Assistant To The Director Of Administration Jobs

Posting Details
Posting Details
Posting Number
S15643P
Working Title
Executive Assistant to the Director
Department
SRVPAA-Georgia Museum of Art
About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
40.00 weekly
Advertised Salary
$60K-$65K; Commensurate with Experience
Posting Date
08/21/2026
Open until filled
No
Closing Date
08/31/2026
Proposed Starting Date
09/14/2026
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title
Executive Assistant II
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Bachelor's degree or equivalent plus 2 years of related experience
Preferred Qualifications
Position Summary
Position serves as executive and administrative support for the director's office, overseeing daily operations in a high energy atmosphere. Position is the principle point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, artists. Coordinates the work of support and operational staff. Performs data gathering and analysis and compiles and packages statistics for consumption by key constituents, such as the Provost's Office and donors, or for public presentations. The position also prepares non-routine correspondence, both written and digital, on behalf of the Director and Museum, which may be sensitive and confidential. This position works with director on confidential personnel matters, communicates with major contributors and donors, and organizes director's schedule and travel.
Knowledge, Skills, Abilities and/or Competencies

• Possess organizing and coordinating skills
• Able to work independently, make administrative and procedural decisions
• Able to anticipate and troubleshoot problems with minimal interruption to director; possess professionalism, confidentiality, diplomacy, good memory;
• Office management skills, including database management, word processing (WP 5.1 and WORD); Resourceful and possess excellent command of English language;
• Ability to take dictation; stewardship skills necessary in dealing with patrons and donors.

Physical Demands

• Carry mail totes weighing up to 25 pounds
• Bending, squatting for filing and sitting for long periods of time.

Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities

• Oversight of daily activities of director's office, including serving as principle point of contact for director with both university and external constituents.
• Manages communication for director by email, written correspondence, and phone with patrons, major donors, peers, professional associates, museum directors, organization chairs, CEOs, senior UGA administrators.

Percentage of time
60
Duties/Responsibilities

• Maintains director's schedule.
• Arranges meetings, conference calls, stewardship functions, committee meetings.
• Makes travel arrangements for the director. Frequently, trips are multi-purposed and complicated.

Percentage of time
15
Duties/Responsibilities

• Submits director's travel authorizations, expenses and other expenditure documents for reimbursement.
• As directed by director, assist other senior staff with travel expense reports, TA's, and travel policies and procedures.

Percentage of time
10
Duties/Responsibilities

• Serves as general office manager. Duties include: collecting and distributing mail and packages, maintaining workroom and office supply inventory for all staff, preparing UGAMart requisitions for office supplies, maintaining GMOA association memberships, submitting invoices to the business office for payment.
• Serves as museum contact for Canon copier maintenance and trouble-shooting and for 3rd floor facility issues. Coordinates with UGA custodial crew and museum building maintenance supervisor on concerns such as restroom supplies and general maintenance visits from UGA's Facilities Management Division.

Percentage of time
15
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name
Parris Baker-Coley
Recruitment Contact Email
psb70437@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter