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Assistant To Event Planner Jobs in Iowa (NOW HIRING)

ITA Group Inc

Event Manager

West Des Moines, IA · On-site

Experience with Life Sciences event planning directly planning US based events as well as International Incentives * Willingness to travel for site visits and program operations * Experience in ...

Leigh and Co.

Wedding Coordinator

Davenport, IA

$275 - $300/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... the planning and assistant coordinators onsite to provide the following to execute weddings.

Leigh and Co.

Wedding Coordinator

Des Moines, IA

$275 - $300/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... the planning and assistant coordinators onsite to provide the following to execute weddings.

University of Iowa

Event Sales Coordinator

Iowa City, IA · On-site

$19.50 - $27/hr

Event Planning Coordination - Meet with event hosts to schedule, plan, and coordinate all banquet ... Policy & Procedure Support - Assist in developing departmental policies and procedures and ...

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All JobsTo Event Planner JobsAssistant To Event Planner JobsAssistant To Event Planner Jobs in Iowa

Assistant To Event Planner information

What does an assistant to event planner do?

An Assistant to Event Planner supports the event planner in organizing and executing various events such as weddings, corporate meetings, and parties. Their duties typically include handling administrative tasks, coordinating with vendors, managing schedules, assisting with event setup and breakdown, and ensuring everything runs smoothly on the day of the event. They play a crucial role in keeping the planning process organized and efficient, often acting as a liaison between the planner, clients, and event staff. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant to event planner, and why are they important?

To thrive as an Assistant to Event Planner, you need strong organizational abilities, attention to detail, and a background in event planning or hospitality. Familiarity with event management software, budgeting tools, and office productivity suites is often required. Excellent communication, problem-solving, and multitasking skills help you effectively support planners and interact with vendors and clients. These skills are crucial for ensuring seamless event execution and maintaining client satisfaction in a dynamic, deadline-driven environment.

What are some typical challenges an assistant to event planner might face during the event planning process?

As an Assistant to Event Planner, you may encounter challenges such as managing last-minute changes, coordinating with multiple vendors, and ensuring all event details align with client expectations. It’s common to juggle several tasks simultaneously, from tracking RSVP lists to handling logistics on event day. Strong organizational skills and adaptability are crucial, as you’ll often need to resolve unforeseen issues quickly while maintaining clear communication with the lead planner and the rest of the team.

What is the difference between Assistant To Event Planner vs Event Coordinator?

AspectAssistant To Event PlannerEvent Coordinator
ResponsibilitiesSupports planning tasks, manages schedules, handles logisticsOversees event execution, manages vendors, ensures smooth operations
Required SkillsOrganizational skills, communication, multitaskingLeadership, problem-solving, vendor management
Work EnvironmentOffice setting, event planning teamsOn-site during events, coordination with vendors and clients
Typical EmployersEvent planning firms, corporate event departmentsEvent venues, corporate event teams, wedding planners

While both roles support event planning, an Assistant To Event Planner primarily provides administrative and logistical support, whereas an Event Coordinator manages the actual event execution on-site. The roles often overlap but differ in scope and responsibilities.

How to become an assistant to an event planner?

To become an assistant to an event planner, candidates typically need strong organizational and communication skills, experience in event coordination or customer service, and proficiency with planning tools like spreadsheets or event management software. Gaining relevant experience through internships or entry-level roles can improve chances, and a high school diploma or equivalent is usually required; some positions may prefer a college degree in hospitality, marketing, or related fields.

What cities in Iowa are hiring for Assistant To Event Planner jobs?

Cities in Iowa with the most Assistant To Event Planner job openings:

Assistant To Event Planner jobs near you
Infographic showing various Assistant To Event Planner job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Event Manager

Cedar Rapids, IA • On-site

Spare Time Entertainment
Arts, Entertainment, and Recreation • 11 - 50 employees
Learn more about Spare Time Entertainmentexternal

Full-time

Posted 19 days ago

Job description

What You'll Do
  • Serve as the main point of contact for event guests from first inquiry through post-event follow-up
  • Respond promptly and professionally to guest emails, calls, and in-person questions
  • Plan and coordinate corporate outings, team-building events, fundraisers, celebrations, and more
  • Help guests define event details including budget, timing, menus, layouts, themes, staffing, and equipment
  • Communicate event details clearly to internal teams and event staff
  • Coordinate logistics and staffing from setup through breakdown
  • Stay present during events to ensure smooth execution and quickly resolve issues
  • Follow approved pricing guidelines and confidently close event contracts
  • Maintain accurate event details using planning software and tracking tools
  • Participate in weekly meetings, BEO meetings, and required trainings
  • Follow up with guests after events to gather feedback and ensure satisfaction
  • Support promotions, internal events, and community outreach efforts as needed

What We're Looking For
  • 2+ years of event planning experience (hospitality, entertainment, or recreation preferred)
  • 1+ year of experience in event sales or a client-facing sales role
  • Excellent written and verbal communication skills
  • Highly responsive, organized, and detail-oriented
  • Comfortable managing multiple events and deadlines at once
  • Guest-focused with a professional, friendly communication style
  • Confident working with internal teams, vendors, and community partners
  • Intermediate Microsoft Office skills; experience with event software is a plus
  • Availability to work a flexible schedule, including nights and weekends

What It's Like to Work Here
  • This isn't a quiet office job.
  • You'll work in a lively, fast-paced environment with music, games, lighting effects, families, corporate groups, and kids celebrating big moments. Every day is different. Some days you're closing contracts. Some days you're troubleshooting a last-minute change. Most days, you're making sure people have an incredible time.

Physical Requirements
  • Ability to stand and walk for extended periods
  • Ability to lift up to 50 pounds
  • Willingness to work long hours and frequent nights/weekends during events

If you're energized by bringing people together, love the details, and enjoy seeing a plan come to life, we'd love to meet you.
#LI-CP1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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