region. Healthcare ACE hosts six day-long experiential-learning events during the academic year to introduce high school students to various health care occupations.
The event coordinator/ assistant to the executive director will manage the logistics of Healthcare ACE Events, this includes collaborating with School Boards to secure student registration, attendance, and release forms. They will also assist the Executive Director with necessary purchasing, travel, marketing, communications, contracts, and reporting.
This project is funded by a 5-year Future of HealthC.A.R.E. Program Grant awarded to NSU in 2023 by The Rapides Foundation. Current project funding ends June 30, 2028. The purpose of the grant program is to increase the number of qualified students from the Foundation's nine-parish service area enrolling in healthcare training programs or entering into the healthcare workforce.
TO APPLY: Please submit a letter of application, resume, and current letters of recommendation from three (3) professional references. Applications must be sent electronically to
Northwestern State University is a State as a Model Employer (SAME) agency.
The successful candidate will be subject to a background check, as a condition of employment.
Notice of Non-Discrimination
(Full Disclosure)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email tix@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 111 Watson Memorial Library or email smithcr@nsula.edu. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.
Minimum Qualifications
  • Bachelor's Degree, Master's Degree preferred.
  • Proficiency with organizing and coordinating events or programs.
  • Proficiency in clerical/administrative assistant activities.
  • Proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook).
  • Proficiency in assisting with budgetary reporting and accountability.
  • Demonstrated critical thinking and decision-making skills.
Preferred:
  • Proficiency with Banner, the University's purchasing software.
  • Proficiency with Louisiana State Purchasing rules and regulations.
  • Experience promoting academic and career readiness.
  • Experience serving individuals from a variety of backgrounds.
  • Experience with marketing, communications, and/or public relations.
  • Experience with graphic design / lay-out for Website, Print and Social Medias.

Job Duties and Other Information
  • Event Coordination -Communicate with stakeholders before, during and after each event about plans for transportation, meals, arrival/departure times, etc. Key stakeholders include School Boards, Healthcare ACE personnel, High Schools & Students, Post-secondary Education Partners, and The Rapides Foundation.
  • Event Organization and Evaluation - Prepare materials and assign attendees to subgroups. Collect release forms and track registration and attendance. Assess outcomes and assist with compiling this data for reports.
  • Assisting with Budgetary Reporting and Accountability-Assist the Executive Director by providing accurate reports of budget expenditures and balances. Assist executive director by ensuring that all expenditures comply with University, State, and Federal Regulations.
  • Purchasing-Utilize the State Purchasing System to complete the entire purchasing process for materials, supplies, computers, equipment, meals, travel, and other essentials for operation. Coordinate with Essential Offices on Campus (e.g., Business Affairs) on behalf of Healthcare ACE.
  • Contracts for Personnel -Follow the state's policies and procedures to complete requisite forms for personnel contracts and the payment thereof. Assist the Executive Director with requests to advertise contracts for extra-services, etc. Coordinate with Essential Offices on Campus (e.g., Business Affairs) on behalf of Healthcare ACE.
  • Travel Arrangement- Process all Required Authorizations for Travel and Travel Expense Accounts for Healthcare ACE. Arrange for vehicle rentals, meals, and other accommodation, as necessary. At times, travel to off-campus locations and work outside of regular hours to facilitate Healthcare ACE events.
  • Marketing- Increase awareness of Healthcare ACE by way of a comprehensive public relations plan using print and on-line media outlets such as program website, social media, etc.
  • Communications-Assist the Executive Director with internal and external communication about the program.
  • Administrative Support and Logistics -Coordinate requests, receipt, compilation, and submission of forms such as sign-in sheets, pre and post-tests, and evaluations.
  • Assist the Executive Director with the preparation of specialized reports concerning progress towards project goals. Maintain files and spreadsheets of all professionals and students associated with the program including, but not limited to, electronic and paper sign-in/timekeeping forms. Manage inventory, materials, and supply order; responsible for submitting maintenance requests for equipment repair/replacement. Point of contact for technology assistance provided by ITS.
  • Special Projects - On an as-needed basis required by the specific initiative. For example, strategic planning, data entry/assistance when there is work overload or pressing deadlines.
  • Meet required standards as defined by the University - always Represent the University in a positive manner and perform all job functions to an optimal degree to create a caring, studentoriented experience.
  • Other duties as assigned.

Benefits for unclassified employees are determined by the individual hiring authority.

What State Of Louisiana employees say

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State of Louisiana logo

About State of Louisiana

Sourced by ZipRecruiter

The State of Louisiana, based in Baton Rouge, LA, US, is not a traditional company per se, but a government body that oversees the administration of the state. As revealed on its official website, louisiana.gov, its wide range of services falls within public administration industry, including education, healthcare, infrastructure, environment conservation, and law enforcement. Founded in 1806, the State of Louisiana’s mission is to ensure a high quality of life for its residents by effectively managing public resources, enforcing laws, and fostering economic growth. Its most notable achievements include the successful implementation of its Coastal Master Plan, aimed at conserving Louisiana's extensive coastline, and the dramatic overhaul of its public education system.

Industry

Public administration

Company size

10,000+ Employees

Headquarters location

Baton Rouge, LA, US

Year founded

1812

Social media

Twitter

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