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Assistant To Manager Jobs in Ontario (NOW HIRING)

Machina Labs

Executive Assistant to the CEO

Chatsworth, ON

CA$85K - CA$105K/yr

Machina Labs is seeking an Executive Assistant to support the CEO in managing day-to-day priorities ... Manage and coordinate the CEO's calendar, including complex scheduling across multiple time zones ...

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Assistant To Manager information

What does an assistant to manager do?

An Assistant to Manager provides administrative and organizational support to a manager or executive. Their duties typically include scheduling meetings, handling correspondence, preparing reports, and coordinating team activities. They often act as a liaison between the manager and other staff or external partners. This role requires strong communication, organizational, and problem-solving skills. Assistants help ensure the manager's day-to-day operations run smoothly.

What are the key skills and qualifications needed to thrive as an assistant to manager, and why are they important?

To thrive as an Assistant to Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant associate's or bachelor's degree. Familiarity with office productivity tools such as Microsoft Office Suite, calendar management systems, and sometimes project management software is typically required. Excellent communication, discretion, and adaptability are standout soft skills for supporting managerial tasks and handling sensitive information. These abilities are vital for ensuring smooth daily operations, effective support to management, and maintaining a professional work environment.

What are some common challenges faced by an assistant to manager and how can they be overcome?

As an Assistant to Manager, one common challenge is balancing multiple priorities, such as managing schedules, coordinating meetings, and handling urgent administrative tasks. Effective time management and clear communication are key to staying organized and meeting deadlines. Additionally, assistants often serve as a liaison between the manager and other team members, so building strong relationships and understanding team dynamics can help streamline collaboration and prevent misunderstandings.

What is the difference between Assistant To Manager vs Administrative Assistant?

AspectAssistant To ManagerAdministrative Assistant
Primary RoleSupports a specific manager with tasks, scheduling, and communicationProvides general administrative support to teams or departments
Required SkillsStrong organizational, communication, and problem-solving skillsExcellent organizational, clerical, and multitasking abilities
Work EnvironmentOften in managerial offices, working closely with a specific managerVaries across departments, supporting multiple staff members
CertificationsNot typically required, but relevant experience preferredNot typically required, but relevant administrative certifications can help

While both roles involve administrative tasks, an Assistant To Manager focuses on supporting a specific manager with specialized tasks, whereas an Administrative Assistant provides broader support across teams or departments. The Assistant To Manager role often requires closer collaboration with a single individual, emphasizing managerial support skills.

How much is an assistant to manager paid?

The salary for an assistant to a manager typically ranges from $35,000 to $55,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced assistants in larger companies or metropolitan areas can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the highest paying assistant to manager job?

The highest paying assistant to manager roles are often executive assistants or senior administrative assistants working in large corporations or industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes specialized certifications, with salaries reaching six figures in some cases. Salary levels depend on industry, location, and the level of responsibility involved.

What cities in Ontario are hiring for Assistant To Manager jobs?

Cities in Ontario with the most Assistant To Manager job openings:

Assistant To Manager jobs near you
Infographic showing various Assistant To Manager job openings in Ontario as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

Assistant to Talent Manager / Producer

Toronto, ON • On-site

SHIFTED Digital
See more jobs at SHIFTED Digitalexternal

Full-time

Medical, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Who we are

Shifted Digital is a rapidly growing Toronto-based talent management and production company representing today’s leading digital-first talent to build and develop their careers. Recently named one of North America’s leading management companies for breakout Talent by Business Insider, Shifted Digital works with talent holistically to build careers, media properties, and other ventures. 


What we are looking for

We are looking for a smart, hungry, highly organized Assistant to work directly with the principal across talent management and production company businesses and day-to-day responsibilities. 

This is a fast-paced, high-exposure role for someone early in their career who is eager to learn, ready to move quickly, and comfortable with a lot happening at once. You will support the Principal, working directly with select clients and talent, and will help keep the office running smoothly while working across both talent management and production.


Responsibilities

  • Manage and coordinate the Principal’s calendar, meetings, travel, and day-to-day logistics
  • Screen and roll calls and manage a high volume of communication across various channels
  • Prepare meeting materials and track follow-ups, deadlines, and commitments
  • Coordinate travel, itineraries, reservations, and logistics for the Principal and clients
  • Communicate and coordinate with talent, production partners, clients, and external teams
  • Support client meetings, events, shoots, and travel
  • Conduct research and prepare notes, decks, presentations, and briefing materials
  • Maintain Airtable, Google Workspace, and other internal systems
  • Support projects across talent management, production, media, and other business activities
  • Manage expenses, receipts, and credit card reconciliations
  • Support office operations, including meetings, visitors, catering, supplies, mail, deliveries, and packages
  • Coordinate vendors, maintenance, repairs, and building needs
  • Support ad hoc personal and professional requests

    • About you 

    • 1-2 years of relevant industry experience, including internships; entertainment or production company or similar industry is preferred 
    • Highly organized with exceptional attention to detail
    • Able to manage multiple priorities and operate effectively in a very fast-paced environment
    • Proactive, resourceful, and comfortable figuring things out independently
    • Excellent written and verbal communication skills
    • Strong interpersonal skills and the ability to interact with executives, talent, clients, and partners
    • Creative problem-solver with a strong sense of urgency and follow-through
    • Comfortable working both independently and as a part of a team 
    • Proficient with Google Workspace, Zoom, Microsoft Office, Airtable, QuickBooks, and basic project management tools
    • Toronto/GTA-based and able to work in-office 4–5 days per week


    Seniority: Entry-Level

    Compensation: $45,000-$52,000 

    Benefits

    • Health and wellness package + stipend
    • Paid time off (10 days minimum)
    • Work-From-Anywhere policy (10 days)


    Apply to: jobs@shifted.digital with your resume attached and the subject line “SHIFTED | Executive Assistant (September 2026)”

    n.b. Should you apply via LinkedIn, please also send your resume per the above.


    SHIFTED Digital is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.



    Apply